Ottawa Police Services Board

Minutes

Meeting #:

Date:

Monday, November 27, 2023

Time:

4:00 P.m. - 5:00 P.m.

Location:

Electronic Participation

Present:

Chair: Gail Beck,
Mayor Mark Sutcliffe,
Councillor Cathy Curry,
Councillor Marty Carr,
Michael Doucet,
Vice Chair: Salim Fakirani,
and Peter Henschel

1.
Notices and meeting information for participants and members of the public

1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf

2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdf

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

2.
Confirmation of Agenda

That the Ottawa Police Services Board confirm the agenda of the 27 November 2023 meeting.
Carried

3.
Confirmation of Minutes

3.1
Minutes #90 of 23 October 2023

1.Draft Minutes 90 - OPSB Oct23_2023 .pdf

That the Ottawa Police Services Board confirm Minutes #90 of the 23 October 2023 meeting.
Carried

3.2
Minutes #92 of 08 November 2023

1.Draft Minutes 92 - special meeting OPSB Nov08_2023(1).pdf

That the Ottawa Police Services Board confirm Minutes #92 of the 08 November 2023 special meeting.
Carried

4.
Committee Meetings: Reports from Committee Chairs & Minutes

4.1
Finance and Audit Committee - Draft Minutes #23 of 17 November, 2023

1.Draft Minutes 23 - Police Services Board Finance and Audit Committee Nov 17, 2023.pdf

That the Ottawa Police Services Board receive this item for information.
Received

5.
Declarations of Interest

No Declarations of Interest were filed.

6.
Public Delegations

The final public delegate list will be recorded as part of the final draft minutes for the November 27, 2023, meeting.

7.
Inquiries

Member Carr – Roles and Responsibilities Regarding Business Plan Development

The Ottawa Police Services Board Policy Manual notes:

[T]he Ottawa Police Services Board is required by subsection 32(1) of Ontario Regulation 3/99 (" the Adequacy Standards") to enter into a protocol with the Council for the Municipality of Ottawa that addresses:

A. The sharing of information with Municipal Council, including the type of information to be shared and the frequency of sharing such information.
B. The dates by which the business plan and annual report shall be provided to Municipal Council.
C. The responsibility for making public the business plan and annual report and the dates by which the business plan and report must be made public.
D. If the Municipal Council chooses, jointly determining, and participating in, the consultation processes for the development of the business plan.

Can staff clearly outline the respective roles and authorities of the Police Services Board and Ottawa City Council concerning the development of the Police Services’ Business Plan.

8.
Items of Business

8.1
Chair’s verbal report

1.Chair Beck Verbal Report .pdf

Chair's report

That the Ottawa Police Services Board receive this report for information.
Received

8.2
Chief’s verbal report

1.Chief's verbal 2023-11-27.pdf

Chief's report

That the Ottawa Police Services Board receive this report for information.
Received

8.3
Update on Board Strategic Plan: Final Draft for Approval

1.3a- Final Draft Strategic Plan E.pdf

2.3a -a Final Draft Strategic Plan F.pdf

3.3b- Final Draft Strategic Plan E with edits.pdf

4.3b-b-Final Draft Strategic Plan F with edits.doc.pdf

5.3c- OPSB Triangle Strat Plan Graphic.pdf

6.3d- Plan Stratégique CSPO Example de Graphique - Triangle.pdf

7.Chair ppt_Final Draft Strategic Plan.pdf

Presentation

Final Draft Strategic Plan

That the Ottawa Police Services Board approve the final draft of the strategic plan.
Carried

8.4
Budget Consultation Summary

1.4- BUDGET CONSULTATION SUMMARY NOV 2023.pdf

2.4a- Document One - Consultation Highlights 2023.pdf

Chief's report

That the Ottawa Police Services Board receive this report for information.
Received

8.5
2024 Draft Operating and Capital Budget

1.5- 2024 Draft Budget Book.pdf

Chief's report

That the Ottawa Police Services Board:
1. Approve the Ottawa Police Service 2024 Draft Operating and Capital Budget.
2. Delegate authority to the Chief of Police to execute and administer the 2024 Fleet Replacement Program, up to a maximum of $4.8 million.
3. Delegate authority to the Chief of Police to execute and administer the 2024 Conducted Energy Weapon (CEW) Program, up to a maximum of $1.33M.
Carried

8.6
Delegation of Special Constable Status Approval

1.6- DELEGATION OF SPECIAL CONSTABLE STATUS APPROVAL F.pdf

Chief's report

That the Ottawa Police Services Board:
1. Delegate authority to the Chair and Vice-Chair to approve Special Constable Appointments and Re-Appointments, pursuant to Section 53 of the Police Services Act, in accordance with the terms and conditions set forth in the Approval of Appointment Forms obtained from the Ministry of the Solicitor General; and
2. Approve semi-annual reporting to the Board for exercise of this delegated authority.
Carried

8.7
Telephone Maintenance Services for the Ottawa Police Service

1.7- TELEPHONE MAINTENANCE SERVICES FOR OPS F.pdf

Chief's report

That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of wireline telephone support and maintenance services, including equipment and professional services to support 9-1-1 phone lines and administrative phone lines at the Ottawa Police Service as part of the transition to NG9-1-1. The associated competitive tender 30923-83988-T01 is a five (5) year contract for the upward amount of $2,472,775 before applicable taxes.
Carried