Finance and Economic Development Committee

Agenda

Meeting #:

42

Date:

Tuesday, November 01, 2022

Time:

9:30 A.m. - 3:30 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Mayor Jim Watson, 
• Councillor Laura Dudas, 
• Councillor Jean Cloutier, 
• Councillor Cathy Curry, 
• Councillor George Darouze, 
• Councillor Eli El-Chantiry, 
• Councillor Glen Gower, 
• Councillor Allan Hubley, 
• Councillor Matt Luloff, 
• Councillor Scott Moffatt, 
• and Councillor Tim Tierney

Carole Legault, Committee Coordinator
[phone], ext. 28934
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on November 9, 2022 in Finance and Economic Development Committee Report 41.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on October 31, 2022, and the deadline to register to speak by email is 8:30 am on November 1, 2022.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

FEDC Minutes 41 – June 28, 2022

4.

Presentations

4.1

Quarterly Stage 2 LRT Construction Update

5.

Finance Services Department

5.1

2022 Tax and Rate Operating and Capital Budget Q2 Status

ACS2022 FSD FSP 0013 City Wide

• That the Finance and Economic Development Committee recommend that Council receive the Q2 Operating and Capital Status and 2022 Year-end Forecast for information as detailed in Documents 1 to 4.

6.

Innovative Client Services Department

6.1

Comprehensive Legal Services Report for the Period January 1 to June 30, 2022

ACS2022 ICS LEG 0004 – City wide

• That the Finance and Economic Development Committee recommend that Council receive this report for information.

6.2

2022 - Mid-Year Procurement Year in Review

ACS2022 ICS PRO 0003 City Wide

• That the Finance and Economic Development Committee and Council receive this report for information.

7.

Office of the City Clerk

7.1

French Language Services Advisory Committee end-of-term report for 2018-2022

ACS2022 OCC GEN 0028 City Wide

• That the Finance and Economic Development Committee receive the French Language Services Advisory Committee end-of-term report for 2018-2022 as detailed in Document 1.

8.

Planning, Real Estate and Economic Development Department

8.1

Delegation of Authority – Acquisition and Sale of Land and Property – 1 January 2022 to 30 June 2022

ACS2022 PIE CRO 0010 City Wide

• That the Finance and Economic Development Committee receive this report for information.

8.2

Land Exchange of 529 Tremblay Road and 530 Tremblay Road with His Majesty the King in Right of Canada

ACS2022 PIE CRO 0002 Alta Vista (18)

• That the Finance and Economic Development Committee recommend Council approve the following: 

  1. Declare a portion of 529 Tremblay Road legally described as part Lot 11, concession Gore Junction, Part 1, 2 and 3, on 5R9226; part blocks K and M, Plan 84, Part Catherine Street, Plan 84, Part 4, 5R9226, Gloucester, now in the City of Ottawa, containing approximately 1.184 hectares (2.926 acres) subject to final survey and shown annexed as Location Map 1 as surplus to City’s requirements;
  2. Approve the Memorandum of Agreement, attached as Document 2 dated January 2022 between the City, Public Works and Government Services Canada, and Canada Lands Company Limited; 
  3. Direct that this report be submitted in the new term of Council at Council’s first regular meeting subsequent to the meeting where the Governance Report is considered; and
  4. Authorize and Delegate the Director, Corporate Real Estate Office to negotiate, conclude, amend, and execute all documents incidental, necessary or desirable to give effect to the Memorandum of Agreement on behalf of the City, including the final documents to complete this transaction.

9.

City Manager's Office

9.1

Update on the Ottawa Light rail Transit Public Inquiry and Recommended Next Steps

ACS2022-CMR-OCM-0001 - City Wide

• That the Finance and Economic Development Committee recommend City Council: 

  1. Receive the information related to the City of Ottawa’s work on the Ottawa Light Rail Transit (OLRT) Public Inquiry, including as follows: 
     a.    The City’s opening statement (Document 1); 
     b.    The City’s closing submission and recommendations (Document 2); and 
     c.    Direct staff to bring the OLRT Public Inquiry’s final report and recommendations, together with a companion report outlining staff’s response to the Public Inquiry report, to the appropriate Standing Committee and Council, as soon as practicable, as outlined in this report;
  2. Direct the City Clerk to undertake the following with respect to amending the Records Management Policy and associated policies, procedures and practices, and provide updates in the 2022-2026 Governance Review report on the approach the Clerk will take to: 
     a.    Establish a process to develop measures to ensure that Information Management and routine and active disclosure are considered at the start of, during and at the close of all major City projects through measures such as project-specific document management architecture, staff training, clear obligations and accountabilities for recordkeeping and public disclosure when external contractors are used, and having access to a dedicated Information Management resource, as described in this report; and
     b.    Consult with the Information and Privacy Commissioner of Ontario and work with Information Technology Services as part of a process to establish clear guidelines and processes with respect to temporary records, including transitory records created on instant messaging and social media platforms related to City business, for both staff and elected officials and on both personal and corporate devices and accounts, as described in this report;
  3. Direct the Chief Financial Officer, in consultation with other City departments, to consider the lessons learned and any final recommendations from the OLRT Public Inquiry related to internal project governance and communications for major projects as part of the ongoing review of the City’s Business Case and Project Management Policy and Project Management Framework, as described in this report; and
  4. Receive the lessons learned information from Transit Services and direct staff to include the preliminary recommendations described in this report, in staff’s companion report to the OLRT Public Inquiry’s final report, refined as necessary, and considered for potential implementation along with any recommendations from the Public Inquiry’s final report.

10.

In Camera Items

10.1

Light Rail Transit (LRT) - Legal Update - In Camera - Reporting out date: Not to be reported out

To be considered in camera pursuant to Procedure By-law (By-law No. 2021-24), Subsections 13 (1)(e), litigation or potential litigation affecting the City, and 13(1)(f), the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose and to provide a status update on the LRT Stage 1 Confederation Line and Stage 2 Confederation and Trillium Lines legal considerations, as they may relate to the litigation overlay for the Ottawa Light Rail Public Inquiry.

As the content of the in camera update contains information pertaining to the legal aspects of the subject matter, the material falls within the exception contemplated by subsections 13(1)(e) and (f) of City Council’s Procedure By-Law. As such, this matter will not be reported out.

11.

Information Previously Distributed

11.1

2022-2026 Election Compliance Audit Committee Appointment of Members and Update on Compliance Audit Process

ACS2022 OCC GEN 0025

11.2

Economic Development Update Q4 2021 and Q1 2022

ACS2022 PIE EDP 0029

12.

Motions of Which Notice has been Previously Given

12.1

Motion – Waive the Disposal of Real Property Policy to transfer lands to Tartan Homes Ltd

ACS2022 OCC FED 0007 Stittsville (6) 

• That the Finance and Economic Development Committee recommend: 

  1. This report be submitted in the new term of Council at Council’s first regular meeting subsequent to the meeting where the Governance Report is considered; and
  2. Council to waive the Disposal of Real Property Policy to enable the City to transfer a portion of the hydro corridor to accommodate either a public or private road, back to Tartan Homes Ltd for a nominal charge.

13.

Notices of Motions (For Consideration at Subsequent Meeting)

14.

Inquiries

15.

Other Business

16.

Adjournment

Next Meeting

To be determined.