Finance and Economic Development Committee

Agenda 24 

Friday, 24 February 2017
9:30 a.m.

ANDREW S. HAYDON HALL, 110 LAURIER AVENUE WEST

Carole Legault, Committee Coordinator
613-580-2424 x28934
CaroleA.Legault@ottawa.ca

DECLARATIONS OF INTEREST

CONFIRMATION OF MINUTES

Minutes 23 - December 6, 2016

TRANSPORTATION SERVICES DEPARTMENT

O'TRAIN PLANNING

1.

STAGE 2 LIGHT RAIL TRANSIT IMPLEMENTATION – PROJECT DEFINITION AND PROCUREMENT PLAN

ACS2017-TSD-OTP-0001

CITY WIDE

That the Finance and Economic Development Committee recommend Council approve the implementation of the Stage 2 Light Rail Transit Project and related projects as outlined in this report and as follows:

1.         Approve that the following be incorporated into the procurement             process for the Stage 2 Light Rail Transit Project:

a.         The alignment changes and other refinements to the functional design for the Stage 2 Light Rail Transit Project, as described in this report, and as follows:

i.          The Confederation Line West Extension, as follows:

1.         Alignment Improvement at Richmond Road;

2.         Alignment Improvement and Station Shift at             Lincoln Fields;

3.         Pinecrest Creek Re-alignment at Iris Station;

4.         Bayshore Station Shift;

5.         Goldenrod Bridge Connection.

ii.         The Trillium Line South Extension, as follows:

1.         Airport Station Shift;

2.         Relocated Walkley Yard Maintenance and Storage Facility;

3.         Leitrim Road Overpass Shift.

b.        The Trim Extension and the Airport Rail Link, as described in this report and conditional on full funding from the federal and provincial governments and achieving a Memorandum of Understanding with the Ottawa MacDonald-Cartier International Airport Authority;

c.         The Moodie Extension and Maintenance and Storage Facility, as described in this report;

d.        The recommended projects for ‘bundling’ into the Stage 2 Light Rail Transit Project procurement process, as described in this report, and as follows:

i.          The planned City works listed in Appendix 3;

ii.         The Ministry of Transportation of Ontario’s Highway 417 (Maitland Ave. to Highway 416) Expansion Project, on the understanding the project will be fully funded by the provincial and federal governments and conditional on an Interface Agreement;

iii.        The Highway 174 (between Montreal Road and Jeanne d’Arc Blvd.) Project to explore advancing the ultimate Highway 174 configuration, as described in this report and subject to the identification of a funding source;

e.         The following actions related to the projects being included in the Stage 2 Light Rail Transit Project Procurement process:

i.          Direct staff to initiate an Environmental Assessment (EA) addendum to the West Transitway Extension Environmental Assessment Study (Bayshore Station to Moodie Drive) to advance the conversion from bus rapid transit to light rail transit, as described in this report, and file the addendum with the Ministry of the Environment and Climate Change in accordance with Ontario EA Regulation 231/08 for transit projects;

ii.         Direct staff to initiate an Environmental Assessment (EA) addendum to the Confederation Line West Extension Environmental Assessment Study (if required) to expand the Bayshore Station bus facility, as described in this report, and file the addendum with the Ministry of the Environment and Climate Change in accordance with Ontario EA Regulation 231/08 for transit projects;

2.         Approve the updated Stage 2, Ottawa LRT Business Case, attached as Appendix 4;

3.         Approve the procurement model and process for the Stage 2 Light Rail Transit Project, as described in this report, including as follows: 

a.         Delegate the authority to the City Manager to execute the Memorandum of Understanding (MOU) between the City of Ottawa and the Rideau Transit Group, as described in this report; and

i.          Approve the $492 million budget and funding sources for the Memorandum of Understanding (MOU) with the Rideau Transit Group, as outlined in this report and conditional on these costs being eligible for federal and provincial funding; and

ii.         Delegate the authority to the General Manager, Transportation Services, to proceed with the MOU variations of the Rideau Transit Group’s work, and to negotiate, finalize and execute an agreement with the long-term lenders, if required, as described in this report.

b.        Direct staff to proceed with the Design, Build, Finance (DBf) procurement process for the Confederation Line East and West extensions and related projects, as described in this report;

c.         Direct staff to proceed with the Design, Build, Finance, Maintain (DBFM) procurement process for the Trillium Line extension and related projects, as described in this report;

d.        Receive the information on the Project Schedule, as outlined in this report.

e.         Delegate authority to the City Manager to negotiate, finalize and execute an agreement with Infrastructure Ontario, if required, as outlined in this report.

4.         Approve the following related issues and actions for the implementation of the Stage 2 Light Rail Transit Project and related projects, as outlined in this report:

a.         Receive the information on the cost estimates for the Stage 2 Light Rail Transit and related projects and the update on the federal and provincial partnership funding;

b.        Receive the information on the short-listed options for addressing traffic and mobility during construction as described in this report; and

i.          Approve the advanced purchase of 34 lifecycle replacement buses in 2017 and the associated $28 million budget, to be funded as described in this report;

c.         Approve the following actions with respect to land assembly and property acquisition for the Stage 2 Light Rail Transit Project and related projects, as described in this report and as follows:

i.          Direct Corporate Real Estate Office staff to proceed with the acquisition of the property interests required to facilitate the construction, use and maintenance of the Stage 2 Light Rail Transit Project and related works, as described in this report;

ii.         Delegate the authority to the General Manager, Corporate Services and City Treasurer to place any by-laws required pursuant to the Expropriations Act for the purposes of authorizing the making of applications for approval to expropriate property and authorizing the expropriation of property rights, on a Council Agenda, if necessary to facilitate the construction, use and maintenance of the Stage 2 Light Rail Transit Project and related works, with the concurrence of the Mayor and the Ward Councillor, and as described in this report;

iii.        In addition to the authority contained in Delegated Authority By-law No. 2016-369, delegate the authority to the General Manager, Corporate Services and City Treasurer to approve any real estate transaction involving the acquisition of any interest in, or right to use, real property for the purposes of the Stage 2 Light Rail Transit Project and related works, including any offer of compensation payable under the Expropriations Act, and execute documentation as required and any amendments thereto, regardless of the total value of the transaction, provided it is accordance with the requirements of the Real Property Acquisition Policy, is within the project budget for the Stage 2 Light Rail Transit Project and has the concurrence of the Mayor and the Councillor whose ward includes the relevant property; 

iv.        Direct staff to report the details of the real estate transactions related to the Stage 2 Light Rail Transit Project and approved under delegated authority, including expropriations, to the Finance and Economic Development Committee and City Council after all property interests required for the Stage 2 Light Rail Transit Project and required works have been acquired by the City and all claims for compensation have been settled; and

v.         Delegate the authority to the Director, Corporate Real Estate Office to enter into agreements with the Ministry of Transportation of Ontario (MTO) providing for the use of City-owned property by the Ministry of Transportation for nominal consideration for the purposes of widening and other Highway 417 works between Preston Street and Maitland Avenue in exchange for the use of property owned by the Ministry of Transportation by the City for nominal consideration for the purposes of the Stage 2 Light Rail Transit Project and related projects, as described in this report.

d.        Delegate the authority to the Ottawa Light Rail Transit Executive Steering Committee to confirm and recommend to Council the preferred proponent(s) at the close of the Request for Proposals and to, at the discretion of the City Manager, be the decision-making and escalation authority with respect to contract and construction matters; and

i.          Delegate the authority to the City Manager to add or remove members of the Ottawa Light Rail Transit Executive Steering Committee as required;

e.         Receive the information on the Communications and Stakeholder Relations approach.

5.         Approve the following with respect to relevant partner agreements for the Stage 2 Light Rail Transit Project and related projects:

a.         Delegate the authority to the City Manager to negotiate and finalize the Contribution Agreements with the federal and provincial governments for the Stage 2 Light Rail Transit Project and related projects, as described in this report, and including full funding for the Trim Extension and Airport Rail Link and delegate the authority to the Mayor to execute the final Contribution Agreements;

b.        Delegate the authority to the City Manager to negotiate, finalize and execute documents required to implement the terms of the Agreement in Principle between the City and the National Capital Commission dated May 10th, 2016, as outlined in this report, including the Property Term Sheet, together with any required amendments to the terms of the Agreement in Principle reasonably required to permit the completion of the matters described in the Agreement in Principle;

c.         Delegate the authority to the City Manager to negotiate, finalize and execute the Memorandum of Understanding with the Ottawa Macdonald-Cartier International Airport Authority with respect to the Airport Rail Link, based on the principles outlined in this report; 

d.        Delegate the authority to the City Manager to negotiate, finalize and execute the Interface Agreement with the Ministry of Transportation of Ontario’s, with respect to bundling the Highway 417 (Maitland Ave. to Highway 416) Expansion Project, as outlined in this report;

e.         Delegate the authority to the City Manager to negotiate, finalize and execute the Agreement in Principle with Public Service and Procurement Canada with respect the construction of a Goldenrod Bridge, as outlined in this report;

f.          Receive the information with respect to the Indigenous Community Engagement Strategy for the Stage 2 Light Rail Transit Project, as outlined in this report;

g.        Receive information on the provision and location of public washrooms for the Stage 2 LRT Project, as outlined in the report;

h.        Receive the information with respect to the Public Art Program for the Stage 2 LRT Project, as outlined in the report.

i.          Receive information on the incorporation of pedestrian and             cycling connectivity in the Stage 2 LRT Project, as outlined in the         report.

6.         Approve the inclusion of Station-Oriented Development Opportunities for Baseline Station, Cleary Station and Pinecrest Station in the Design, Build, Finance (DBf) procurement process for the Confederation Line East and West extensions, as described in this report; 

7.         Delegate the authority to the City Manager to accept and approve changes to the Stage 2 Light Rail Transit Project design, in accordance with the principles outlined in this report, with the concurrence of the Ward Councillor and the Mayor;

8.         Delegate the authority to the City Manager to address any unforeseen matters with respect to proceeding with the procurement and next steps towards implementation of the Stage 2 Light Rail and related projects on the understanding that any actions will be consistent with Council direction on this matter, within the relevant project budgets, undertaken with the concurrence of the Mayor and any affected Ward Councillor, and reported back to Council either through the Finance and Economic Development or as part of the report recommending the contract award, as appropriate.

CORPORATE SERVICES DEPARTMENT

FINANCIAL SERVICES

2.

LONG RANGE FINANCIAL PLAN TRANSIT

ACS2017-CSD-FIN-0002

CITY WIDE

That the Finance and Economic Development Committee recommend Council receive this report for information.

OFFICE OF THE CITY CLERK AND SOLICITOR

FRENCH LANGUAGE SERVICES ADVISORY COMMITTEE

3.

SUPPORTING THE GROWTH OF FRANCOPHONE AND FRANCOPHILE BUSINESSES IN OTTAWA

ACS2016-CCS-FLA-0002

CITY WIDE

That the French Language Services Advisory Committee recommend that the Finance and Economic Development Committee receive this report for information.

LEGISLATIVE SERVICES

4.

STATUS UPDATE – FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE INQUIRIES AND MOTIONS – FOR THE PERIOD ENDING 31 JANUARY 2017

ACS2017-CCS-FED-0001

CITY WIDE

That the Finance and Economic Development Committee receive this report for information.

5.

CITY REPRESENTATION AND DELEGATE ATTENDANCE AT THE FEDERATION OF CANADIAN MUNICIPALITIES, ASSOCIATION OF MUNICIPALITIES OF ONTARIO, ASSOCIATION OF FRANCOPHONE MUNICIPALITIES OF ONTARIO AND CANADIAN CAPITAL CITIES ORGANIZATION ANNUAL CONFERENCES, AND AT THE ONTARIO LOTTERY AND GAMING HOST MUNICIPALITY MAYORS’ MEETINGS

ACS2017-CCS-GEN-0002

CITY WIDE

That Finance and Economic Development Committee approve the following:

1.         That, as the Federation of Canadian Municipalities (FCM) Annual Conference and Trade Show is to be held in Ottawa from June 1-4, 2017, and there are no travel, accommodation or per diem expenses associated with this conference, any Member of Council wishing to attend shall notify the Clerk’s Office prior to April 14, 2017;

2.         That, as the Association of Municipalities of Ontario (AMO) Annual Conference is to be held in Ottawa from August 18-21, 2017, and there are no travel, accommodation or per diem expenses associated with this conference, any Member of Council wishing to attend shall notify the Clerk’s Office prior to March 31, 2017;

3.         That Councillor Cloutier attend the Association of Francophone Municipalities of Ontario (AFMO) Annual Conference, to be held September 19-21, 2017 in St-Isidore, Ontario, in his capacity as the City’s AFMO representative;

4.         That Councillor Monette attend the Canadian Capital Cities Organization (CCCO) Annual Conference, date and location to be confirmed, in his capacity as the City’s CCCO representative; and

5.         That Councillor Moffatt attend the Ontario Lottery and Gaming (OLG) Host Municipality Mayors’ Meetings, as required, for the remainder of the 2014-2018 Term of Council.

6.

COMPREHENSIVE LEGAL SERVICES REPORT FOR THE PERIOD JULY 1 TO DECEMBER 31, 2016

ACS2017-CCS-LEG-0001

CITY WIDE

That the Finance and Economic Development Committee and Council receive this report for information.

7.

APPOINTMENTS TO THE SPARKS STREET MALL AUTHORITY BOARD OF MANAGEMENT

ACS2017-CCS-FED-0005

SOMERSET (14)

That the Finance and Economic Development Committee recommend Council approve the following appointments to the Sparks Street Mall Authority Board of Management for the term expiring November 30, 2018:

•          Councillor Catherine McKenney

•          Court Curry, Manager, Right of Way, Heritage & Urban Design, City of Ottawa

•          Nathalie Laliberté, Director General, Parliamentary Precinct Branch, Public Services and Procurement Canada

•          Bill Leonard, Director, Real Estate Management, National Capital Commission

•          Tony Kano, Chair, Sparks Street Business Improvement Area

•          Michael Swan, Director of Leasing, Brookfield

PLANNING, INFRASTRUCTURE AND ECONOMIC DEVELOPMENT DEPARTMENT

8.

BROWNFIELD GRANT PROGRAM APPLICATION – 200, 230 AND 260 STEAMLINE STREET

ACS2017-PIE-PS-0008

ALTA VISTA (18)

That Finance and Economic Development Committee recommend Council:

1.         Approve the Brownfield Rehabilitation Grant application submitted by 1663321 Ontario Inc., owner of the property at 200, 230 and 260 Steamline Street, for a grant under the Brownfield Redevelopment Community Improvement Plan Program not to exceed a total of $4,516,053 for which the grant payment period will be phased over a maximum of 10 years per phase of development, subject to the establishment of, and in accordance with the terms and conditions of the Brownfield Redevelopment Grant Agreement;

2.         Delegate the authority to the General Manager, Planning, Infrastructure and Economic Development, to execute a Brownfields Redevelopment Grant Agreement with 1663321 Ontario Inc., establishing the terms and conditions governing the payment of the grant for the redevelopment of 200, 230 and 260 Steamline Street, to the satisfaction of the General Manager, Planning, Infrastructure and Economic Development Department, the City Clerk and Solicitor and the City Treasurer.

IN CAMERA ITEMS*

INFORMATION PREVIOUSLY DISTRIBUTED

A

ATTENDANCE AT THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO – ANNUAL GENERAL MEETING

ACS2017-CCS-FED-0004

CITY WIDE

B

CANADIAN CAPITAL CITIES ORGANIZATION

ACS0217-CCS-FED-0003

CITY WIDE

NOTICES OF MOTIONS (FOR CONSIDERATION AT A SUBSEQUENT MEETING)

INQUIRIES

OTHER BUSINESS

ADJOURNMENT

NEXT MEETING

Tuesday, 7 March 2017