Ottawa Police Services Board

Minutes

Meeting #:

88

Date:

Monday, September 25, 2023

Time:

4:00 P.m. - 5:00 P.m.

Location:

Electronic Participation

Present:

• Chair: Gail Beck, 
• Vice Chair: Salim Fakirani, 
• Councillor Cathy Curry, 
• Councillor Marty Carr, 
• and Michael Doucet 

Absent:

• Mayor Mark Sutcliffe 
• and Peter Henschel 

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1.

Notices and meeting information for participants and members of the public

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

2.

Confirmation of Agenda

• That the Ottawa Police Services Board confirm the amended agenda of the 25 September 2023 meeting.

  Carried as amended

3.

Confirmation of Minutes

3.1

Minutes #85 of 24 July 2023, Minutes #86 of 25 August 2023

• That the Ottawa Police Services Board confirm Minutes #85 of the 24 July 2023 meeting, and Minutes #86 of the 25 August 2023 special meeting.

  Carried

4.

Committee Meetings: Reports from Committee Chairs & Minutes

4.1

Policy and Governance Committee - Draft Minutes #13 of 1 August, 2023

• That the Ottawa Police Services Board receive this item for information.

  Received

4.2

Finance and Audit Committee - Draft Minutes #22 of 7 September, 2023

• That the Ottawa Police Services Board receive this item for information.

  Received

5.

Declarations of Interest

No Declarations of Interest were filed.

6.

Public Delegations

The final public delegate list will be recorded as part of the final draft minutes for the September 25, 2023 meeting. 

7.

Inquiries

There were no Inquiries.

8.

Items of Business

8.1

BGC Ottawa – Report on Outcomes of 2022 Grant Funding

Presentation

• That the Ottawa Police Services Board receive this item for information.

  Received

8.2

Chair’s verbal report

Chair's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.3

Chief’s verbal report

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.4

Migration from the E911 Network to the NG9-1-1 Network

Chief's report

Presentation

• That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of equipment and professional services from Komutel Inc. for systems upgrades which will be required before the migration of the 9-1-1 connections for both the Ottawa Police Service (OPS) and Ottawa Fire Services (OFS) from the legacy Enhanced 9-1-1 (E911) network to the new Next Generation 9-1-1 (NG9-1-1) network, as mandated by the Canadian Radio-television and Telecommunications Commission (CRTC), for the amount of $550,990.00 before applicable taxes.

  Carried

8.5

Advocating for Complainant Protections in the Proposed Rules for Adjudication Hearings and the Regulation re the Ontario Police Arbitration and Adjudication Commission under the Community Safety and Policing Act (CSPA)

Presentation

• That the Ottawa Police Services Board, as the employer of the Ottawa Police Service, endorse the wording, feedback and principles that the OPS is suggesting in relation to complainant protections in the proposed rules for adjudication hearings and the regulation regarding the Ontario Police Arbitration and Adjudication Commission under the Community Safety and Policing Act (CSPA) [not yet in force], including submitting joint feedback with the Service on the regulations related to complainant protections and mandatory annual adjudicator training; and directing that the Chair and Chief meet jointly with the Solicitor General or designate to request the changes be codified.

   

  Carried as amended

8.6

Updates to Board Policy GA-1 Board Member Job Description

Executive Director's report

• That the Ottawa Police Services Board approve the changes to Board Policy GA-1 Board Member Job Description, as endorsed by the Policy and Governance Committee.

  Carried

8.7

Ottawa Police Gala - Fundraiser in Support of The Door Youth Centre and The Roberts Smart Centre

Executive Director's report

• That the Ottawa Police Services Board approve the purchase of a table plus three extra tickets for the annual Ottawa Police Gala being held on November 4, 2023, at the Shaw Centre, at a cost of $2,600.

  Carried

8.8

Ontario Association of Police Services Boards’ Labour Relations Seminar: Funding Request

Executive Director's report

• That the Ottawa Police Services Board approve a $2000 Silver sponsorship for the Ontario Association of Police Services Boards’ 2023 Labour Conference being held on October 26 & 27, 2023.

  Carried

8.9

2024 Budget Directions and Timetable

Chief's report

• That the Ottawa Police Services Board:

  1- Direct staff to prepare the 2024 Draft Operating and Capital Budgets based on a 2.5% tax increase and an estimated 1.5% increase in taxes resulting from growth in assessment base.

  2- Approve the 2024 budget review and approval timetable.

  Carried

8.10

Re-Appointment of Special Constables:  OC Transpo

Chief's report

• That the Ottawa Police Services Board approve the re-appointment of the OC Transpo employees listed in Document 1 as Special Constables pursuant to Section 53 of the Police Services Act, in accordance with the terms and conditions set forth in the attached Approval of Appointment Forms.

  Carried

8.11

South Facility Project – General Contractor Construction Award

Chief's report

• That the Ottawa Police Services Board approve:

  1. The reallocation and advancement of Facilities Strategic Plan project funding from Central Assessment and Elgin-C for the value of $8,669,000, to the South Facility Project to support the execution of Phase B.2, for a total project value of $193,715,193.
  2. The award of a construction contract in the amount of $115,452,850 (including construction contingency; net of HST) to Contractor Broccolini Construction Inc. for the main construction of the South Facility.
  3. The delegation of authority to the Chief of Police to award contracts and execute payments for all remaining project related activities required to deliver the South facility project for an amount not to exceed the approved project budget.
  Carried

8.12

Public Consultation Approach for the Implementation of Body-Worn Cameras

Chief's report

• That the Ottawa Police Services Board approve the consultation approach to solicit feedback on the implementation of body-worn cameras and in-car cameras.

  Carried

8.13

Sworn Promotion Process – 2022 Annual Report

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.14

Financial Status Report - Second Quarter 2023

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.15

Workforce Management Report - Second Quarter 2023

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.16

Response to City Council Motion 2023 – 05/09: Project Safe Trade

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.17

Response to Motion M-20-04 Ottawa Police Service Use of Force and De-Escalation Training

Chief's report

• That the Ottawa Police Services Board receive this item for information, previously presented at a meeting of the Policy and Governance Committee.

  Received

8.18

Response to City Council Request: Grant Funding for Safer Alternative Response Program for Mental Health and Substance Use Crisis

Chief's report

• That the Ottawa Police Services Board receive this report for information.

  Received

8.19

Outstanding Board Inquiries & Motions: September 2023

Executive Director's report

• That the Ottawa Police Services Board receive this report for information. 

  Received

8.20

Letters of Commendation - September 2023

Chief’s report

• That the Ottawa Police Services Board receive this report for information. 

  Received

9.

Communications and Correspondence

9.1

Petition

Petition from Gary Green re: road safety in Barrhaven.

Submission received and on file with the Executive Director containing the names of 194 individuals requesting the Ottawa Police Service increase police presence on Strandherd Drive to deal with stunt driving and vehicles with extremely loud mufflers.

10.

Other Business

11.

In Camera Items

Please note that the in camera meeting was held prior to the public meeting and the following items were discussed:

1. Labour Relations Unit Report - Second Quarter 2023
2. Information Security Strategy and Roadmap
3. Labour Relations Matter
4. Legal Matter
5. Board Correspondence
6. Public Security Matters
7. Public Security Matters

12.

Adjournment

The meeting adjourned at 06:16 pm.

13.

Next Meeting

Regular Meeting – Monday, October 23, 2023 - 4:00 PM