Ottawa Public Library Board Meeting
Agenda 35
Tuesday, 14 June 2022, 5:00 p.m.
Electronic Participation
This Meeting will be held through electronic
participation in accordance with Section 238 of the Municipal Act, 2001 and the
Ottawa Public Library Board Rules of Procedure By-law, 2018, as amended .
Persons wishing to provide comments on the agenda item contained herein should
refer to the process detailed in and attached to this agenda as an Appendix A.
Julie Tremblay,
Library Board Assistant
[email protected]
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Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Rawlson King, Catherine Kitts, Harvey A. Slack
Accessible formats and
communication supports are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least two (2) business
days in advance of the meeting to make a request.
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RECOGNITION OF
ANISHINĀBE ALGONQUIN TERRITORY
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That the Ottawa Public Library Board:
1. Receive this report for information;
2. Reaffirm the governance model as it relates to intellectual
freedom;
3. Approve the amendments to the Intellectual Freedom Position
Statement, including the new Guiding Principles, as described in this report,
effective upon approval;
4. Direct staff
to align operations with the Intellectual Freedom Position Statement no later
than April 1, 2023, as further described in this report, including:
a. Filtering both
wired and wireless public networks for illegal content;
b. Revising
administrative documents;
c. Developing robust
training for trustees and employees; and,
d. Developing a plan
to continue to foster discussions about the importance of intellectual
freedom in the community; and,
5. Direct staff
to provide the Board with:
a. Status updates on
implementation, along with a close-out report no later than Q3 2023; and,
b. Annual reporting on
challenges to all aspects of intellectual freedom, as further described in
this report, and to update Board Policy 010 – CEO Reporting and Board
Monitoring to reflect this reporting timeline.
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That the Ottawa Public
Library Board:
1. Approve
the development of a Riverside South branch in partnership with the City of
Ottawa (City), as further described in this report; and as follows:
a. That
the branch size be an estimated 15,000 square feet;
b. That
the facility be located on the site as identified and approved by the City;
c. That
the funding for the branch construction, including funds previously drawn
from the Development Charges (DCs) and existing OPL funds, be in the amount
of $12,772,140 (2022 figures);
d. That
the addition of 11.54 Full-Time Equivalent (FTEs) at an estimated $950,000
(2022 figures) be approved in principle; and,
i.
Direct
staff to include the operational funding requirement (staffing and operations)
in the appropriate years’ annual budget; and,
e. That the Rideauview
bookmobile stop be decommissioned, upon the opening of the Riverside South
branch.
2. Approve
the development of a Barrhaven branch in partnership with the City, as
further described in this report; and as follows:
a. That
the branch to be developed be an estimated 30,000 square feet;
b. That
the facility be located on the side as identified and approved by the City;
c. That
funding for the branch consists of the identified $6.5 million (2022 figures)
in DCs, and that staff will further confirm project funding in concert with
the City; and,
i.
Direct
staff to report back via future annual budget processes to draw the available
funding; and,
d. That
the Ruth E. Dickinson branch be decommissioned upon the opening of the
Barrhaven branch; and,
i.
Direct
staff to report back with a plan to decommission the Ruth E. Dickinson
branch.
3. Approve the naming of
these facilities as Riverside South and Barrhaven, respectively.
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Report to be tabled at
the meeting.
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That at its meeting of June 14, 2022, the Ottawa Public Library (OPL)
Board :
1. Receive and table the draft Facilities Framework; and,
2. Direct staff to conduct public engagement on the draft
Facilities Framework; and,
That at its meeting of October 11, 2022, the OPL Board:
1. Receive the outcome of the public engagement and the final
Facilities Framework; and,
2. Approve the Facilities Framework.
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That the Ottawa Public
Library Board receive this report for information.
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Remote Participation Details
This meeting will be hosted in Zoom. Public Delegations may
join the meeting by calling a toll-free telephone number or using Zoom software
on a computer or mobile device.
Members of the Board and Required Ottawa Public Library (OPL)
Staff
The Library Board Assistant will send a Zoom link and password
prior to the meeting to Members of the Board, and staff who are required to
participate.
Other OPL and Municipal Staff, Media and General Public
Staff not participating in the meeting, the media and the general
public may view the meeting via the Ottawa
Public Library’s YouTube channel by clicking on: https://www.youtube.com/watch?v=wRFV5dmCFRg
Public Delegations / Submissions to the Board
There are several ways in which the general public can
provide submissions to the Board for the June 14 meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday, June
14 will be provided to the Board members
prior to the meeting. Comments received after this time will be forwarded to
Board members as soon as possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Monday, June 13).
You may contact the Library Board Assistant at 613-580-2424, ext. 32169 to have
comments transcribed.
c)
Register to Speak
at the Board Meeting: (Prior to 1:00 p.m. on Tuesday, June 14):
Fill out a Request to Speak Form. To access the Request to Speak form, please copy
and paste the following URL into your browser: https://biblioottawalibrary.ca/en/request-speak-opl-board.” See details below on how to
participate remotely in the meeting this manner. If you wish to make a visual
presentation, please see further details below. Notwithstanding the deadlines noted
above, public delegations are requested to register as soon as possible in
order to facilitate an orderly registration process and meeting. Logistical
details will be provided upon confirmation of registration.
Remote participation for Public Delegations
Upon receipt of your registration to speak at
the meeting, by way of one of the procedures outlined above, delegates will be
asked to submit the username they will be using to join the Zoom meeting, phone
number from which they will be dialing into the meeting and email address (if
available). Registration is required so that the Library Board Assistant may provide Zoom
meeting information to the speaker prior to the meeting.
Persons who intend to participate during the
meeting may wish to register/sign up in Zoom, if they have not already
done so. The following information is provided for your consideration and
guidance during remote participation in the meeting:
As screen-sharing will not be enabled for
participants during this meeting, those delegates who wish to provide a visual
presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share
your presentation from their screen as you speak, and advance through it as
needed. Please let staff know when to advance by verbally saying “next slide”
or “scroll down” and note that there may be a delay of a few seconds. In order
to allow sufficient time for set-up and testing in advance of the meeting start
time, those who wish to provide visual presentations are required to
register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on
Tuesday, June 14.