Finance and Corporate Services Committee

Agenda

Meeting #:

9

Date:

Tuesday, November 07, 2023

Time:

9:30 A.m. - 10:30 A.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Matt Luloff, 
• Councillor Laura Dudas, 
• Councillor Cathy Curry, 
• Councillor Glen Gower, 
• Councillor Tim Tierney, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Riley Brockington, 
• Councillor Shawn Menard, 
• and Councillor George Darouze 

Melinda Aston, Committee Coordinator,
[phone], ext. 21838
melinda.astonottawa.ca

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on November 22, 2023 in Finance and Corporate Services Committee Report 9.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on November 6, 2023, and the deadline to register to speak by email is 8:30 am on November 7, 2023.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

FCSC Minutes 8 – October 3, 2023

4.

Finance and Corporate Services Department

4.1

2023 Mid-Year Procurement Year in Review

File No.: ACS2023-FCS-PRO-0004 - Citywide

• Report Recommendation
  That the Finance and Corporate Services Committee and Council receive this report for information.
  

4.2

Amendments to the Corporate Business Case and Project Management Policy and Framework

File No.: ACS2023-CMR-OCM-0009 - Citywide

• Report Recommendation

  That the Finance and Corporate Services Committee recommend that Council approve the amendments to the Corporate Business Case and Project Management Policy and the Project Management Framework, along with the new Criteria for Independent Reviews.

5.

Legal Services

5.1

Community Partners Insurance Program

File No. ACS2023-CMR-OCM-0010 – City-wide

• Report Recommendations

  That the Finance and Corporate Services Committee recommend that City Council approve that:
  

  1. The existing Community Partners Insurance Program (CPIP) be discontinued, as more particularly set out in this Report; and, 
     
  2. Funding for the existing Community Partners Insurance Program be reallocated to programs comprising the City's Community Funding Framework, including Civic Events Funding, administered by the Community and Social Services Department; and, 
     
  3. That staff be directed to review the terms of the City’s community grant funding and service agreements with community-based organizations to minimize the insurance burden imposed by these agreements on community organizations, without exposing the City to unreasonable risk. 
     

6.

Planning, Real Estate and Economic Development Department

6.1

2023 City of Ottawa Community Improvement Plan Program Review

File No.: ACS2023-PRE-GEN-0008 – City-wide

• Report Recommendations

  That the Finance and Corporate Services Committee recommend that City Council:

  1. Receive the draft Affordable Housing Community Improvement Plan as detailed in Document 1; 
  2. Direct staff to report back to Committee and Council in Q1 2024 with a finalized Affordable Housing Community Improvement Plan and by-law for approval; 
  3. Approve a direction to permit all City of Ottawa Community Improvement Plans to be eligible to be combined with the proposed new and existing Community Improvement Plans, with a focus on Affordable Housing projects; 
  4. Approve the continuation of the Montreal Road and Integrated Orléans Community Improvement Plan programs with revised criteria as described in this report and direct staff to bring back to Council in Q1 2024 corresponding by-law amendments for approval; 
  5. Pause the Ottawa International Airport Community Improvement Plan program and consider the merits of the program in the next term of Council; 
  6. Approve the extension of the Heritage Community Improvement Plan program until the end of this term of Council and direct staff to develop amending by-laws to the existing program to include revised criteria as described in this report; 
  7. Approve a direction to restructure the Brownfield Redevelopment Community Improvement Plan program such that all new applications are only eligible for projects qualifying under the new Affordable Housing Community Improvement Plan when implemented and direct staff to bring back to Council in Q1 2024 corresponding by-law amendments for approval; 
  8. Approve a direction that all in-stream applications for the Brownfield Redevelopment Community Improvement Plan, deemed complete prior to December 14, 2022, be cancelled and that any funding requests be resubmitted and evaluated based on the new restructured Brownfield Redevelopment policy; 
  9. Amend the existing brownfield application repayment provisions as detailed in this report.

6.2

Acquisition of 170 Colonnade Road

File No.: ACS2023-PRE-CRO-0028 – Knoxdale-Merivale (Ward 9)

• Report Recommendations

  That the Finance and Corporate Services Committee recommend City Council:

  1. Approve the acquisition as described in the report for the purchase of the fee simple interest in lands known municipally as 170 Colonnade Road, shown as Parcel 1 on Document 1 attached from William Tomlinson Enterprises Inc. for $7.4 million plus applicable taxes and closing costs.
  2. Delegate authority to the Director, Corporate Real Estate Office to enter into, conclude, execute, amend, and implement on behalf of the City, the Purchase Agreement for the acquisition of the 170 Colonnade Road as described in this report.

6.3

Acquisition Lease - Transitional Housing for Families

File No.: ACS2023-PRE-CRO-0029 - Bay (Ward 7)

• Report Recommendations

  That the Finance and Corporate Services Committee recommends that City Council:

  1. Delegate authority to the General Manager, Planning, Real Estate, and Economic Development to negotiate, enter into, conclude, execute, amend, and implement a Lease Agreement for the facility in accordance with the terms of this report and that conforms to the business parameters outlined in Document 1. 
  2. That Council consider the matter at the City Council meeting on November 8, 2023.

7.

Transit Services Department

7.1

Stage 2 LRT Contingency Funding and General Operational Budget

File No.: ACS2023-TSD-RCP-0017 - Citywide 

• Report Recommendations

  That the Finance and Corporate Services Committee recommend that Council: 

  1. Approve $42 million for the Stage 2 Rail Construction Program general operational budget 2023 for project oversight costs;   
  2. Approve $110 million for the Stage 2 Contingency Budget in 2023 for major variations, soils management and general contingency;
  3. Approve $40.8 million increase to the Stage 2 LRT budget to capitalize deferred construction payments initially recognized as lifecycle payments, but that should be classified as capital;
  4. Approve the refinancing of a Public Transit Infrastructure Fund (PTIF) funded project related to for the Stage 2 Project budget in the amount of $1,432,416; and
  5. Approve the refinancing of $457 million on Stage 2 LRT from Provincial Gas Tax cash and debt to Development Charge debt and Transit tax debt.

8.

Motions of Which Notice has been Previously Given

8.1

Motion - Luloff - Right of Way Land Exchange – 1015 Tweddle Road

• THEREFORE BE IT RESOLVED that Finance and Corporate Services Committee  recommend that Council direct the General Manager of Planning, Infrastructure and Economic Development, contingent upon the conclusion of the process to have that area of the Jeanne d’Arc ROW adjacent to 1015 Tweddle that has been identified as being redundant (as shown on the attached sketch, and held on file with the City Clerk) declared surplus and being closed, entering into an agreement with the owner of 1009 Trim to convey the redundant Jeanne d’Arc ROW adjacent to 1015 Tweddle Road to become part of 1015 Tweddle to allow for it to be developed as part of the project once the LRT encumbrance is lifted in exchange for the Owner conveying to the City the following:

  • The area of the site not required for development and that will be naturalized and improved (also shown on the attached sketch plan) to provide for public access in accordance with a plan that will be prepared by the owner as part of the site plan for the proposed development for approval by the City and that will implemented by the owner at the owners cost as part of the 1015 Tweddle  development, and
  • The area of the site along the east side of Tweddle Road to provide for the City to improve Tweddle Road for pedestrians and cyclists between Jeanne d’Arc and Petrie Island.

9.

In Camera Items

10.

Information Previously Distributed

10.1

AMO Annual General Meeting and Conference 2023 Member of Council Delegate Report (Councillor Lo)

File No.: ACS2023-OCC-CCS-0135

10.2

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Kavanagh)

File No.: ACS2023-OCC-CCS-0130

10.3

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Devine)

File No.: ACS2023-OCC-CCS-0131

10.4

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Bradley)

File No.: ACS2023-OCC-CCS-0132

10.5

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Tierney)

File No.: ACS2023-OCC-CCS-128

10.6

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Troster)

File No.: ACS2023-OCC-CCS-0134

10.7

CM Annual Conference and Trade Show 2023 Delegate Report (Councillor Menard)

File No.: ACS2023-OCC-CCS-0133

10.8

FCM Annual Conference and Trade Show 2023 Delegate Report (Councillor Lo)

File No.: ACS2023-OCC-CCS-0129

11.

Notices of Motions (For Consideration at Subsequent Meeting)

12.

Inquiries

13.

Other Business

14.

Adjournment

Next Meeting

December 5, 2023.