Ottawa Public Library Board

Agenda

Meeting #:

36

Date:

Tuesday, September 13, 2022

Time:

5:00 P.m. - 8:00 P.m.

Location:

Electronic Participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Steven Begg, 
• Trustee Riley Brockington, 
• Trustee Mary-Rose Brown, 
• Trustee Allan Higdon, 
• Trustee Catherine Kitts, 
• Trustee Rawlson King, 
• and Trustee Harvey A. Slack

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

Minutes 35 - Tuesday, 14 June 2022

7.

Communications

8.

Chair's Verbal Update

9.

Chief Executive Officer's Report

10.

Reports

10.1

Metcalfe Branch Reconstruction Additional Funding Requirements

File Number: OPLB-2022-0913-10.1

Report recommendation

That the Ottawa Public Library (OPL) Board approve the re-allocation of one capital account totaling $180,000 to the Metcalfe capital project authority as described in this report.

10.2

Order of Friendship Nomination - The Anishinābe Alquonquin Host Nation communities of Pikwakanagan and Kitigan Zibi

File Number: OPLB-2022-0913-10.2

Report recommendation

That the Ottawa Public Library (OPL) Board approve the Anishinābe Algonquin Host Nation communities of Pikwakanagan and Kitigan Zibi for the Order of Friendship, in recognition of their instrumental input into shaping the design of Ādisōke, and for supporting OPL in advancing the organization’s reconciliation and decolonization efforts.

10.3

Board Succession Planning Policy - Amendments

File Number: OPLB-2022-0913-10.3

Report recommendation

That the Ottawa Public Library (OPL) Board approve the amendments to OPL Board Policy 016 - Board Succession Planning.

10.4

Update - Indigenous Services

File Number: OPLB-2022-0913-10.4

Report recommendations

That the Ottawa Public Library (OPL) Board: 

1. Receive this report for information; and,
   
2. Direct staff to provide the Board with an update regarding Indigenous Services at OPL once per term of Board, as further described in this report, and to update Board Policy 010 – CEO Reporting and Board Monitoring to reflect this reporting timeline.

10.5

Fundraising Update

File Number: OPLB-2022-0913-10.5

Report recommendation

That the Ottawa Public Library Board receive this report for information.

10.6

Second Quarter 2022 Financial Report

File Number: OPLB-2022-0913-10.6

Report recommendation

That the Ottawa Public Library Board receive the 2022 second quarter financial reports.

10.7

2021 Financial Statements

File Number: OPLB-2022-0913-10.7

Report recommendation

That the Ottawa Public Library Board receive the 2021 Financial Statements.

11.

Trustees' Items

11.1

International Federation of Library Associations and Institutions (IFLA) World Library and Information Congress 2022 - Chair Matthew Luloff

File Number: OPLB-2022-0914-11.1

Report recommendation

That the Ottawa Public Library Board receive the report for information.

11.2

Facilities Framework Deferral

Motion

WHEREAS the Board received and tabled the draft Facilities Framework, and sought Board approval for the public engagement approach at the 14 June 2022 OPL Board meeting; 

WHEREAS the draft Facilities Framework identified that staff report back to the Board in October 2022 on the outcome of public engagement, and to present the final Facilities Framework for deliberation; 

WHEREAS the Board directed staff to consider including a live in-person or virtual session, and asked staff to address the impacts on the timeline for the final version of the Framework; 

WHEREAS staff re-evaluated the public engagement plan for the draft Facilities Framework and a virtual open house was scheduled and conducted on August 23, 2022; 

WHEREAS based on the volume and quality of public input received to-date, the Finance and Facilities Ad hoc Committee recommend adjusting the timelines for reporting back; 

THEREFORE BE IT RESOLVED THAT the OPL Board defer the public engagement summary and final Facilities Framework to the meeting scheduled for 8 November 2022.

12.

In Camera Items

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO 16.1 (4)(D), LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, TO:

• RECEIVE A LABOUR RELATIONS UPDATE – REPORTING OUT DATE: NOT TO BE REPORTED OUT; and,
• DISCUSS EMPLOYEE RELATIONS - REPORTING OUT DATE BY: 1 OCTOBER 2022.

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO 16.1 (4)(B), PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, TO CONSIDER THE MID YEAR REVIEW FOR THE CHIEF EXECUTIVE OFFICER – IN CAMERA – REPORTING OUT DATE: 13 SEPTEMBER 2022.

13.

Additional Item

OPL Closure - Observance to mourn the passing of the Queen.

14.

Adjournment

15.

Next Meeting