|
Ottawa
Police Services Board
Minutes 11
Monday,
26 October 2015, 5:00 p.m.
Champlain
Room, 110 Laurier Avenue West, Ottawa
|
Present: Councillor E. El-Chantiry
(Chair), Councillor J. Harder, C. Nicholson,
L.A. Smallwood, Councillor T. Tierney,
S. Valiquet
Regrets: J. Durrell (Vice Chair)
CONFIRMATION OF AGENDA
ITEMS OF BUSINESS
1.
CHIEF’S VERBAL
REPORT
Chief Bordeleau reported on the following items (a
copy of the Chief’s verbal report will be kept on file with the Board’s
Executive Director and is available online at ottawapoliceboard.ca):
·
Recent
Passing of Two Retired Members
·
October
22 Commemorative Ceremony
·
Violent
crimes
o
Shooting
on Montreal Road
o
Robbery/Stabbing
near Hunt Club Rd/Lorry Greenberg Drive
o
Stabbing
on Cedarwood Drive
·
Successful
Robbery Investigations
·
Marihuana Grow Eradication Program
·
Operation
Northern Spotlight IV
·
Payroll
Transition to City
·
Thomas
G. Flanagan S.C. Scholarship Award
·
Mouth
Swab Clinic in Honour of Retired Sgt. Wayne Niemi
·
Fire Prevention Week Opening Ceremony 2015
·
Ottawa
Police Android Application
·
Upcoming
Events
o
United
Way Launch
o
Let’s
Chat: Priorities 2016-2018 Business Plan
o
Crime
Prevention Week November 1-7
o
OPS
Gala.
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
2.
NATIONAL CAPITAL
AREA CRIME STOPPERS - SEMI-ANNUAL UPDATE
Presentation from R. McMullen, President, National
Capital Area Crime Stoppers
Mr. McMullen
thanked the Board for the
opportunity to present their progress on a semi-annual basis. He introduced several
volunteers who were in
attendance. (A copy of the presentation is on file with the Board's
Executive Director.)
The
presentation covered the following topics:
·
Board
Governance
·
Statistics
·
Community
Outreach
·
Partner
Update
·
Media
Update
·
Financial
Update.
Chair El-Chantiry
thanked Mr McMullen, the Board and volunteers who have helped move the program
forward in the past few years.
Acting Chief Keeley
congratulated Crime Stoppers for the great strides they have made in raising
their profile; the success is seen by the results and stability of the
program.
Member Harder
inquired if Jail and Bail would be returning as a Crime Stoppers fundraiser, as it was fun and
brought much awareness to the program. Mr. McMullen indicated that this is
scheduled
to be
discussed.
Member Tierney
thanked the Crime Stoppers volunteers for coming out to the recent event held on Jasmine
Crescent.
Member Valiquet spoke
to the good work that was done between Crime Stoppers and the Vanier BIA, of which she was
formerly the Executive Director. She wondered if any other BIAs in the city
have called upon and used their services. Mr. McMullen responded that not
all BIAs are taking advantage of their services.
Member Harder suggested that all
BIAs would benefit from a presentation. Chair El-Chantiry stated he is City Council’s representative to the
Ottawa Council on BIAs and
he thought they would welcome a Crime Stoppers presentation. He indicated he
would be in touch with Mr. McMullen.
That the Ottawa Police Services Board
receive this presentation for information.
RECEIVED
3.
APPOINTMENT OF
SPECIAL CONSTABLES – CARLETON UNIVERSITY
That
the Ottawa Police Services Board approve the appointment of the individuals listed
in Annex A as Special Constables pursuant to Section 53 of the Police
Services Act, in accordance with the terms and conditions set forth in the
attached Approval of Appointment form.
CARRIED
4.
BOARD
POLICIES: REVIEW
Executive Director’s report
Chair El-Chantiry pointed out one policy that was
reviewed this year was inadvertently omitted from the report. Policy CR‑15:
Occupational Health and Safety, was reviewed and no changes were recommended.
That
the Ottawa Police Services Board approve the policy amendments contained in
this report.
CARRIED
5.
OTTAWA POLICE
SERVICE INITIATIVE UPDATE : INTEGRATED OPERATING MODEL
Chief’s report
Presentation
Acting Chief Keeley introduced Deputy
Chief Skinner,
who
has been managing the
Service Initiative
(SI), and who would be leading the presentation with assistance from Acting Superintendent M. Ford
and Ms. J. Wright,
Program Manager. (A copy of the presentation is on file with the
Board's Executive Director.)
Following the presentation Chair
El-Chantiry thanked D/C Skinner and her team for all their hard work and for
making themselves available to meet with Board members individually to
discuss the project and answer questions.
The following matters were raised and
responded to:
·
The Board recently approved the
outsourcing for the single point of access at the court house. As a result the OPS realized
three full time equivalents.
·
Speaking
to cost recovery, police services are restricted in what can be
recovered beyond immediate costs. Generally, they have been recovering what the
officers are paid and overhead costs as the Service is not able to make
money within its legislative
framework. There are
certain limitations in terms of what police services can include in cost
recovery,
however, there has been increased flexibility over the years as to what
constitutes total cost.
·
The
SI project
is currently at a high
level and until they get into the more detailed work they cannot determine any other
examples of outsourcing
opportunities.
Staff
are connecting with other police agencies across the country and are looking
at every new way of doing business.
·
The
OPS has developed an Alternative Service Delivery Strategy that looks at how
service must be provided.
It will
have criteria and a
scoring
mechanism to
ensure
all business cases are evaluated on the same basis.
·
The business case for overhead
charges
is currently being reviewed and should any changes be required
they will be brought to the Board in Q1 2016.
·
School
Resource Officers (SRO) have a role to play in this new
environment. They are part
of the fully integrated front line deployment. Their knowledge assists in keeping
front line patrol officers informed and focused on specific needs.
·
The police records checks service falls under
the administrative area of the organization and is not part of the SI. In order to
improve this service, a new online application will be launched in Q2 of
2016. Members
applauded this initiative and hoped that a presentation would be made to the
Board before
the launch.
·
Member
Smallwood asked if the paid duty officer rate being charged includes the
numerous other costs that are not salary such as pensions,
benefits, training costs, vehicle and equipment costs. It was clarified
that paid duty overhead costs include officer and supervisor’s time and time
for the individuals in the paid duty group (a clerk, a staff sergeant and an
inspector who supervisors 1500 paid duty contracts). These costs represent
approximately 25% of
the costs on
top of the officer's salary. Member Smallwood stated he would like to see the total
cost with all costs factored in, including things like pensions and benefits.
·
Approximately
84% of the police service budget relates to salary and this split in the budget
continues
to grow.
·
The performance
management framework formed
part
of the SI at the outset, however, it has
since been given back to the Planning, Performance and Analytics Unit. The framework is an overall
organizational score card which will be broken down into divisions and sections,
including
individual members. All measurements will be linked to the control centre
which will be technology driven.
The dashboards will determine where problems exist. This framework will
provide a way to make individuals accountable for the jobs
that need to be done.
·
The
new districting model will provide a picture of where
service requests are and identify where resources need to be allocated. There have been many
changes since
the last redistricting was completed and the City continues to grow.
That
the Ottawa Police Services Board receive
this report and presentation for information.
RECEIVED
6.
2016
BUDGET DIRECTIONS
AND TIMETABLE
That the Ottawa Police Services Board:
1.
Direct staff to prepare the 2016 Draft Operating and Capital Budgets
based on a 1.75% tax increase and an
estimated 1.3% increase in taxes resulting from growth in assessment base.
2.
Approve the 2016 budget review and approval timetable.
CARRIED
7.
PUBLIC
CONSULTATION POLICY : ANNUAL REPORT
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
8.
PERFORMANCE
REPORT: THIRD QUARTER 2015
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
9.
WORKFORCE MANAGEMENT
REPORT: THIRD QUARTER 2015
That the Ottawa Police
Services Board:
1. Approve
the appointment of the sworn officers identified in Annex B.
CARRIED
2. Receive
this report for information.
RECEIVED
10. COMPLAINTS REPORT - PART V – POLICE
SERVICES ACT – THIRD QUARTER 2015
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
11. REPORT ON SPECIAL
INVESTIGATIONS UNIT INVESTIGATION
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
12. LEGAL SERVICES REPORT: THIRD QUARTER
2015
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
13. BOARD MONITORING REQUIREMENTS STATUS
REPORT: THIRD QUARTER 2015
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
14. OUTSTANDING BOARD INQUIRIES &
MOTIONS: OCTOBER 2015
Executive Director’s report
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
15. LETTERS OF COMMENDATION
That
the Ottawa Police Services Board receive this report for information.
RECEIVED
COMMUNICATIONS
a)
TAXI
INDUSTRY IN NIAGARA
-
Letter dated 13
October 2015 from A. Petrowski, Vice Chair, Regional Municipality of Niagara
Police Services Board to The Honorable S. Del Duca, Minister of Transportation
That
the Ottawa Police Services Board receive this communication for information.
RECEIVED
CONSIDERATION OF MOTION TO MOVE IN
CAMERA
Moved by J.
Harder
That the Ottawa Police
Services Board adjourn the public portion of its meeting to move In Camera to
discuss confidential items pertaining to legal and personnel matters, in
accordance with Section 35(4)(b) of the Police Services Act.
CARRIED
ADJOURNMENT
The meeting adjourned at 6:20 p.m.
(original signed by) (original
signed by)
____________________________ _____________________________
W.
Fedec E. El-Chantiry
Executive
Director Chair