Accessibility Advisory Committee
SPECIAL MEETING
Agenda 7
Tuesday, May 26, 2020
6:30 pm
Electronic Participation
This
Meeting will be held through Electronic Participation in accordance with Bill
187, the Municipal Emergency Act, and an Order in Council of March 28, 2020,
which amended the Emergency Management and Civil Protection Act and prohibits
organized public events of more than five people
This Meeting may be viewed live here
The City of
Ottawa continues to take COVID-19 seriously, and in following the advice of
provincial and federal governments, is making significant changes to services
and programming to help protect health and wellbeing of the community. City Hall
is temporarily closed to help stop the spread of COVID-19. In-person Committee
and Council meetings have been cancelled. Such meetings, as warranted, will be
held electronically until further notice. For more information about service
disruptions, please visit our COVID-19 webpage: https://ottawa.ca/en/health-and-public-safety/covid-19-ottawa.
Persons wishing to provide
comments on any of the items contained herein should refer to the process
detailed and attached to this agenda as Annex A.
Carole Legault, Coordinator
613-580-2424 x28934
[email protected]
Committee
Members:
Chair: Phillip
Turcotte
Vice-Chair: Melanie Benard
Members: Jo-Anne Bryan, Ana Maria Cruz-Valderrama, Kathleen Forestell,
Murray Gallant, Roy Hanes, Vania Karam, Don Patterson, Jennie St-Martin
and Brian Wade
Councillor Matt Luloff (non-voting member)
Reserve Members: Joël Dazé, Holly Ellingwood, Tammy Kelly
American Sign Language and Captioning
will be provided for this meeting.
Simultaneous interpretation in both
official languages is available for any specific agenda item by calling
the committee information number at least 72 hours in advance of the meeting.
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1.
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- EXTERIOR PATHS OF TRAVEL (REST AREAS)
- ON-STREET PARKING SPACES
- OUTDOOR PLAY SPACES
- RECREATION TRAILS
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CITY WIDE
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That the Accessibility
Advisory Committee receive the presentation and provide feedback as
appropriate.
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IN CAMERA
ITEMS*
Note: 1. Please note that any written or verbal submissions
(including your name but excluding personal contact information) will form part
of the public record and be made available to City Council and the public.
Annex A – public participation details
Special Accessibility Advisory Committee
Tuesday, May 26, 2020
6:30 pm
This meeting will receive presentation on the following item:
- exterior paths of travel (rest areas)
- on-street parking spaces
- outdoor play spaces
- recreation trails
This meeting will be held through remote electronic
participation in accordance with the Municipal Act, 2001, as amended by
Bill 187, the Municipal Emergency Act, 2020, and an Order in Council of
March 28, 2020, which amended the Emergency Management and Civil
Protection Act and prohibits organized public events of more than five people.
The chosen technology for this particular meeting is Zoom, which allows for participation by telephone, as well as
by computers and mobile devices. The public may watch this meeting live using
the link at the top of the Agenda.
Public Delegations
City Hall is temporarily closed to help stop the spread of COVID-19.
Although in-person Committee and Council meetings have been cancelled, there
are several ways in which the general public can provide submissions to the
Members of Committee and staff for the May 26 meeting, as follows:
a)
Submit comments in
writing: submit comments in
writing, by email, to the Committee Coordinator (contact details below).
Comments received by 4:00 pm on Tuesday, May 26th will
be provided to Members of Committee and staff prior to the meeting. Comments
received after this time will be forwarded to Members of Committee and staff as
soon as possible.
b)
Submit verbal comments in
advance of the meeting (Prior to 4:00 pm on Tuesday, May 26th ) you may call the Committee Coordinator to have comments transcribed.
(contact details below)
c)
Register to Speak at
the Committee Meeting:
To
register by phone or e-mail you may contact the Committee Coordinator prior
to 4:00 pm on Tuesday, May 26th (at the coordinates listed below)
to register to speak during the committee meeting. Please see further details below for those wishing to
make visual presentations to the committee. See
details below on how to participate remotely in the meeting.
Notwithstanding
the deadlines noted above, public delegations are requested to register as soon
as possible in order to facilitate an orderly registration process and meeting.
Remote participation for public delegations
Upon receipt of your
registration to speak at the meeting, by way of one of the procedures outlined
above, delegates will be provided the Zoom meeting details prior to the
meeting, including a link to educational resources for those who may be new to
using Zoom. Delegates will be
asked to submit the username or telephone number they will be using to join the
Zoom meeting.
Please note that neither a computer, nor a video
sharing device, is required to participate in the meeting via Zoom. You may
also opt to call in from a cell or landline. A toll-free number will be
provided for this purpose.
Persons who intend to participate during the meeting
may wish to register/sign up in Zoom, if they have not
already done so. The following information is provided for your consideration
and guidance during remote participation in the meeting:
·
As screen-sharing will
not be enabled for participants during this meeting, those delegates who wish
to provide a visual presentation (PowerPoint or other) must email it to one of
the committee coordinators prior to the start of the meeting. The committee coordinator who is moderating the
meeting will share your presentation from his/her screen as you speak.
Therefore, in order to allow sufficient time for set-up and testing in advance
of the meeting start time, those who wish to provide visual presentations are
required to register to speak and provide those materials to the committee
coordinator prior to 4:00 pm
on Tuesday, May 26th.
·
When you join the meeting, either
by phone or online, you will be admitted in as an attendee. You will not be greeted
upon joining the call. You will be able to hear the meeting and see the active
speaker (if you have video capability), but your mic will be muted until it is
your turn to speak.
·
If you join the Zoom meeting
through your phone, please Do not put the phone on hold at any time, as
this will result in broadcasting “hold music” online once your mic function is
unmuted.
·
To optimize call quality when
using a laptop, a headset with microphone is best if available to you;
otherwise, whether using your laptop microphone or cell phone, please speak
directly into the receiver and do not use speaker phone.
·
If you are having technical
difficulties on May 26th, you may contact the Clerk’s Office at [email protected] or 613-580-2424 x28136.
·
Please do not share the
Zoom meeting details with anyone or post through social media. These details are restricted to Members of Committee
and Council, specifically designated staff, and registered public delegations.
All others will be able to watch and listen to the meeting on the Ottawa City
Council YouTube Channel.
·
Public delegations will
be provided five (5) minutes
in which to make their comments once called upon to speak. Questioning of / debate with the members (or
staff) is not permitted. If you have questions, you may state them during
your five minutes. Your comments must be directly related to the content
of the report(s) to which you are speaking. The committee members may choose to
ask you follow-up questions following your remarks, comment, or ask staff to
respond to what you have said.
·
You are welcome to send
written comments for the committee’s consideration, either in addition to your
oral presentation or in lieu of (both are given equal consideration by the committee),
prior to the meeting. Please refer to the information provided above on
how to submit written comments/presentations.
·
When your five minutes are
up and after answering any questions that may be directed to you, the Committee
Coordinator will disconnect you from the Zoom meeting.
For more information, please
contact :
- Carole Legault, Committee Coordinator
(613-580-2424, x28934), [email protected] or by email at: