Ottawa Police Services Board
Agenda

Meeting #:
98
Date:
Time:
-
Location:
Electronic Participation
Members:
  • Chair: Salim Fakirani, 
  • Mayor Mark Sutcliffe, 
  • Councillor Cathy Curry, 
  • Councillor Marty Carr, 
  • Michael Doucet, 
  • Peter Henschel, 
  • and Dave Donaldson 

Krista Ferraro, Executive Director

(613) 560-1270

Krista.Ferraro@ottawa.ca

 

1.
Notices and meeting information for participants and members of the public

This item has attachments. 
1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf
2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdf

2.
Confirmation of Agenda

 

  • That the Ottawa Police Services Board confirm the amended agenda of the 25 March 2024 meeting.

3.
Confirmation of Minutes

 

3.1
Minutes #97 of 26 February 2024

This item has attachments. 
1.Draft Minutes 97- OPSB_Feb26_2024 .pdf

  • That the Ottawa Police Services Board confirm Minutes #97 of the 26 February 2024 meeting.

4.
Committee Meetings: Reports from Committee Chairs & Minutes

 

5.
Declarations of Interest

 

6.
Public Delegations

 

The final public delegate list will be recorded as part of the final draft minutes for the March 25, 2024 meeting. 

7.
Inquiries

 

8.
Items of Business

 

8.1
Chair’s verbal report

This item has attachments. 
1.Chair Fakirani Verbal Report.pdf

Chair's report

  • That the Ottawa Police Services Board receive this report for information.

8.2
Chief’s verbal report

This item has attachments. 
1.Chief's Verbal Report - 24-03-25.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

8.3
OAPSB Conference – Attendance and Sponsorship

This item has attachments. 
1.3- OAPSB Spring Conference, Sponsorship 2024 F.pdf
2.3a- 2024 Spring Conference and AGM Ontario.pdf
3.3b- OAPSB Member-Partner-Package-2024.pdf
4.3c- Board Discretionary Fund Policy.pdf

Executive Director's report

  • That the Ottawa Police Services Board approve:

    1. The attendance of Chair S. Fakirani, Vice Chair M. Carr, Member D. Donaldson and Executive Director K. Ferraro at the Annual Conference of the Ontario Association of Police Services Boards, to be held in Blue Mountain Resort from June 3-5, 2024.
    2. A $1,500 Silver Sponsorship of the Ontario Association of Police Services Boards’ 2024 Annual Conference.

8.4
Board Committee Appointments

This item has attachments. 
1.4- Board Committee Appointments.pdf

Executive Director's report

  • That the Ottawa Police Services Board approve the appointment of D. Donaldson to the Finance and Audit Committee as well as the Thomas G. Flanagan Scholarship Award Selection Committee.

8.5
Community Safety and Policing Act (CSPA), 2019

This item has attachments. 
1.5 - COMMUNITY SAFETY AND POLICING ACT, 2019 (CPSA) February F.pdf
2.5- COMMUNITY SAFETY AND POLICING ACT, 2019 (CSPA)_March F.pdf
3.Community Safety and Policing Act Implementation.pdf
4.Community Safety and Policing Act ImplementationFR.pdf

Presentation & Chief's report (deferred from February)

  • That the Ottawa Police Services Board:

    1. Receive the February report for information.

    2. Receive the March report for information.

8.6
Implementation of Board Requirements under the Community Safety and Policing Act (CSPA) – Board Policies for Approval

This item has attachments. 
1.6- CSPA_Board Implementation.pdf
2.6a -Doc 2 - Amended_GA-3 Board Training GPC rev.pdf
3.6b- Doc 3 - New_CR-X Disclosure of Personal Information by the Chief of Police.pdf
4.6c- Doc 4 - New_BC-X – Restriction on membership in police association.pdf
5.6d- Doc 5 - New_CR-X – Probationary period of police officers .pdf
6.6e- Doc 6 - New_CR-X – Disclosure of Misconduct and Reprisals.pdf
7.6f- Doc 7 - New_CR-X – Secondary Activities for Police Service Members.pdf
8.6g- Doc 8 - New_CR-X Policy on Special Csts.pdf

Executive Director's report

  • That the Ottawa Police Services Board approve the Board policies attached in this report, in keeping with the requirements of the Community Safety and Policing Act (CSPA), and as reviewed by the Board’s Policy and Governance Committee.

8.7
Financial Accountability Procedures Manual Update

This item has attachments. 
1.7- FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL UPDATE F.pdf
2.7a- Document 1 - OPS FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL updated.pdf
3.7b- Document 2 - Financial Accountability Procedures Manual Update Powerpoint.pdf
4.7c- Mise à jour du Manuel des procédures de responsabilité comptable - Powerpoint.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board approve the updated Financial Accountability Procedures Manual as endorsed by the Finance and Audit Committee.

8.8
2024 Internal Audit Work Plan

This item has attachments. 
1.8- 2024 INTERNAL AUDIT WORK PLAN F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board approve the 2024 Internal Audit Work Plan as endorsed by the Finance and Audit Committee.

8.9
Renewal of Microsoft Enterprise Agreement

This item has attachments. 
1.9- RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT F.pdf

This item is before the Board for ratification following pre-approval on February 27,
2024, by electronic polling.

  • That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of the Microsoft Canada Inc. Enterprise Agreement renewal for a five-year term from April 1, 2024 to March 31, 2029 for the upward amount of $8,363,015 net of HST.

8.10
Missing Persons Act, 2018 – Urgent Demands for Records – Annual Report

This item has attachments. 
1.10- MISSING PERSONS ACT 2018 - URGENT DEMANDS FOR RECORDS - ANNUAL REPORT F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this item for information.

8.11
South Facility Project Update – Fourth Quarter 2023

This item has attachments. 
1.11- FOURTH QUARTER 2023 SOUTH FACILITY PROJECT UPDATE F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this report for information.

8.12
Safe Workplace Update Report

This item has attachments. 
1.12- SAFE WORKPLACE PROGRAM UPDATE F.pdf
2.12a- Document 1 - Status of Rublin Thomlinson Recommendations.pdf
3.12b- Document 2 - Equitable Work Environment Policy.pdf
4.12c- Document 3 - Workplace Harassment, Violence, Discrimination and Reprisal.pdf
5.12d -Document 4 - Complaint Intake and Triage Procedure.pdf
6.12e -Document 5 - Investigative Procedure.pdf
7.12f- Document 6 - Code of Professional Ethics.pdf
8.12g- Document 7 - Core Human Rights Policy.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this report for information.

8.13
Financial Status Report – Fourth Quarter 2023

This item has attachments. 
1.13- FINANCIAL STATUS REPORT – FOURTH QUARTER 2023 F.pdf
2.13a- Document 1 - 4th Quarter Financial Report – Summary by Directorate.pdf
3.13b- Document 2-Purchase Orders Issued Under Delegated Authority and Procurement under the Special Circumstances Clause.pdf
4.13c- Document 3 - Capital Budget Works in Progress.pdf
5.13d- Document 4 - Quarterly Grant Update.pdf
6.13e- Document 5 - Donations Report.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

8.14
Performance Report – Fourth Quarter 2023

This item has attachments. 
1.14- PERFORMANCE REPORT – FOURTH QUARTER 2023 F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this item for information.

8.15
Report on the Special Investigations Unit 23-OCD-243

This item has attachments. 
1.15- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-243 F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this report for information.

8.16
Report on the Special Investigations Unit 23-OCD-309

This item has attachments. 
1.16- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-309 F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this item for information.

8.17
Report on the Special Investigations Unit 23-OCD-375

This item has attachments. 
1.17- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-375 F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this item for information.

8.18
Workforce Management Report – Fourth Quarter 2023

This item has attachments. 
1.18- WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2023 F.pdf

Chief’s report (deferred from February)

  • That the Ottawa Police Services Board receive this item for information.

8.19
Legal Services Status Report – 2023 Fourth Quarter

This item has attachments. 
1.19- Report OPSB PUBLIC_2023-Q4_FINAL F.pdf

Board Solicitor’s report (deferred from February)

  • That the Ottawa Police Services Board receive this item for information.

8.20
Outstanding Board Inquiries & Motions: February 2024 and March 2024

This item has attachments. 
1.20a - Outstanding Inquiries and Motions February 2024 F.pdf
2.20b - Outstanding Inquiries and Motions March 2024 F.pdf

Executive Director's report

  • That the Ottawa Police Services Board:

    1. Receive the February report for information.

    2. Receive the March report for information.

8.21
Letters of Commendation: February 2024 and March 2024

This item has attachments. 
1.21a- LETTERS OF COMMENDATION FEBRUARY 2024 F.pdf
2.21b- LETTERS OF COMMENDATION MARCH 2024 F.pdf

Chief’s report

  • That the Ottawa Police Services Board:

    1. Receive the February report for information.

    2. Receive the March report for information.

8.22
AXON – Operationalization of Digital Evidence Information Management System

This item has attachments. 
1.22- AXON – OPERATIONALIZATION OF DIGITAL EVIDENCE INFORMATION MANAGEMENT SYSTEM (DEIMS).pdf

Chief's report

  • That the Ottawa Police Services Board delegate authority to the Chief of Police to sign a contract for Digital Evidence Information Management System licences required to operationalize the Axon Evidence.com Digital Evidence Information Management System, for the amount of $1,106,622.27 before applicable taxes.

9.
Other Business

 

10.
In Camera Items

 

Please note that the in camera meeting was held prior to the public meeting and the following items were discussed: 

  1. Operational Update re: Major Events and Demonstrations
  2. Operational Matter
  3. Operational Matter
  4. 2023 Public Sector Salary Disclosure Act
  5. Labour Relations Matter
  6. Delay Application
  7. Complaints Committee Report
  8. Labour Relations Matter
  9. Labour Relations Matter
  10. Labour Relations Matter

11.
Adjournment

 

12.
Next Meeting

 

Regular Meeting – Monday, April 22, 2024 - 4:00 PM

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