Finance and Corporate Services Committee

Minutes

Meeting #:

02

Date:

Tuesday, March 07, 2023

Time:

9:30 A.m. - 2:30 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Present:

• Chair: Mayor Mark Sutcliffe, 
• Vice-Chair: Councillor Catherine Kitts, 
• Councillor Riley Brockington, 
• Councillor Cathy Curry, 
• Councillor George Darouze, 
• Councillor Laura Dudas, 
• Councillor Glen Gower, 
• Councillor Rawlson King, 
• Councillor Jeff Leiper, 
• Councillor Matt Luloff, 
• and Councillor Shawn Menard 

Absent:

• Councillor Tim Tierney 

---

1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 22 March 2023 in Finance and Corporate Services Committee Report 2.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on Monday, 6 March 2023, and the deadline to register to speak by email is 8:30 am on Tuesday, 7 March 2023.

2.

Declarations of Interest

No Declarations of Interest were filed.

3.

Confirmation of Minutes

3.1

FCSC Minutes 1 - 7 February 2023

• Carried

4.

Office of the City Clerk

4.1

Status Update – Finance and Corporate Services Committee Inquiries and Motions for the period ending February 24, 2023

ACS2023-OCC-CCS-0031 - Citywide

• Report recommendation

  That the Finance and Corporate Services Committee receive this report for information.

  Received

4.2

City representation and delegate attendance at the Federation of Canadian Municipalities and the Association of Municipalities of Ontario Annual Conferences

ACS2023-OCC-CCS-0026 - Citywide

On the outset Committee considered the following motion:

• Report recommendations

  That the Finance and Corporate Services Committee approve the following:

  1. That Councillors Jessica Bradley, Sean Devine, Wilson Lo, Shawn Menard, and Ariel Troster attend the Federation of Canadian Municipalities (FCM) Annual Conference and Trade Show, to be held May 25 to May 28, 2023, in Toronto, Ontario, in addition to the Mayor and Councillor Tierney, who was previously appointed by Council to serve as the City’s FCM representative; 
  2. That Councillor Wilson Lo attend the Association of Municipalities of Ontario (AMO) Annual Conference to be held August 20 to August 23, 2023, in London, Ontario, in addition to the Mayor and Councillor Brockington, who was previously appointed by Council to serve as the City’s AMO representative;
  Carried as amended
• Amendment:
  Motion No. FCSC FCSC 2023-02-01
  Moved by C. Kitts

  WHEREAS the Participation in Municipal Organizations and Miscellaneous Internal Issues report (ACS2008-CMR-CCM-0040) of 2008 requires that a comprehensive report be prepared early in each calendar year to identify the primary municipal conferences and the recommended Council delegates for each; and

  WHEREAS the Finance and Corporate Services Committee has the authority to approve travel and attendance at the Federation of Canadian Municipalities (FCM) Annual Conference and Trade Show and the Association of Municipalities of Ontario (AMO) Annual Conference; and

  WHEREAS all Members of Council were recently canvassed for their interest in representing the City of Ottawa at the FCM Annual Conference and Trade Show and the AMO Annual Conference; and

  WHEREAS the Office of the City Clerk solicited interest for up to five (5) Members to attend the FCM Annual Conference and Trade Show, in addition to Mayor Sutcliffe and Councillor Tierney as the City’s FCM representative; and

  WHEREAS Councillor Theresa Kavanagh has indicated interest in attending the FCM Annual Conference and Trade Show in addition to Mayor Sutcliffe,
  Councillor Tierney as the City’s FCM representative, and the five (5) Members identified in this report; and

  WHEREAS the Office of the City Clerk also solicited interest for up to five (5) Members to attend the AMO Annual Conference, in addition to Mayor Sutcliffe and Councillor Brockington as the City’s AMO representative, but only one Member indicated their interest in attending as described in this report; and

  WHEREAS the addition of Councillor Kavanagh as a sixth delegate to the FCM Annual Conference and Trade Show can be accommodated within the existing budget envelop given the lower number of delegates to the AMO Annual Conference; and

  WHEREAS Councillor Catherine Kitts has indicated interest in attending the AMO Annual Conference, as the second delegate to the AMO Annual Conference, which also be accommodated within the existing budget envelop; and

  THEREFORE BE IT RESOLVED THAT Councillor Kavanagh be approved as a delegate to the FCM Annual Conference and Trade Show and Councillor Kitts be approved as a delegate to the AMO Annual Conference.

  Carried

5.

Planning, Real Estate and Economic Development Department

5.1

2021 Business Improvement Area and Sparks Street Mall Authority – Annual Reports and Audited Financial Statements

ACS2023-PRE-EDP-0001 - Citywide

• Report recommendation

  That the Finance and Corporate Services Committee recommend Council receive the 2021 Business Improvement Area and Sparks Street Mall Authority Annual Reports and Audited Financial Statements. 

  Received

5.2

Declaration of Surplus Land - 2060 Lanthier Drive and Transfer to Ottawa Community Lands Development Corporation

ACS2023-PRE-CRO-0001 - Orléans South-Navan (19) 

• Report recommendations

  That the Finance and Corporate Services Committee:

  1. Declare a portion of 2060 Lanthier Drive, being Part of PIN 14563-0641, containing an area of approximately 2.23 hectares (5.51 acres) and shown as Parcel 1 on Document 1 attached as surplus to City requirements.
  2. Recommend City Council authorize the transfer of 2060 Lanthier Drive, subject to existing easements and any easements that may be required, to Ottawa Community Lands Development Corporation (OCLDC) for disposal.
• Amendment:
  Motion No. FCSC FCSC 2023-02-02
  Moved by C. Kitts

  WHEREAS the Staff Report entitled, “Declaration of Surplus Land - 2060 Lanthier Drive and Transfer to Ottawa Community Lands Development Corporation” (“OCLDC”) requests Finance and Corporate Services Committee (FCSC) declare 2060 Lanthier as surplus to City needs; and

  WHEREAS staff is requesting that that the property be transferred to the OCLDC for sale; and

  WHEREAS a request was received on Monday, March 6, 2023, by Fire Services to use the property; and

  WHEREAS staff is requesting this report be deferred to allow for further review and consultation with the Fire Services on this site;

  THEREFORE, BE IT RESOLVED that this report be deferred until additional consultations are completed with Fire Services

  Carried

5.3

Brownfield Grant Application – 2 Montreal Road and 3 Selkirk Street

ACS2023-PRE-PS-0028 - Rideau-Vanier (12) 

Don Herweyer, General Manager, Planning, Real Estate and Economic Development, Derrick Moodie, Director, Planning Services, Planning, Real Estate and Economic Development and Stream Shen, Coordinator, Front Ending Agreements and Brownfields Programs, Planning, Real Estate and Economic Development provided a PowerPoint presentation, a copy of which is held on file with the Office of the City Clerk. 

The applicant Ms. Emily Roukhkian, Main+Main, responded to questions from Committee. 

After discussion and questions on the Brownfield grant program, the Mayor called for a vote on this item.

• Report recommendations

  That Finance and Corporate Services Committee recommend Council:

  1. Approve the Brownfield Redevelopment Grant application submitted by Riverain Developments Inc. and 2799338 Ontario Inc. (common name Main and Main), owner of the property at 2 Montreal Road and 3 Selkirk Street, for Rehabilitation Grant under the Brownfield Redevelopment Community Improvement Plan (2015), not to exceed a total of $3,648,235 for which the grant payment period will be phased over a maximum of ten years of development, subject to the establishment of, and in accordance with, the terms and conditions of the Brownfield Redevelopment Grant Agreement; the maximum deferral of Development Charges of $3,101,000 under the Development Charge Deferral Program; and the estimated contribution of $817,141 towards the Municipal Leadership Strategy fund; 
  2. Delegate the authority to the General Manager, Planning, Real Estate and Economic Development, to execute a Brownfield Redevelopment Grant Agreement with Riverain Developments Inc. and 2799338 Ontario Inc., establishing the terms and conditions governing the payment of the grant for the redevelopment of 2 Montreal Road and 3 Selkirk Street, to the satisfaction of the General Manager, Planning, Real Estate and Economic Development Department, the City Solicitor and the Chief Financial Officer.

  For (9)	M. Luloff, L. Dudas, G. Gower, R. King, J. Leiper, R. Brockington, C. Kitts, G. Darouze, and C. Curry
  Against (2)	S. Menard, and M. Sutcliffe

  Carried (9 to 2)

6.

In Camera Items

There were no in camera items.

7.

Notices of Motions (For Consideration at Subsequent Meeting)

There were no Notices of Motion.

8.

Inquiries

There were no Inquiries.

9.

Other Business

There was no other business.

10.

Adjournment

Next Meeting

Tuesday, 4 April 2023

The meeting adjourned at 10:02 am.