Audit Committee

Agenda

Meeting #:
1
Date:
Time:
-
Location:
Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation
Members:
  • Chair: Councillor Cathy Curry, 
  • Vice-Chair: Councillor David Brown, 
  • Councillor David Hill, 
  • Councillor Theresa Kavanagh, 
  • Councillor Marty Carr, 
  • Councillor Catherine Kitts, 
  • Councillor Allan Hubley, 
  • and Councillor Wilson Lo 

Melinda Aston, Committee Coordinator
(613) 580-2424, ext. 21838
Melinda.Aston@ottawa.ca

1.
Notices and meeting information for meeting participants and the public

This item has attachments. 
1.Public Notices English - Hybrid Standing Committee.pdf
2.Public Notices French - Hybrid Standing Committee.pdf

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.


Accessible formats and communication supports are available, upon request.


Except where otherwise indicated, reports requiring Council consideration will be presented to Council on Wednesday 22 February, 2023 in Audit Committee Report 1.


The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Thursday 16 February, 2023, and the deadline to register to speak by email is 8:30 am on Friday, 3 February, 2023.

2.
Declarations of Interest

 

3.
Confirmation of Minutes

 

4.
Office of the City Clerk

 

4.1
Audit Committee Terms of Reference

This item has attachments. 
1.5.1 - ACS2023-OCC-CCS-0017_Audit Committee Terms of Reference.pdf
2.5.1 - Document 1_Audit Committee Terms of Reference_EN.pdf

ACS2023-OCC-CCS-0017 - Citywide

  • Report Recommendation

    That the Audit Committee recommend Council approve its Terms of Reference, as outlined in this report and attached as Document 1.

5.
Finance and Corporate Services Department

 

5.1
2022 Ernst & Young Financial Statement Audit Plan

This item has attachments. 
1.6.1 - ACS2023-FSD-FIN-0002 2022 Ernst and Young Financial Statement Audi Plan-AODA.pdf
2.6.1 - Document 1 - ACS2023-FSD-FIN-0002 2022 Ernst and Young Financial Statement Audi Plan-AODA.pdf

ACS2023-FSD-FIN-0002 - Citywide

  • Report Recommendation

    That the Audit Committee receive this report and forward to Council for information.

5.2
2023 Draft Operating and Capital Budget – Audit Committee

This item has attachments. 
1.6.2 - English Report - 2023 Draft Operating and Capital Budgets EN.pdf
2.6.2 - Audit Committee Full EN.pdf
3.6.2 - Audit Committee Condensed EN.pdf
4.6.2 - Document 1 - 2023 Draft Operating Budget Summaries EN.pdf
5.6.2 - Document 2 - 2023 Draft Capital Budget Summaries EN.pdf
6.6.2 - Document 3 - Policy Statements and Principles of the Service Review Framework EN.pdf
7.6.2 - Document 4 - Service Efficiency and Competitiveness Framework and Methodology EN.pdf
8.6.2 - Document 5 - Budget Document Guide.pdf
9.6.2 - French Report - 2023 Draft Operating and Capital Budgets FR.pdf
10.6.2 - Comité de vérification condensé FR.pdf
11.6.2 - Document 1 - Sommaires du budget fonctionnement provisoire 2023 FR.pdf
12.6.2 - Document 2 - Résumés du budget d'immobilisation 2023 FR.pdf
13.6.2 - Document 3 - Énoncés de politique et principes sous-tendant le cadre d’examen des services FR.pdf
14.6.2 - Document 4 – Cadre et méthodologie pour l’efficacité et la compétitivité des services FR.pdf
15.6.2 - Document 5- Lignes directrices concernant le budget FR.pdf

ACS2023-FCS-FSP-0001 - Citywide


The draft budget was tabled at the Council meeting of February 1, 2023. The Audit Committee report on the draft budget will be considered by
Council at its meeting of March 1, 2023.

  • Report Recommendation

    That the Audit Committee consider the relevant portions of the 2023 Operating and Capital Budgets and make recommendations to Council sitting in Committee of the Whole to be held March 1, 2023.

6.
Auditor General

 

6.1
Office of the Auditor General (OAG) – Audit and Investigation Reports

This item has attachments. 
1.6.1 - ACS2023-OAG-BVG-0001 - Audit Reports2.pdf
2.Document 1 - Audit of Convoy Protest - Report- EN.pdf
3.Document 1 - Audit of Convoy Protest - Report- FR.pdf
4.Document 2 – Audit of Pandemic Governance - Report- FR.pdf
5.Document 2 – Audit of Pandemic Governance - Report- EN.pdf
6.Document 3 – Audit of ZEB (Sprint 3) - Report- EN.pdf
7.Document 3 – Audit of ZEB (Sprint 3) - Report- FR.pdf
8.Document 4 – Investigation of Carleton Lodge LTCH - Report- EN.pdf.pdf
9.Document 4 – Investigation of Carleton Lodge LTCH - Report- FR.pdf.pdf
10.Document 5 – Audit of Convoy Protest - Highlights - EN.pdf
11.Document 5 – Audit of Convoy Protest - Highlights - FR.pdf
12.Document 6 – Audit of Pandemic Governance - Highlights- EN.pdf
13.Document 6 – Audit of Pandemic Governance - Highlights- FR.pdf
14.Document 7 – Audit of ZEB (Sprint 3) - Highlights-EN.pdf
15.Document 7 – Audit of ZEB (Sprint 3) - Highlights-FR.pdf
16.Document 8 – Investigation Carleton Lodge - Highlights- EN.pdf
17.Document 8 – Investigation Carleton Lodge - Highlights- FR.pdf

ACS2023-OAG-BVG-0001 - Citywide

  • Report Recommendation

    That the Audit Committee receive the audit and investigation reports and recommend that Council consider and approve the recommendations.

6.2
Office of the Auditor General (OAG) – OPS and OPSB Convoy Response Audit Reports

This item has attachments. 
1.6.2 - ACS2023-OAG-BVG-0002 - OPS - OPSB Convoy Response2.pdf
2.Document 1 - OAG OPSB Convoy Protest Report.pdf
3.Document 1 - Rapport sur la vérification du SPO dans la manifestation du convoi de camioneurs.pdf
4.Document 2 - OAG OPS Convoy Protest Audit Report.pdf
5.Document 2 - BVG - rapport sur la vérification du SPO.pdf
6.Document 3 - OAG - OPSB - Convoy Protest Audit Highlights.pdf
7.Document 3 - BVG - Faits saillants tirés de la vérification- CPSO.pdf
8.Document 4 - OAG - OPS - Convoy Protest Audit Highlights.pdf
9.Document 4 - BVG - Faits saillants tirés de la vérification - SPO FR.pdf

ACS2023-OAG-BVG-0002 - Citywide

  • Report recommendations

    That the Audit Committee recommend Council receive the following reports:

    • Audit of Ottawa Police Service’s Response to the Convoy Protest – The Role of the Ottawa Police Services Board; and
    • Audit of Ottawa Police Service’s Response to the Convoy Protest – Collaboration with the City of Ottawa.

7.
Referrals

 

7.1
Motion - Request the Office of the Auditor General Undertake a Comprehensive Program and Service Review

This item has attachments. 
1.8.1 - ACS2023-OCC-CCS-0023 - Motion - Brown.pdf

ACS2023-OCC-CCS-0023 - Citywide

  • Motion No. 2022 - 03/11, moved by Councillor D. Brown and seconded by Councillor C. Curry, at the City Council meeting of December 14, 2022, and referred to Audit Committee.

8.
In Camera Items

 

9.
Notices of Motions (For Consideration at Subsequent Meeting)

 

10.
Inquiries

 

11.
Other Business

 

12.
Adjournment

 

Next Meeting


To be determined.

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