Ottawa Police Services BoardMinutesMeeting #:97Date:Monday, February 26, 2024Time: 4:00 P.m. - 5:00 P.m.Location:Electronic ParticipationPresent:Chair: Salim Fakirani, Councillor Cathy Curry, and Councillor Marty Carr Absent:Mayor Mark Sutcliffe, Michael Doucet, and Peter Henschel 1.Notices and meeting information for participants and members of the public 1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdfThis draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.2.Confirmation of Agenda The Chair noted there was a quorum issue for the public meeting and requested the Board’s consent to amend the agenda and defer all Items of Business, with the exception of Item 8.3, to the March 25th regular meeting.That the Ottawa Police Services Board confirm the amended agenda of the 26 February 2024 meeting.Carried as amended3.Confirmation of Minutes 3.1Minutes 96#1 and 96#2 of 22 January 2024 1.Draft Minutes 96 -1 - OPSB_Jan22_2024 - election.pdf2.Draft Minutes 96- 2 - OPSB_Jan22_2024.pdfThat the Ottawa Police Services Board confirm Minutes 96 #1 and 96 #2 of the 22 January 2024 meeting.Carried4.Committee Meetings: Reports from Committee Chairs & Minutes 4.1Finance and Audit Committee - Draft Minutes #24 of 2 February, 2024 1.Draft Minutes 24- Police Services Board Finance and Audit Committee_Feb02_2024.pdfThat the Ottawa Police Services Board receive this item for information.Received4.2Human Resources Committee - Draft Minutes #18 of 16 February 2024 1.Draft Public Minutes 18 - Police Services Board Human Resources Committee_Feb16_2024.pdfThat the Ottawa Police Services Board receive this item for information.Received5.Declarations of Interest No Declarations of Interest were filed.6.Public Delegations The final public delegate list will be recorded as part of the final draft minutes for the February 26, 2024 meeting. 7.Inquiries There were no Inquiries.8.Items of Business 8.1Chair’s verbal report Chair's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.2Chief’s verbal report Chief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.3Update on Demonstration Activity 1.Demonstrations in Ottawa Presentation.pdfPresentationThat the Ottawa Police Services Board receive this item for information.Received8.4Community Safety and Policing Act, 2019 (CPSA) 1.4- COMMUNITY SAFETY AND POLICING ACT, 2019 (CPSA) F.pdfPresentation & Chief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.52024 Internal Audit Work Plan 1.5- 2024 INTERNAL AUDIT WORK PLAN F.pdfChief's reportThat the Ottawa Police Services Board approve the 2024 Internal Audit Work Plan as endorsed by the Finance and Audit Committee. Deferred8.6Financial Accountability Procedures Manual Update 1.6- FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL UPDATE F.pdf2.6a- Document 1 - OPS FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL.pdf3.6b- Document 2 - Financial Accountability Procedures Manual Update Powerpoint.pdf4.6c- Mise à jour du Manuel des procédures de responsabilité comptable - Powerpoint.pdfChief's reportThat the Ottawa Police Services Board approve the updated Financial Accountability Procedures Manual as endorsed by the Finance and Audit Committee. Deferred8.7 Renewal of Microsoft Enterprise Agreement 1.7- RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT F.pdfChief's reportThat the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of the Microsoft Canada Inc. Enterprise Agreement renewal for a five-year term from April 1, 2024 to March 31, 2029 for the upward amount of $8,363,015 net of HST. Deferred8.8South Facility Project Update – Fourth Quarter 2023 1.8- FOURTH QUARTER 2023 SOUTH FACILITY PROJECT UPDATE F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.9Safe Workplace Update Report 1.9- SAFE WORKPLACE PROGRAM UPDATE F.pdf2.9a- Document 1 - Status of Rublin Thomlinson Recommendations.pdf3.9b- Document 2 - Equitable Work Environment Policy.pdf4.9c- Document 3 - Workplace Harassment, Violence, Discrimination and Reprisal.pdf5.9d -Document 4 - Complaint Intake and Triage Procedure.pdf6.9e -Document 5 - Investigative Procedure.pdf7.9f- Document 6 - Code of Professional Ethics.pdf8.9g- Document 7 - Core Human Rights Policy.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.10Performance Report – Fourth Quarter 2023 1.10- PERFORMANCE REPORT – FOURTH QUARTER 2023 F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.11Report on the Special Investigations Unit 23-OCD-243 1.11- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-243 F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.12Report on the Special Investigations Unit 23-OCD-309 1.12- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-309 F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.13Report on the Special Investigations Unit 23-OCD-375 1.13- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-375 F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.14Workforce Management Report – Fourth Quarter 2023 1.14- WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2023 F.pdfChief's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.15Legal Services Status Report – 2023 Fourth Quarter 1.15- Report OPSB PUBLIC_2023-Q4_FINAL F.pdfBoard Solicitor's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.16Outstanding Board Inquiries & Motions: February 2024 1.16- Outstanding Inquiries and Motions February 2024 F.pdfExecutive Director's reportThat the Ottawa Police Services Board receive this report for information. Deferred8.17Letters of Commendation - February 2024 1.17- LETTERS OF COMMENDATION FEBRUARY 2024.pdfChief’s reportThat the Ottawa Police Services Board receive this report for information. Deferred9.Other Business 10.In Camera Items Please note that the in camera meeting was held prior to the public meeting and the following items were discussed: Operational update re: Major Events and Demonstrations Legal Services Report – Fourth Quarter 2023 Labour Relations Unit Report – Fourth Quarter 2023 Labour Relations Matter Delay Application 11.Adjournment The meeting adjourned at 5:30 pm.12.Next Meeting Regular Meeting – Monday, March 25, 2024 - 4:00 PMNo Item Selected This item has no attachments.1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdf1.Draft Minutes 96 -1 - OPSB_Jan22_2024 - election.pdf2.Draft Minutes 96- 2 - OPSB_Jan22_2024.pdf1.Draft Minutes 24- Police Services Board Finance and Audit Committee_Feb02_2024.pdf1.Draft Public Minutes 18 - Police Services Board Human Resources Committee_Feb16_2024.pdf1.4- COMMUNITY SAFETY AND POLICING ACT, 2019 (CPSA) F.pdf1.5- 2024 INTERNAL AUDIT WORK PLAN F.pdf1.7- RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT F.pdf1.8- FOURTH QUARTER 2023 SOUTH FACILITY PROJECT UPDATE F.pdf1.9- SAFE WORKPLACE PROGRAM UPDATE F.pdf2.9a- Document 1 - Status of Rublin Thomlinson Recommendations.pdf3.9b- Document 2 - Equitable Work Environment Policy.pdf4.9c- Document 3 - Workplace Harassment, Violence, Discrimination and Reprisal.pdf5.9d -Document 4 - Complaint Intake and Triage Procedure.pdf6.9e -Document 5 - Investigative Procedure.pdf7.9f- Document 6 - Code of Professional Ethics.pdf8.9g- Document 7 - Core Human Rights Policy.pdf1.10- PERFORMANCE REPORT – FOURTH QUARTER 2023 F.pdf1.11- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-243 F.pdf1.12- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-309 F.pdf1.13- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-375 F.pdf1.14- WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2023 F.pdf1.15- Report OPSB PUBLIC_2023-Q4_FINAL F.pdf1.17- LETTERS OF COMMENDATION FEBRUARY 2024.pdf1.16- Outstanding Inquiries and Motions February 2024 F.pdf1.6- FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL UPDATE F.pdf2.6a- Document 1 - OPS FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL.pdf3.6b- Document 2 - Financial Accountability Procedures Manual Update Powerpoint.pdf4.6c- Mise à jour du Manuel des procédures de responsabilité comptable - Powerpoint.pdf1.Demonstrations in Ottawa Presentation.pdf