Ottawa Police Services Board

Minutes

Meeting #:
97
Date:
Time:
-
Location:
Electronic Participation
Present:
  • Chair: Salim Fakirani, 
  • Councillor Cathy Curry, 
  • and Councillor Marty Carr 
Absent:
  • Mayor Mark Sutcliffe, 
  • Michael Doucet, 
  • and Peter Henschel 

1.
Notices and meeting information for participants and members of the public

This item has attachments. 
1.Notices and meeting information for meeting participants and the public_EN_FEB 2023.pdf
2.Notices and meeting information for meeting participants and the public_FR_FEB 2023.pdf

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

2.
Confirmation of Agenda

 

The Chair noted there was a quorum issue for the public meeting and requested the Board’s consent to amend the agenda and defer all Items of Business, with the exception of Item 8.3, to the March 25th regular meeting.

  • That the Ottawa Police Services Board confirm the amended agenda of the 26 February 2024 meeting.

    Carried as amended

3.
Confirmation of Minutes

 

3.1
Minutes 96#1 and 96#2 of 22 January 2024 

This item has attachments. 
1.Draft Minutes 96 -1 - OPSB_Jan22_2024 - election.pdf
2.Draft Minutes 96- 2 - OPSB_Jan22_2024.pdf

  • That the Ottawa Police Services Board confirm Minutes 96 #1 and 96 #2 of the 22 January 2024 meeting.

    Carried

4.
Committee Meetings: Reports from Committee Chairs & Minutes

 

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Public Delegations

 

The final public delegate list will be recorded as part of the final draft minutes for the February 26, 2024 meeting. 

7.
Inquiries

 

There were no Inquiries.

8.
Items of Business

 

8.1
Chair’s verbal report

 

Chair's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.2
Chief’s verbal report

 

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.3
Update on Demonstration Activity

This item has attachments. 
1.Demonstrations in Ottawa Presentation.pdf

Presentation

  • That the Ottawa Police Services Board receive this item for information.

    Received

8.4
Community Safety and Policing Act, 2019 (CPSA)

This item has attachments. 
1.4- COMMUNITY SAFETY AND POLICING ACT, 2019 (CPSA) F.pdf

Presentation & Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.5
2024 Internal Audit Work Plan

This item has attachments. 
1.5- 2024 INTERNAL AUDIT WORK PLAN F.pdf

Chief's report

  • That the Ottawa Police Services Board approve the 2024 Internal Audit Work Plan as endorsed by the Finance and Audit Committee.

    Deferred

8.6
Financial Accountability Procedures Manual Update

This item has attachments. 
1.6- FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL UPDATE F.pdf
2.6a- Document 1 - OPS FINANCIAL ACCOUNTABILITY PROCEDURES MANUAL.pdf
3.6b- Document 2 - Financial Accountability Procedures Manual Update Powerpoint.pdf
4.6c- Mise à jour du Manuel des procédures de responsabilité comptable - Powerpoint.pdf

Chief's report

  • That the Ottawa Police Services Board approve the updated Financial Accountability Procedures Manual as endorsed by the Finance and Audit Committee.

    Deferred

8.7
Renewal of Microsoft Enterprise Agreement

This item has attachments. 
1.7- RENEWAL OF MICROSOFT ENTERPRISE AGREEMENT F.pdf

Chief's report

  • That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of the Microsoft Canada Inc. Enterprise Agreement renewal for a five-year term from April 1, 2024 to March 31, 2029 for the upward amount of $8,363,015 net of HST.

    Deferred

8.8
South Facility Project Update – Fourth Quarter 2023

This item has attachments. 
1.8- FOURTH QUARTER 2023 SOUTH FACILITY PROJECT UPDATE F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.9
Safe Workplace Update Report

This item has attachments. 
1.9- SAFE WORKPLACE PROGRAM UPDATE F.pdf
2.9a- Document 1 - Status of Rublin Thomlinson Recommendations.pdf
3.9b- Document 2 - Equitable Work Environment Policy.pdf
4.9c- Document 3 - Workplace Harassment, Violence, Discrimination and Reprisal.pdf
5.9d -Document 4 - Complaint Intake and Triage Procedure.pdf
6.9e -Document 5 - Investigative Procedure.pdf
7.9f- Document 6 - Code of Professional Ethics.pdf
8.9g- Document 7 - Core Human Rights Policy.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.10
Performance Report – Fourth Quarter 2023

This item has attachments. 
1.10- PERFORMANCE REPORT – FOURTH QUARTER 2023 F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.11
Report on the Special Investigations Unit 23-OCD-243

This item has attachments. 
1.11- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-243 F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.12
Report on the Special Investigations Unit 23-OCD-309

This item has attachments. 
1.12- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-309 F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.13
Report on the Special Investigations Unit 23-OCD-375

This item has attachments. 
1.13- REPORT ON THE SPECIAL INVESTIGATIONS UNIT 23-OCD-375 F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.14
Workforce Management Report – Fourth Quarter 2023

This item has attachments. 
1.14- WORKFORCE MANAGEMENT REPORT – FOURTH QUARTER 2023 F.pdf

Chief's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.15
Legal Services Status Report – 2023 Fourth Quarter

This item has attachments. 
1.15- Report OPSB PUBLIC_2023-Q4_FINAL F.pdf

Board Solicitor's report

  • That the Ottawa Police Services Board receive this report for information.

    Deferred

8.16
Outstanding Board Inquiries & Motions: February 2024

This item has attachments. 
1.16- Outstanding Inquiries and Motions February 2024 F.pdf

Executive Director's report

  • That the Ottawa Police Services Board receive this report for information. 

    Deferred

8.17
Letters of Commendation - February 2024

This item has attachments. 
1.17- LETTERS OF COMMENDATION FEBRUARY 2024.pdf

Chief’s report

  • That the Ottawa Police Services Board receive this report for information. 

    Deferred

9.
Other Business

 

10.
In Camera Items

 

Please note that the in camera meeting was held prior to the public meeting and the following items were discussed: 

  1. Operational update re: Major Events and Demonstrations
  2. Legal Services Report – Fourth Quarter 2023
  3. Labour Relations Unit Report – Fourth Quarter 2023
  4. Labour Relations Matter
  5. Delay Application

11.
Adjournment

 

The meeting adjourned at 5:30 pm.

12.
Next Meeting

 

Regular Meeting – Monday, March 25, 2024 - 4:00 PM

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