Ottawa Public Library Board Meeting
Agenda 5
Champlain Room, 5:00 p.m.
110 Laurier Avenue West
Julie Tremblay, Library Board Assistant
613-580-2424 x32169
[email protected]
Board Members:
Chair: Tim Tierney
Vice-Chair: André Bergeron
Trustees: Steven Begg, Allan Higdon, Kathy Fisher, Catherine McKenney, Scott
Moffatt, Pamela Sweet, Marianne
Wilkinson
Simultaneous
interpretation in both official languages is available for any specific agenda
item by calling the committee information number at least 24 hours in advance
of the meeting.
Accessible formats and communication supports are available, upon request.
That the Ottawa Public Library Board approve the following recommended
changes to the CEO Delegation of Authority:
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a) Provide the CEO
with the approval authority for general competitive and non-competitive
contracts be set at <$500,000 for the CEO, and =$500,000 for the Board.
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b) Provide the CEO
with authority to exercise approved spending authority for all capital
projects up to the annual approved capital amount.
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c) Provide the CEO
with authority to approve, amend, extend, and execute agreements with
federal, provincial, and international governments and agencies.
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d) Amend Item #22
to read: Temporarily close or relocate branches in keeping with the branch
closure policy, temporarily modify bookmobile stops, or temporarily modify
kiosk services; and delete item #24.
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e) Grant the CEO
with authority to approve Cash or Near-Cash prizes valued at =$300.
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f) Change the
reporting frequency for the Report on Contract Expenditures from quarterly to
semi-annually and increase the minimum threshold for reporting to $25,000 in
accordance with the revised City of Ottawa Purchasing Bylaw.
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g) Modify the terms of the Policy Review period.
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That the Ottawa Public Library Board receive the annual report for
information.
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That the Ottawa Public Library Board receive the 2015 first quarter
financial reports.
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NEXT MEETING
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Tuesday, 9 June 2015
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*Notice
In Camera Items
are not subject to public discussion or audience. Any person has a right to
request an independent investigation of the propriety of dealing with matters
in a closed session. A form requesting such a review may be obtained, without
charge, from the Office of the Chief Executive Officer. Requests are kept
confidential pending any report by the Meetings Investigator and are conducted
without charge to the Requestor.
Note: 1. Please note that any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
2. Items listed under
Communications and Information Previously Distributed do not form part of the
regular Agenda and will not be discussed by the Committee unless added to the
Agenda pursuant to Section 21(3) of the Procedure By-law. (By-law, January 1, 2015).