Finance and Economic Development
Committee
Minutes 24
Friday, 24 February 2017
9:30 a.m.
Andrew S. Haydon Hall, 110 Laurier Avenue West
Notes: 1. Underlining indicates a new or amended
recommendation approved by Committee.
2. Except where otherwise indicated, reports requiring Council
consideration will be presented to Council on 8 March 2017 in Finance and Economic Development
Committee Report 21.
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Present:
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Chair: Mayor
Watson
Vice-Chair: Councillor E. El-Chantiry
Councillors: S. Blais, D. Chernushenko, D. Deans, K. Egli, A. Hubley,
S. Moffatt, B. Monette, M. Taylor
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Absent:
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Councillor
J. Harder
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No declarations
of interest were filed.
CONFIRMED
1.
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ACS2017-TSD-OTP-0001
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CITY WIDE
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REPORT
RECOMMENDATIONS
That the
Finance and Economic Development Committee recommend Council approve the
implementation of the Stage 2 Light Rail Transit Project and related projects
as outlined in this report and as follows:
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1. Approve
that the following be incorporated into the procurement process
for the Stage 2 Light Rail Transit Project:
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a. The alignment changes and other refinements
to the functional design for the Stage 2 Light Rail Transit Project, as
described in this report, and as follows:
i. The Confederation Line West Extension, as follows:
1. Alignment Improvement at Richmond Road;
2. Alignment Improvement and Station Shift at Lincoln
Fields;
3. Pinecrest Creek Re-alignment at Iris Station;
4. Bayshore Station Shift;
5. Goldenrod Bridge Connection.
ii. The Trillium Line South Extension, as follows:
1. Airport Station Shift;
2. Relocated Walkley Yard
Maintenance and Storage Facility;
3. Leitrim Road Overpass Shift.
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b. The Trim Extension and the Airport Rail
Link, as described in this report and conditional on full funding from the
federal and provincial governments and achieving a Memorandum of
Understanding with the Ottawa MacDonald-Cartier International Airport
Authority;
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c. The Moodie Extension and Maintenance and
Storage Facility, as described in this report;
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d. The recommended projects for ‘bundling’ into
the Stage 2 Light Rail Transit Project procurement process, as described in
this report, and as follows:
i. The planned City works
listed in Appendix 3;
ii. The Ministry of
Transportation of Ontario’s Highway 417 (Maitland Ave. to Highway 416) Expansion
Project, on the understanding the project will be fully funded by the
provincial and federal governments and conditional on an Interface Agreement;
iii. The Highway 174 (between
Montreal Road and Jeanne d’Arc Blvd.) Project to explore advancing the ultimate
Highway 174 configuration, as described in this report and subject to the
identification of a funding source;
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e. The following actions related to the
projects being included in the Stage 2 Light Rail Transit Project Procurement
process:
i. Direct staff to initiate
an Environmental Assessment (EA) addendum to the West Transitway Extension
Environmental Assessment Study (Bayshore Station to Moodie Drive) to advance
the conversion from bus rapid transit to light rail transit, as described in
this report, and file the addendum with the Ministry of the Environment and
Climate Change in accordance with Ontario EA Regulation 231/08 for transit
projects;
ii. Direct staff to initiate
an Environmental Assessment (EA) addendum to the Confederation Line West Extension
Environmental Assessment Study (if required) to expand the Bayshore Station
bus facility, as described in this report, and file the addendum with the
Ministry of the Environment and Climate Change in accordance with Ontario EA
Regulation 231/08 for transit projects;
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2. Approve the updated Stage 2, Ottawa LRT
Business Case, attached as Appendix 4;
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3. Approve the procurement model and process
for the Stage 2 Light Rail Transit Project, as described in this report,
including as follows:
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a. Delegate the authority to the City Manager
to execute the Memorandum of Understanding (MOU) between the City of Ottawa
and the Rideau Transit Group, as described in this report; and
i. Approve the $492 million
budget and funding sources for the Memorandum of Understanding (MOU) with the
Rideau Transit Group, as outlined in this report and conditional on these
costs being eligible for federal and provincial funding; and
ii. Delegate the authority to
the General Manager, Transportation Services, to proceed with the MOU
variations of the Rideau Transit Group’s work, and to negotiate, finalize and
execute an agreement with the long-term lenders, if required, as described in
this report.
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b. Direct staff to proceed with the Design, Build, Finance
(DBf) procurement process for the Confederation Line East and West extensions
and related projects, as described in this report;
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c. Direct staff to proceed with the Design,
Build, Finance, Maintain (DBFM) procurement process for the Trillium Line
extension and related projects, as described in this report;
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d. Receive the information on the Project
Schedule, as outlined in this report.
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e. Delegate authority to the City Manager to
negotiate, finalize and execute an agreement with Infrastructure Ontario, if
required, as outlined in this report.
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4. Approve the following related issues and
actions for the implementation of the Stage 2 Light Rail Transit Project and
related projects, as outlined in this report:
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a. Receive the information on the cost
estimates for the Stage 2 Light Rail Transit and related projects and the
update on the federal and provincial partnership funding;
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b. Receive the information on the short-listed
options for addressing traffic and mobility during construction as described
in this report; and
i. Approve the advanced
purchase of 34 lifecycle replacement buses in 2017 and the associated $28
million budget, to be funded as described in this report;
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c. Approve the following actions with respect
to land assembly and property acquisition for the Stage 2 Light Rail Transit
Project and related projects, as described in this report and as follows:
i. Direct Corporate Real
Estate Office staff to proceed with the acquisition of the property interests
required to facilitate the construction, use and maintenance of the Stage 2
Light Rail Transit Project and related works, as described in this report;
ii. Delegate the authority to
the General Manager, Corporate Services and City Treasurer to place any
by-laws required pursuant to the Expropriations Act for the purposes
of authorizing the making of applications for approval to expropriate
property and authorizing the expropriation of property rights, on a Council
Agenda, if necessary to facilitate the construction, use and maintenance of
the Stage 2 Light Rail Transit Project and related works, with the
concurrence of the Mayor and the Ward Councillor, and as described in this
report;
iii. In addition to the
authority contained in Delegated Authority By-law No. 2016-369,
delegate the authority to the General Manager, Corporate Services and City
Treasurer to approve any real estate transaction involving the acquisition of
any interest in, or right to use, real property for the purposes of the Stage
2 Light Rail Transit Project and related works, including any offer of
compensation payable under the Expropriations Act, and execute
documentation as required and any amendments thereto, regardless of the total
value of the transaction, provided it is accordance with the requirements of
the Real Property Acquisition Policy, is within the project budget for the
Stage 2 Light Rail Transit Project and has the concurrence of the Mayor and
the Councillor whose ward includes the relevant property;
iv. Direct staff to report the
details of the real estate transactions related to the Stage 2 Light Rail
Transit Project and approved under delegated authority, including
expropriations, to the Finance and Economic Development Committee and City
Council after all property interests required for the Stage 2 Light Rail
Transit Project and required works have been acquired by the City and all
claims for compensation have been settled; and
v. Delegate the authority to
the Director, Corporate Real Estate Office to enter into agreements with the
Ministry of Transportation of Ontario (MTO) providing for the use of
City-owned property by the Ministry of Transportation for nominal
consideration for the purposes of widening and other Highway 417 works
between Preston Street and Maitland Avenue in exchange for the use of
property owned by the Ministry of Transportation by the City for nominal
consideration for the purposes of the Stage 2 Light Rail Transit Project and
related projects, as described in this report.
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d. Delegate the authority to the Ottawa Light
Rail Transit Executive Steering Committee to confirm and recommend to Council
the preferred proponent(s) at the close of the Request for Proposals and to,
at the discretion of the City Manager, be the decision-making and escalation
authority with respect to contract and construction matters; and
i. Delegate the authority to
the City Manager to add or remove members of the Ottawa Light Rail Transit
Executive Steering Committee as required;
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e. Receive the information on the
Communications and Stakeholder Relations approach.
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5. Approve the following with respect to
relevant partner agreements for the Stage 2 Light Rail Transit Project and
related projects:
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a. Delegate the authority to the City Manager
to negotiate and finalize the Contribution Agreements with the federal and
provincial governments for the Stage 2 Light Rail Transit Project and related
projects, as described in this report, and including full funding for the
Trim Extension and Airport Rail Link and delegate the authority to the Mayor
to execute the final Contribution Agreements;
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b. Delegate the authority to the City Manager
to negotiate, finalize and execute documents required to implement the terms
of the Agreement in Principle between the City and the National Capital
Commission dated May 10th, 2016, as outlined in this report, including the
Property Term Sheet, together with any required amendments to the terms of
the Agreement in Principle reasonably required to permit the completion of
the matters described in the Agreement in Principle;
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c. Delegate the authority to the City Manager
to negotiate, finalize and execute the Memorandum of Understanding with the
Ottawa Macdonald-Cartier International Airport Authority with respect to the
Airport Rail Link, based on the principles outlined in this report;
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d. Delegate the authority to the City Manager
to negotiate, finalize and execute the Interface Agreement with the Ministry
of Transportation of Ontario’s, with respect to bundling the Highway 417
(Maitland Ave. to Highway 416) Expansion Project, as outlined in this report;
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e. Delegate the authority to the City Manager
to negotiate, finalize and execute the Agreement in Principle with Public
Service and Procurement Canada with respect the construction of a Goldenrod
Bridge, as outlined in this report;
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f. Receive the information with respect to
the Indigenous Community Engagement Strategy for the Stage 2 Light Rail
Transit Project, as outlined in this report;
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g. Receive information on the provision and
location of public washrooms for the Stage 2 LRT Project, as outlined in the report;
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h. Receive the information with respect to the
Public Art Program for the Stage 2 LRT Project, as outlined in the report.
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i. Receive information on the incorporation
of pedestrian and cycling connectivity in the Stage 2 LRT
Project, as outlined in the report.
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6. Approve the inclusion of Station-Oriented
Development Opportunities for Baseline Station, Cleary Station and Pinecrest
Station in the Design, Build, Finance (DBf) procurement process for the
Confederation Line East and West extensions, as described in this report;
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7. Delegate the authority to the City Manager
to accept and approve changes to the Stage 2 Light Rail Transit Project
design, in accordance with the principles outlined in this report, with the
concurrence of the Ward Councillor and the Mayor;
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8. Delegate the authority to the City Manager
to address any unforeseen matters with respect to proceeding with the
procurement and next steps towards implementation of the Stage 2 Light Rail
and related projects on the understanding that any actions will be consistent
with Council direction on this matter, within the relevant project budgets,
undertaken with the concurrence of the Mayor and any affected Ward
Councillor, and reported back to Council either through the Finance and Economic
Development or as part of the report recommending the contract award, as
appropriate.
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Mayor Watson thanked
the Chairs of Transportation Committee and the Ottawa Transit Commission for
their involvement in meetings on this project as well as to staff who worked
committed so much time and effort on the LRT Phase 2 project.
John Manconi,
General Manager of Transportation Services introduced Chris Swail, Director,
O-Train Planning, Geoff Gilbert, Norton Rose Fulbright and Will McDonald, Chief
Procurement Officer. He also introduced other members of the team who were in
attendance to respond to questions:
- Pat
Scrimgeour, Director, Transit Customer Systems and Planning;
- Vivi Chi, Manager, Transportation Planning and Engineering;
- Charles Wheeler, Deputy Program Manager – Ottawa Light Rail Transit Owners Engineer
(Stage 2 LRT Program);
- Peter Schwartzentruber, Deputy Project Manager, O-Train Planning;
- Jocelyne Bégin, Manager, Business and Technical Support Services;
- Isabelle Jasmin, Deputy City Treasurer, Corporate Finance; and
- Rick O’Connor, City Clerk and Solicitor
In addition to
members of the Finance and Economic Development Committee, the following
councillors were in attendance for this portion of the meeting:
Councillors R.
Brockington, R. Chiarelli, J. Cloutier, M. Fleury, J. Leiper, C. McKenney,
J. Mitic, T. Nussbaum, S. Qadri, T. Tierney and M. Wilkinson.
Mr. Swail
provided a detailed PowerPoint presentation, which was divided in three
sections: Expanding Stage 2 LRT; Procuring Stage 2 LRT; and Implementing Stage
2 LRT.
After the
presentation, the Committee then heard from the following public delegations:
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Mark Laroche, President and Chief Executive Officer, Ottawa
International Airport Authority, spoke of the importance of the LRT to the
airport, how economically beneficial it will be to the travellers as well as to
the development.
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*Jenna Sudds, President and Executive Director, Kanata North
Business Association spoke in support of the project and congratulated Members
of Council. She also noted the importance of LRT to west Ottawa, specifically
Kanata and beyond.
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*Ian Faris, President and Chief Executive Officer, Ottawa Chamber
of Commerce also spoke of the economical opportunities that LRT will bring to
the city.
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*Mark Nisbett, Chair, West Ottawa Board of Trade noted that the
LRT is a key component to optimizing growth and encouraged Committee to extend
it to Kanata sooner rather than later.
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*David Gourlay, President, Ottawa Champions Baseball Club
supports LRT Stage 2 as it will significantly improve access to the stadium.
He welcomed the concept of an airport link along the Trillium Line as it will
reduce congestion on the roads.
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Cheryl Jensen, President and Egor Evseev, Present of the Student
Association, Algonquin College support the LRT, highlighting the safety and
accessibility components for students.
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*Steve Goodwin, Director, Skilled Trades Institute, Cité
Collégiale is in support of the LRT Phase 2 project both east and west as it
will help the economy and congestion.
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*Anna Bevilacqua, President, Queensway Terrace North Community
Association, Wayne Shimoon and Syed Hasan, area residents spoke as
representatives of homeowners who will be directly impacted by the extension of
the LRT, noting concerns such as the route through the Connaught corridor and
the lack of consultation.
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*Dale Harley, Executive Director, National Capital Heavy
Construction Association looks forward to working with the City of the LRT
Stage 2 project as it will create jobs and support economic growth as well as
improve the movement of people and goods.
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J.P. Unger, resident voiced his concerns that proper checks and
balances are not being met for the safety of the public, noting the sinkhole on
Rideau Street and the financial aspects of the project.
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*David Jeanes, Transport Action noted that he is very supportive
of the expansion of light rail, however pointed out his opposition of closing
the Trillium Line for at 16-month period. He spoke of concerns about
delegating so much responsibility to few municipal employees and suggested that
it may beneficial that a Committee be created to oversee the project.
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Richard Hayter, Director, Community Relations, Building
Construction Trades Council congratulated the City of the LRT progress and
success to date and explained the economical benefits it has brought to the
City to the labour market, service providers and contractors.
·
Fahd Alhattab, President and Chief Executive Officer, Carleton
University Students Association represents over 24,000 students and advised
that transportation is the single most important topic that is discussed.
Students depend on the O’Train and the systems the city puts in place to allow
students to access school, housing and employment.
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*Trevor Haché, supports the plan but noted three concerns:
Highway widening; OC Transpo fare increases and pedestrian and cycling
connectivity.
Committee
received correspondence from the following individuals:
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*Mr. Rick Nelson, Past president of Crystal Beach/Lakeview Community
Association dated February 23, 2017;
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*Mr. John Verbaas, resident dated February 22, 2017.
[ * Individuals / groups marked with an asterisk above either
provided comments in writing or by e-mail; all submissions are held on file
with the City Clerk. ]
Having concluded the public delegations portion of the meeting, Committee
recessed for 30 minutes from 12:15 to 12:45 p.m.
Subsequent to
resuming the meeting, the following two motions were presented:
MOTION No. 24/1
Moved by Councillor K. Egli (on behalf of Councillor J.
Harder)
WHEREAS Council’s
next review and update of the Official Plan (OP), Transportation Master Plan
(TMP) and Infrastructure Master Plan (IMP) will extend the City’s planning
horizon beyond 2031; and
WHEREAS the
affordability model established within the current LRFP for Transit, which
addresses priority projects for each phase of the 2013 TMP, will be updated as
a matter of course in coordination with the next TMP update; and
WHEREAS there
is no light rail transit connection for Barrhaven planned within the affordable
envelope to 2031; and
WHEREAS the
most recent census has demonstrated that Barrhaven is the fastest growing area
of the city; and
WHEREAS it is
Official Plan policy to connect major residential areas with major employment,
education and retail hubs and to ensure that the City’s investment in transit
reflects the service needs of the community as a whole; and
WHEREAS
recent federal and provincial budgets have significantly increased the
availability of transit infrastructure funding subsequent to the 2013 TMP analysis;
and
WHEREAS the
TMP update will align with the next Official Plan review which will
address growth patterns for employment and residential growth across the City,
including Barrhaven;
WHEREAS the
2013 TMP already identifies the conversion of Southwest Transitway from bus
rapid transit (BRT) to light rail transit (LRT) to connect Barrhaven to the
Confederation Line as part of its Ultimate Network;
THEREFORE BE
IT RESOLVED that staff be directed to fully assess the feasibility and relative
priority of converting the Southwest Transitway from bus rapid transit (BRT) to
light rail transit (LRT) to connect Barrhaven to the Confederation Line at the
earliest opportunity, including options for implementation staging (such as
interim BRT improvements) and the identification of other rapid transit
supportive facilities to serve Barrhaven residents (such as park and ride
lots), while respecting the affordability model established within the
Long-Range Financial Plan for Transit, and that this work inform the next
Transportation Master Plan update and include a review of projects currently
within the Affordable Rapid Transit and Transit Priority Network.
MOTION No. 24/2
Moved by Mayor J. Watson (on behalf of Councillor S. Qadri)
WHEREAS Ottawa’s Light Rail Transit Project has
established a proven dedication and commitment to providing affordable,
efficient, and accessible transit services for residents living across the City
of Ottawa network;
AND WHEREAS
the Finance and Economic Development Committee have expanded the Stage 2 Light
Rail Transit Project Council Recommendations to include an extension West to
Moodie Drive in order to accommodate the rapidly growing transit demands of
Ottawa’s western communities;
AND WHEREAS residents from Ottawa’s Stittsville and
Kanata communities have expressed a clear interest in improved transit delivery
and the most efficient Park and Rides to connect to LRT that service these
communities are regularly brought to maximum capacity;
AND WHEREAS these are rapidly growing suburban
communities which require convenient and effective transit options to ensure
that the benefits and environmental sustainability of LRT can be granted to a
larger percentage of Ottawa’s population;
AND WHEREAS the end of the Moodie extension would be
an optimal location for a Park and Ride as it is in this area that traffic
congestion is heightened in the A.M. rush hour and would provide commuters with
the opportunity to utilize transit as an alternative while alleviating traffic
congestion on Ottawa’s Highway 417;
THEREFORE BE IT RESOLVED that staff be directed to
explore opportunities for a Park and Ride to be located at the Moodie Station
with consultation among all the large landowners in the immediate vicinity
including leasing opportunities with the National Capital Commission;
THEREFORE BE IT FURTHER RESOLVED that staff report
back to FEDCO by the end of 2017.
Committee
members as well as other members of Council proceeded to pose questions to
presenting staff in regards to, but not limited to, the financial aspects of
the project, the 16-month shutdown of the Trillium Line, the challenges of the
western LRT and the link to the airport.
After
discussion, the Committee TABLED and REFERRED Motions No 24/1 and No
24/2 to the Council meeting of 8 March 2017 and CARRIED the report with
Councillor Deans dissenting on Recommendations 1(d)(iii), 4(c)(iv), and
4(d)(i). The report recommendations CARRIED on a division of 10 YEAS and 0
NAYS, as follows:
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YEAS (10):
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Councillors S.
Blais, D. Chernushenko, D. Deans (with dissents on specific recommendations
noted above), K. Egli, A. Hubley, S. Moffatt, B. Monette, M. Taylor, E.
El-Chantiry,
Mayor Jim Watson
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NAYS (0):
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Councillors
(None)
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DIRECTIONS TO
STAFF:
1) That
departmental staff correct the Report as follows:
- Appendix 8 –
Page 3: Both sides of Cholette Crescent will have a noise barrier.
- Appendix 8 -
Page 5: Amend illustration to show that the noise barrier be built behind
all the houses on Elderberry Terrace.
2) That
departmental staff investigate the installation of a washroom at Place
d’Orléans Station and report back at the appropriate time.
2.
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ACS2017-CSD-FIN-0002
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CITY WIDE
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REPORT RECOMMENDATION
That the Finance and Economic
Development Committee recommend Council receive this report for information.
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Isabelle Jasmin,
Deputy City Treasurer, Corporate Finance spoke to a PowerPoint presentation,
detailing the comprehensive assessment of affordability based on a forecast of
all transit-related revenues, operating costs and capital expenditures from
2017 to 2048.
Ms. Jasmin,
along with John Manconi, General Manager of Transportation Services and Chris
Swail, Director of O’Train Planning responded to questions from the Committee.
The Committee RECEIVED
this item for information.
3.
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ACS2016-CCS-FLA-0002
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CITY WIDE
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REPORT RECOMMENDATION
That the French Language Services Advisory
Committee recommend that the Finance and Economic Development Committee
receive this report for information.
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Jean Léger,
Director of “Le Regroupement des gens d’affaires de la capital nationale” (RGA),
Yves Ducharme, President and Mario Malouin, Counsel member spoke in support of
the report, noting that RGA is pleased that it will collaborate with the City
in moving onto next steps in terms of developing francophone business
development.
Mayor Watson
thanked Mr. Léger and Committee RECEIVED this item for information.
4.
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ACS2017-CCS-FED-0001
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CITY WIDE
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REPORT RECOMMENDATION
That the Finance and Economic
Development Committee receive this report for information.
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RECEIVED
5.
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ACS2017-CCS-GEN-0002
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CITY WIDE
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REPORT RECOMMENDATIONS
That Finance and Economic Development Committee approve the
following:
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1. That, as the Federation of Canadian
Municipalities (FCM) Annual Conference and Trade Show is to be held in Ottawa
from June 1-4, 2017, and there are no travel, accommodation or per diem
expenses associated with this conference, any Member of Council wishing to
attend shall notify the Clerk’s Office prior to April 14, 2017;
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2. That, as the Association of Municipalities
of Ontario (AMO) Annual Conference is to be held in Ottawa from August 18-21,
2017, and there are no travel, accommodation or per diem expenses associated
with this conference, any Member of Council wishing to attend shall notify
the Clerk’s Office prior to March 31, 2017;
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3. That Councillor Cloutier attend the
Association of Francophone Municipalities of Ontario (AFMO) Annual
Conference, to be held September 19-21, 2017 in St-Isidore, Ontario, in his
capacity as the City’s AFMO representative;
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4. That Councillor Monette attend the Canadian
Capital Cities Organization (CCCO) Annual Conference, date and location to be
confirmed, in his capacity as the City’s CCCO representative; and
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5. That Councillor Moffatt attend the Ontario
Lottery and Gaming (OLG) Host Municipality Mayors’ Meetings, as required, for
the remainder of the 2014-2018 Term of Council.
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6.
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ACS2017-CCS-LEG-0001
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CITY WIDE
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REPORT RECOMMENDATION
That the Finance and Economic
Development Committee and Council receive this report for information.
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RECEIVED
7.
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ACS2017-CCS-FED-0005
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SOMERSET (14)
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REPORT RECOMMENDATIONS
That the Finance and Economic Development Committee recommend
Council approve the following appointments to the Sparks Street Business
Improvement Area Board and to the Sparks Street Mall Authority Board of
Management for the term expiring November 30, 2018:
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• Councillor Catherine McKenney
• Court Curry, Manager, Right of Way, Heritage &
Urban Design, City of Ottawa
• Nathalie Laliberté, Director General, Parliamentary
Precinct Branch, Public Services and Procurement
Canada
• Bill Leonard, Director, Real Estate Management,
National Capital Commission
• Tony Kano, Chair, Sparks Street Business Improvement
Area
• Michael Swan, Director of Leasing, Brookfield
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CARRIED
8.
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ACS2017-PIE-PS-0008
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ALTA VISTA (18)
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REPORT RECOMMENDATIONS
That Finance
and Economic Development Committee recommend Council:
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1. Approve the Brownfield Rehabilitation Grant
application submitted by 1663321 Ontario Inc., owner of the property at 200, 230
and 260 Steamline Street, for a grant under the Brownfield Redevelopment
Community Improvement Plan Program not to exceed a total of $4,516,053 for
which the grant payment period will be phased over a maximum of 10 years per
phase of development, subject to the establishment of, and in accordance with
the terms and conditions of the Brownfield Redevelopment Grant Agreement;
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2. Delegate the authority to the General
Manager, Planning, Infrastructure and Economic Development, to execute a
Brownfields Redevelopment Grant Agreement with 1663321 Ontario Inc.,
establishing the terms and conditions governing the payment of the grant for
the redevelopment of 200, 230 and 260 Steamline Street, to the satisfaction
of the General Manager, Planning, Infrastructure and Economic Development
Department, the City Clerk and Solicitor and the City Treasurer.
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CARRIED
A
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ACS2017-CCS-FED-0004
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CITY WIDE
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B
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ACS0217-CCS-FED-0003
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CITY WIDE
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The meeting
adjourned at 2:30 p.m.
_____________________________ _____________________________
Committee Coordinator Chair