Ottawa Public Library Board

Agenda

Meeting #:

15

Date:

Tuesday, September 10, 2024

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[e-mail]

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1.

Notices and meeting information for meeting participants and the public

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on: https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 14 - Tuesday, 11 June 2024

6.2

Confidential Minute 6 - Tuesday, 11 June 2024

7.

Communications

8.

Chair's Verbal Update

9.

Chief Librarian/Chief Executive Officer's Report

10.

Presentations

10.1

Presentation - Digital Content at OPL

11.

Reports

11.1

2023 Financial Statements

File Number: OPLB-2024-0910-11.1

Report Recommendation:

That the Ottawa Public Library Board receive the 2023 Financial Statements.

11.2

Second Quarter 2024 Financial Status Report

File Number: OPLB-2024-0910-11.2

Report Recommendation:

That the Ottawa Public Library Board receive the 2024 second quarter financial reports.

11.3

Ottawa Public Library Emergency Plan

File Number: OPLB-2024-0910-11.3

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

11.4

2024 Fund Development Update

File Number: OPLB-2024-0910-11.14

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

 

12.

Trustees' Items

12.1

2024 American Library Association Annual Conference and Exhibition - Trustee Catherine Kitts' Report

File Number: OPLB-2024-0910-12.1

Report Recommendation:

That the Ottawa Public Library Board receive this report for information.

13.

In Camera Items

13.1

Labour Relations Update - In Camera - Reporting Out Date: Not to be reported out

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out.

13.2

Chief Librarian and Chief Executive Officer (CEO) Mid-Year Review - Reporting Out Date: Not Reporting Out

That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to receive a confidential presentation on the Chief Librarian and CEO’s Mid-Year Review, which will not be reported out.

14.

Information Previously Distributed

14.1

Memo - Mobile Framework and Bookmobile Services Update

14.2

Memo - Hybrid Meetings Debrief

14.3

Memo - Administrative Updates to the Management and Professional Exempt Terms and Conditions of Employment

15.

Notices of Motions (For Consideration at Subsequent Meeting)

16.

Inquiries

17.

Other Business

18.

Adjournment

19.

Next Meeting

Tuesday, October 8, 2024