Community
and Protective Services Committee
Agenda 15
Thursday, November 19, 2020
9:30 am
Electronic Participation
This Meeting will be held through electronic participation
in accordance with Section 238 of the Municipal Act, 2001 as amended by
Bill 197, the COVID-19 Economic Recovery Act, 2020
Marc Desjardins, Standing Committee Coordinator
613-580-2424 x28821
[email protected]
Committee
Members:
Chair: Councillor
J. Sudds
Vice-Chair: Councillor K. Egli
Councillors: D. Deans, E. El-Chantiry, M. Fleury, C. Kitts, M. Luloff, C. McKenney,
C. A. Meehan
Simultaneous interpretation in both official languages is available for any
specific agenda item by calling the committee information number at least 72
hours in advance of the meeting.
Accessible formats and communication supports
are available, upon request.
1.
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ACS2020-FSD-FIN-0023
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CITY WIDE
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Referred from the City Council meeting of November 4,
2020
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That the Community and Protective Services Committee consider the
relevant portions of the draft 2021 Operating and Capital Budgets and forward
its recommendations to Council, sitting as Committee of the Whole, for
consideration at the meeting to be held December 9, 2020.
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2.
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ACS2020-OCC-GEN-0032
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CITY WIDE
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That the Community and Protective Services Committee recommend
that Council approve the 2020-2022 Arts, Culture and Recreation Advisory
Committee Workplan, as detailed in Document 1.
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3.
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ACS2020-RCF-GEN-0002
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CITY WIDE
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That the Community and Protective Services Committee recommend
Council:
1. Receive the listing of projects funded under delegated
authority through the Community Partnership Minor Capital program in 2019, as
detailed in Document 1.
2. Receive the list of 2020 Community Partnership Major
Capital proposals received by the March 1st deadline in 2020, as detailed in
Document 2.
3. Receive the status update of prior years’ Community
Partnership Major Capital projects previously approved in principle, as
detailed in Document 3.
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A
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ACS2020-CSS-GEN-0012
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CITY WIDE
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B
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ACS2020-RCF-GEN-0001
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CITY WIDE
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NEXT MEETING
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To be determined
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*Notice
In Camera Items are not subject to public discussion or
audience. Any person has a right to request an independent investigation of
the propriety of dealing with matters in a closed session. A form requesting
such a review may be obtained, without charge, from the City’s website or in
person from the Chair of this meeting. Requests are kept confidential pending
any report by the Meetings Investigator and are conducted without charge to the
Requestor.
Note: 1. Please note that any written or verbal submissions
(including your name but excluding personal contact information) will form part
of the public record and be made available to City Council and the public.
2. Except
where otherwise indicated, reports requiring Council consideration will be
presented to Council on Wednesday, 25 November 2020 in Community and Protective
Services Committee Report 15.
3. Items listed
under Communications and Information Previously Distributed do not form part of
the regular Agenda and will not be discussed by the Committee unless added to
the Agenda pursuant to Subsection 89.(3) of the Procedure By-law.
Annex A – public
participation details
Community and Protective Services
Thursday, November 19, 2020
9:30 AM
This
meeting will consider the following reports:
- Item 1 – 2021 Draft Operating and
Capital Budget – Community and Protective Services Committee
- Item 2 – Arts, Culture and Recreation Advisory Committee - Proposed
2020-2022 Workplan
- Item 3 - Community Partnership Capital Programs Annual Report
This meeting will be held through electronic participation
in accordance with Section 238 of the Municipal Act, 2001 as amended by
Bill 197, the COVID-19 Economic Recovery Act, 2020.
Remote Participation – Elected Officials, City
staff, Media and General Public
The chosen technology for this particular meeting is Zoom, which allows for participation by telephone, as well as
by computers and mobile devices.
Community and Protective Services Committee Members and
essential staff deemed required to participate in the meeting, as well as any
other Members of Council wishing to participate, will be provided (by the
Committee Coordinator) a Zoom link and password prior the meeting. In an
effort to reduce the number of participants in the virtual meeting and allow
for a more efficient process, staff not participating in the meeting, as well
as the Media and the general public, will be asked to participate by viewing
the webcast via the Ottawa City Council YouTube channel: https://www.youtube.com/channel/UCUR3i_hvk3-3i8vtrPg6v1Q
Public Delegations
Although in-person Committee and Council meetings have been
cancelled, there are several ways in which the general public can provide
submissions to the Members of Committee and Council for the November 19th
meeting, as follows:
a)
Submit comments in writing:
submit comments in writing, by email,
to [email protected] the Committee Coordinator. Comments received by
4:00 pm on Wednesday, November 18th will be provided to
Members of Committee and Council prior to the meeting. Comments received after
this time will be forwarded to Members of Committee and Council as soon as
possible, and prior to Council’s final consideration of the item on December 9th
but may not be received by Committee members prior to the November 19th
meeting.
b)
Submit verbal comments
in advance of the meeting (Prior to 4:00 pm on Wednesday, November 18th) you may call the Committee Coordinator to have comments transcribed
(contact details below)
c)
Register to Speak at
the Committee Meeting:
Prior
to 4:00 pm on Wednesday, November 18th: To
register to speak during the committee meeting, please contact the Committee
Coordinator by email or telephone (at the coordinates listed
below). See details below on how to participate remotely in the meeting this
manner.
Notwithstanding
the deadlines noted above, public delegations are requested to register as soon
as possible in order to facilitate an orderly registration process and meeting.
Remote
participation for public delegations
Upon receipt of your registration to speak at the
meeting, by way of one of the procedures outlined above, delegates will be provided
the Zoom meeting details and password prior to the meeting, including a link to
educational resources for those who may be new to using Zoom.
Please note that neither a computer, nor a video
sharing device, is required to participate in the meeting via Zoom. You may
also opt to call in from a cell or landline. A toll-free number will be
provided for this purpose.
Persons who intend to participate during the meeting
may wish to register/sign up in Zoom, if they have not already done so. The following information
is provided for your consideration and guidance during remote participation in
the meeting:
·
As screen-sharing will not
be enabled for participants during this meeting, those delegates who wish to
provide a visual presentation (PowerPoint or other) must email it to one of the
committee coordinators prior to the start of the meeting. The committee coordinator who is moderating the
meeting will share your presentation from his/her screen as you speak.
Therefore, in order to allow sufficient time for set-up and testing in advance
of the meeting start time, those who wish to provide visual presentations are
required to register to speak and provide those materials to the committee
coordinator prior to 4:00
pm on Wednesday, November 18th.
·
When you join the meeting,
either by phone or online, you will be admitted in as an attendee. You will not
be greeted upon joining the call. You will be able to hear the meeting and see
the active speaker (if you have video capability), but your mic will be muted until
it is your turn to speak.
·
You may also follow along on
YouTube until you are called upon to speak (a separate device is best if you
are calling on a cell), but you must mute that feed when you are called on to
speak, in order to prevent feedback. Please note there may be a 5-30 second
delay between the live meeting and what you see on YouTube.
·
If you join the Zoom meeting
through your phone, please do not put the phone on hold at any time, as
this will result in broadcasting “hold music” online once your mic function is
unmuted.
·
To optimize call quality
when using a laptop, a headset with microphone is best if available to you; otherwise,
whether using your laptop microphone or cell phone, please speak directly into
the receiver and do not use speaker phone
·
If you are having technical
difficulties on November 19, you may contact the Clerk’s Office at [email protected] or 613-580-2424 x28821 .
·
Please be reminded that
the meeting will be live streamed and archived to YouTube. If you enable your
camera, you will appear to meeting participants and on the YouTube stream.
·
Please do not share the
Zoom meeting details with anyone or post through social media. These details are restricted to Members of
Committee and Council, specifically designated staff, and registered public
delegations. All others will be able to watch and listen to the meeting on the
Ottawa City Council YouTube Channel .
·
Public delegations will
be provided five (5) minutes
in which to make their comments once called upon to speak. Questioning of / debate with the members (or
staff) is not permitted. If you have questions, you may state them during
your five minutes. Your comments must be directly related to the content
of the report(s) to which you are speaking. The committee members may choose to
ask you follow-up questions following your remarks, comment, or ask staff to
respond to what you have said.
·
You are welcome to send
written comments for the committee’s consideration, either in addition to your
oral presentation or in lieu of (both are given equal consideration by the
committee), prior to the meeting. Please refer to the information provided
above on how to submit written comments/presentations.
·
When your five minutes are
up and after answering any questions that may be directed to you, the Committee
Coordinator will disconnect you from the Zoom meeting. You may continue to
follow along with the meeting via the YouTube feed.
For more information, please contact
:
Marc Desjardins, Committee Coordinator (613-580-2424,
x28821) - [email protected]