Ottawa Public Library Board

Minutes

Meeting #:

13

Date:

Thursday, May 02, 2024

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Present:

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Absent:

• Trustee Mary-Rose Brown 

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Notes:

1. The meeting began at 5:01 pm.
2. Trustee Kitts arrived at 5:10 pm.
3. Vice-Chair Fisher and Trustee Bradley participated electronically.

2.

Recognition of Anishinābe Algonquin Territory

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.

Roll Call

The Chair proceeded with roll call by voice in random order.

4.

Regrets

Trustee Brown sent her regrets.

5.

Declarations of Interest

No Declarations of Interest were filed.

6.

Confirmation of Minutes

6.1

Minutes 12 - Tuesday, 9 April, 2024

7.

Communications

There were no communications.

8.

Chair's Verbal Update

MOTION OPL 20240502/1

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.

Chief Librarian/Chief Executive Officer's Report

MOTION OPL 20240502/2

That the Ottawa Public Library Board receive the Chief Librarian/Chief Executive Officer's report for information.

Results: Received

10.

Reports

10.1

Order of Friendship Nomination - Centre 507

File Number: OPLB-2024-0502-10.1

MOTION OPL 20240502/3

That the Ottawa Public (OPL) Board approve Centre 507 for the Order of Friendship, in recognition of the measurable impact of their outreach worker pilot program with OPL in 2023-2024.

Results: Carried

10.2

Library Services Asset Management Plan

File Number: OPLB-2024-0502-10.2

​MOTION OPL 20240502/4

​That the Ottawa Public Library Board: 

1. ​​Approve the Library Services Asset Management Plan, as further described in this report and attached as Document 1; and,  
2. ​ ​Recommend that Council approve the Library Services Asset Management Plan. 

Results: Carried

10.3

Ottawa Public Library 2024 Development Charges Background Study and Project List

File Number: OPLB-2024-0502-10.3

MOTION OPL 20240502/5

That the Ottawa Public Library Board:

1. Approve the Development Charge project list as per Appendix 1; and,
2. Direct staff to forward Document 1 to the City of Ottawa for inclusion in the 2024-2033 Development Charges By-law report to Ottawa City Council for consideration.

Results: Carried

10.4

First Quarter 2024 Financial Status Report

File Number: OPLB-2024-0502-10.4

MOTION OPL 20240502/6

That the Ottawa Public Library Board:

1. Receive this report for information;
2. Approve the closing of accounts as per the Works in Progress (WIP) Capital Review, including the transfer of $13,272 back to the Library Reserves, as further described in this report; and,
3. Direct staff to work with the City’s Financial Services Unit to forward Appendix F – Works in Progress (WIP) Capital Review to Ottawa City Council, for consideration as part of a report through the City’s Finance and Corporate Services Committee.

Results: Received and Carried

10.5

Intellectual Freedom Project: Close-Out Report

File Number: OPLB-2024-0502-10.5

MOTION OPL 20240502/7

That the Ottawa Public Library (OPL) Board:

1. Receive this report for information; and,
2. Approve extending the OPL Board Intellectual Freedom Position Statement until the next term of Board.

Results: Received and Carried

10.6

2023 Policy Compliance and Delegation of Authority Annual Reporting

File Number: OPLB-2024-0502-10.6

MOTION OPL 20240502/8

That the Ottawa Public Library Board receive this report for information.

Results: Received

10.7

Ottawa Public Library 2023 Annual Report

File Number: OPLB-2024-0502-10.7

MOTION OPL 20240502/9

That the Ottawa Public Library Board receive this report for information.

Results: Received

11.

In Camera Items

There were no in camera items.

12.

Information Previously Distributed

12.1

Memo - Content Services Framework

13.

Notices of Motions (For Consideration at Subsequent Meeting)

There were no Notices of Motion.

14.

Inquiries

There were no Inquiries.

15.

Other Business

There was no other business.

16.

Adjournment

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 5:23 pm.

17.

Next Meeting

Tuesday, June 11, 2024