Finance and Economic Development Committee
Minutes 36
Tuesday, April 5, 2022
9:30 am
electronic participation
This Meeting will be held
through electronic participation in accordance with Section 238 of the Municipal
Act, 2001 as amended by the COVID-19 Economic Recovery Act, 2020.
Persons wishing to view the meeting or provide comments on any of the agenda
items should refer to the process detailed in and attached to this agenda as an
annex.
Carole Legault, Coordinator
613-580-2424 x 28934
[email protected]
Notes: 1. Underlining
indicates a new or amended recommendation approved by Committee.
2. Except where otherwise indicated,
reports requiring Council consideration will be presented to Council on April
13, 2022 in Finance and
Economic Development Committee Report 36.
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Present:
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Chair: Mayor
J. Watson
Vice-Chair: Councillor L. Dudas
Councillors: J. Cloutier, C. Curry, G. Darouze, E. El-Chantiry, G. Gower, C.
Kitts, M. Luloff, S. Moffatt, T. Tierney
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Absent:
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Councillor
A. Hubley
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No
declarations of interest were filed.
CONFIRMED
1.
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ACS2022-PIE-CRO-0002
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Alta Vista (18)
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REPORT RECOMMENDATIONS
That the Finance and
Economic Development Committee recommend Council approve the following:
1. Declare a portion
of 529 Tremblay Road legally described as part Lot 11, concession Gore
Junction, Part 1, 2 and 3, on 5R9226; part blocks K and M, Plan 84, Part Catherine
Street, Plan 84, Part 4, 5R9226, Gloucester, now in the City of Ottawa,
containing approximately 1.184 hectares (2.926 acres) subject to final survey
and shown annexed as Location Map 1 on sketch as surplus to City’s
requirements;
2. Approve the Memorandum
of Agreement, attached as Document 2 dated January 2022 between the City,
Public Works and Government Services Canada, and Canada Lands Company
Limited; and
3. Authorize and
Delegate the Director Corporate Real Estate Office to negotiate, conclude,
amend, and execute all documents incidental, necessary or desirable to give
effect to the Memorandum of Agreement on behalf of the City, including the
final documents to complete this transaction.
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During the consent portion of the agenda, Committee approved the
following deferral motion:
MOTION No. FEDC 2022 1/36
Moved by: Councillor Cloutier
WHEREAS report ACS2022-PIE-CRO-0002 was deferred from the
March 01, 2022 Meeting of Finance and Economic Development Committee to provide
additional time to review Memorandum of Agreement with Public Services
Procurement Canada and Canada Lands Company; and
WHEREAS staff are requesting additional time to continue to
review the latter matter.
THEREFORE BE IT RESOLVED that the Finance and Economic
Development Committee defer this item
back to the Director, Corporate Real Estate Office for resubmission when
further information is available.
CARRIED
CORPORATE
FINANCE SERVICE
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2.
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ACS2022-FSD-FIN-0003
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Citywide
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REPORT RECOMMENDATIONS
That the Finance and
Economic Development Committee recommend Council approve:
1. That the $23.114
million 2021 operating surplus in City-Wide be transferred to the Tax
Stabilization Reserve.
2. That the Ottawa
Police Services deficit of $8.085 million be fully funded by transferring
$5.238 million from the Police Reserve and $2.846 million from the Tax
Stabilization Reserve.
3. That the $15.060
million 2021 operating surplus in Transit Services be transferred to the
Transit Operating Reserve.
4. That the $5.244
million 2021 operating surplus in Ottawa Public Library (OPL)be transferred
as follows:
a. $1.244 million to the
Library Reserve and;
b. $4 million to the OPL/City
Portion of the OPL and Archives Canada Joint Facility Project;
5. That the $4.103 million
2021 operating surplus in Water Services be transferred to the Water Reserve.
6. That the $19
thousand 2021 operating surplus in Wastewater Services be transferred to the
Wastewater Reserve.
7. That the $490
thousand 2021 operating surplus in Stormwater Services be transferred to the
Stormwater Reserve.
8. That $170 thousand
of the Committee of Adjustment’s (COA) 2021 operating surplus in City-Wide be
carried forward to 2022 to provide funding towards COA studies, the fee
structure review, and client service initiatives.
9. That $55 thousand
of unspent 2021 Heritage Grant Program funding be carried forward to 2022 to
provide funding towards outstanding heritage grants.
10. Receive Documents 1 to
4 for information and;
11. Approve the capital
budget adjustments as detailed in Document 5.
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Wendy Stephanson, Chief Financial Officer, Donna Gray, General
Manager of Community and Social Services and Steve Willis, General Manager of
Planning, Real Estate and Economic Development responded to questions regarding
the $7.5 million surplus in Housing Services, the Ottawa Police Services deficit
and the surplus in the Planning, Infrastructure and Economic Development Department.
After discussion, the Committee CARRIED the report as presented.
3.
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ACS2022-FSD-FIN-0002
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Citywide
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REPORT RECOMMENDATIONS
1. That the Finance and
Economic Development Committee recommend that Council approve the 2022
budgets and special levies, as presented in Document 1, for the following:
• Bank Street BIA
• Barrhaven BIA
• Bells Corners BIA
• ByWard Market BIA
• Carp BIA
• Carp Road Corridor BIA
• Downtown Rideau BIA
• Glebe BIA
• Heart of Orleans BIA
• Kanata Central BIA
• Kanata North BIA
• Manotick BIA
• Preston BIA
• Somerset Chinatown BIA
• Somerset Village BIA
• Sparks Street BIA
• Sparks Street Mall Authority
• Vanier BIA
• Wellington West BIA
• Westboro Village BIA
2. That Council enact
the BIA levy by-laws and the Sparks Street Mall Authority by-law for the BIAs
and Mall Authority listed in Recommendation 1 once the 2022 tax ratios are
approved by Council.
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CARRIED
4.
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ACS2022-FSD-REV-0002
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Citywide
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REPORT RECOMMENDATIONS
That the Finance and
Economic Development Committee recommend that Council:
1. Adopt the following
optional property tax classes in 2022:
• Shopping Centre property
class
• Parking Lot and Vacant Land
property class
• Office Building property
class
• Large Industrial property
class
• New Multi-Residential
property class
• Professional Sports Facility
property class.
2. Adopt the following
tax ratios for 2022:
Property Class Ratio**
Residential 1.00000
Multi-Residential 1.39606
New Multi-Residential 1.00000
Farm 0.20000
Managed Forest 0.25000
Pipeline 1.71989
Commercial Broad Class 1.89905
Commercial* 1.86924
Office Building* 2.31963
Parking Lot and Vacant Land* 1.26173
Shopping Centre* 1.50437
Professional Sports Facility 1.86924
Industrial Broad Class 2.41570
Industrial* 2.54076
Large Industrial* 2.18186
Landfill 2.76371
* including new construction classes for Business
Education Tax rate purposes.
** Subject to final minor revisions upon Ontario
Property Tax Analysis close-off.
3. Adopt the following
tax ratios, discounts and by-laws for the mandatory and optional property
subclasses and the tax rate percentage reduction for farm land awaiting
development:
• Small business subclass (commercial and
industrial): 92.5 per cent of the applicable Commercial and Industrial
property tax class ratio
• Commercial excess land (commercial, office
building and shopping centre property classes): 85 per cent of the applicable
commercial property class tax ratio
• Industrial and large industrial excess land: 82.5
per cent of the applicable industrial property class tax ratio
• Vacant industrial land: 65 per cent of the
applicable Industrial property class tax ratio
• Industrial and large industrial excess land: 82.5
per cent of the applicable industrial property class tax ratio
• Farm land awaiting development subclass I: 75 per
cent of the residential property class tax ratio and the corresponding tax
rate percentage reduction for the residential, multi-residential, commercial and
industrial property classes
• Farm land awaiting development subclass II: no
tax rate reduction
• Small-scale business on farm subclass: 25 per
cent of the applicable commercial or Industrial property class tax ratio for
the first $50,000 of assessment.
4. Approve that the
tax rates for 2022 be established based on the ratios adopted herein.
5. Approve that the
2022 capping and clawback provisions be as follows:
• That capping parameters be approved at the higher
of 10 per cent of the previous year's annualized tax or five per cent of the
2022 Current Value Assessment (CVA) taxes.
• That capped or clawed back properties whose
recalculated annualized taxes fall within $250 of their CVA taxation be moved
to their CVA tax for the year and be excluded from any future capping
adjustments.
• That properties that have reached their CVA
during the current year or crossed over from the clawed back category to the
capped category remain at CVA taxes and be excluded from any future capping adjustments.
• That properties that cross over from the capped category
to the clawed back category remain subject to clawback adjustments.
6. Approve that the
property tax and water mitigation programs previously approved by Council be
continued for 2022 as follows:
• Charitable Rebate Program
• Farm Grant Program
• Low-Income Seniors and Persons with Disabilities
Tax Deferral Program
• Low-Income Seniors and Persons with Disabilities
Water Deferral Program.
7. Adopt the notional
tax rate adjustment for the City of Ottawa as prescribed in the property
tax-related regulations made under the Municipal Act, 2001.
8. Approve that $5.1
million in additional tax revenue from the application of the notional tax
rate adjustment be allocated as follows:
• $2.3 million be contributed to the assessment
growth for 2022
• $2.8 million be contributed to the Tax
Stabilization Reserve.
9. Approve that the
2023 property tax and due date provisions be as follows:
• That the interim 2023 property tax billing be set
at 50 per cent of the 2022 adjusted/annualized taxes as permitted by legislation.
• That the following tax due dates be approved for
2023:
i. Interim: March 16, 2023
ii. Final: June 15, 2023.
• That the penalty and interest percentage charged
on overdue and unpaid tax arrears remain at 1.25 per cent per month (15 per
cent per year) for 2023, unchanged from 2022.
• That Council enact a by-law to establish the 2023
interim taxes, tax due dates, penalty and interest charges.
10. Adopt an annual levy
on eligible institutions pursuant to Section 323 of the Municipal Act,
2001, and Ontario Regulation 384/98 as follows:
• $75 per full-time student in attendance at universities
and colleges, pursuant to Section 323 (1)
• $75 per resident place in correctional
institutions, pursuant to Section 323 (2)
• $75 per rated bed in public hospitals, pursuant
to Section 323 (3)
• $75 per student place in provincial educational
institutions, pursuant to Section 323 (5).
11. Approve the amendment
to the Municipal Capital Facility By-law 2015-28 and associated Municipal
Capital Facility Agreement (MCFA) to extend the term to December 31, 2026, or
until the property ceases to operate and provide the same services under the
provisions of the MCFA at this location, whichever event occurs first.
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CARRIED
5.
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ACS2022-ICS-LEG-0002
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Citywide
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REPORT RECOMMENDATION
That the Finance and
Economic Development Committee recommend that Council receive this report for
information.
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RECEIVED
6.
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ACS2022-OCC-GEN-0011
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Citywide
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REPORT RECOMMENDATIONS
That Finance and Economic
Development Committee approve the following:
1. That Councillors
Brockington and Menard attend the Federation of Canadian Municipalities (FCM)
Annual Conference and Trade Show, to be held June 2 to June 5, 2022, in
Regina, Saskatchewan, in addition to the Mayor and Councillor Tierney, who
was previously appointed by Council to serve as the City’s FCM
representative;
2. That, as the FCM
Annual Conference and Trade Show will also be held virtually online, and
there are no travel, accommodation, or per diem expenses associated with this
method of attendance, any Member of Council wishing to attend FCM virtually,
shall notify the Office of the City Clerk prior to April 22, 2022; and
3. That, as the
Association of Municipalities of Ontario Annual Conference is to either be
held in Ottawa and there are no travel, accommodation, or per diem expenses
associated with this conference, any Member of Council wishing to attend, in
addition to the Mayor and Councillor Brockington, who was previously
appointed by Council to serve as the City’s AMO representative, shall notify
the Office of the City Clerk.
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CARRIED
7.
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ACS2022-PIE-CRO-0003
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Citywide
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REPORT RECOMMENDATION
That the Finance and
Economic Development Committee receive this report for information.
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RECEIVED
8.
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ACS2022-PIE-EDP-0004
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RIDEAU-VANIER (12)
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REPORT RECOMMENDATIONS
That the Finance and
Economic Development Committee recommend Council:
1. Approve the Montreal
Road Community Improvement Plan Program Application submitted by Riverain
Developments Inc., owner of the property at 2 Montreal Road and 29 Selkirk
Street for a Community Improvement Plan grant not to exceed $5,000,000 over a
maximum period of 10 years, subject to the establishment of, and in
accordance with, the terms and conditions of a Community Improvement Plan
Agreement; and
2. Delegate authority
to the General Manager, Planning, Real Estate and Economic Development, to finalize
and execute a Montreal Road Community Improvement Plan Agreement with
Riverain Developments Inc. establishing the terms and conditions governing
the payment of a Community Improvement Plan grant for the redevelopment of 2
Montreal Road and 29 Selkirk Street to the satisfaction of the City Manager,
the City Clerk, the City Solicitor, and the City Treasurer.
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Committee heard from the following public delegations:
Chris Greenshield, Vice-President, Vanier Community Association
spoke in support of the report, noting the need for affordable housing, which will
hopefully be addressed in Phase 2 of the project.
Nathalie Carrier, Executive Director, Vanier BIA, also spoke in
support, noting the applicant has worked with the community and understands its
needs.
Emily Roukhkian, Main + Main is the applicant and was available to
respond to questions.
After discussion, the Committee CARRIED this item as presented.
9.
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ACS2022-IWS-AM-0001
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Citywide
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REPORT RECOMMENDATIONS
That Finance and Economic
Development Committee, recommend Council:
1. Approve the
Drinking Water Asset Management Plan, consistent with Provincial regulations,
described in this report and attached as Document 1;
2. Approve the
Wastewater Asset Management Plan, consistent with Provincial regulations, described
in this report and attached as Document 2;
3. Approve the
Stormwater Asset Management Plan, consistent with Provincial regulations,
described in this report and attached as Document 3;
4. Approve the Transportation
Asset Management Plan, consistent with the Provincial regulations, described
in this report and attached as Document 4; and
5. Transfer the
Executive Lead from the General Manager of Planning, Real Estate and Economic
Development Department (formerly Planning, Infrastructure and Economic
Development Department) to the General Manager, Infrastructure Water Services
Department, for the Comprehensive Asset Management Program and Policy, as per
the Council approved organizational changes on October 21, 2021.
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In response to questions from Councillor E. El-Chantiry, Tammy Rose,
General Manager, Infrastructure and Water Services and Gen Nielson, Manager,
Asset Manager agreed that this report goes hand in hand with the Long Term
Financial Planning and noted there are many tools to mitigate the unforeseen
requests, including improving the Asset Management section in staff reports.
After discussion, the Committee CARRIED this item for information.
MOTION No. FEDC
2022 2/36
Moved by: Councillor L. Dudas
BE IT RESOLVED THAT
the Rules of Procedure be suspended in order to meet spring and summer requests
for field and facility use at RCGT Park in a timely manner.
WHEREAS on December 19, 2019, City Council
approved an offer from the 12274345 CANADA INC (the “Partnership”) to lease the
Ottawa Stadium; and
WHEREAS a ten-year (January 1, 2021, to
December 31, 2031) Lease Agreement (the “Lease”) was executed between the City
and the Partnership on September 22, 2020, for the use of the Ottawa Stadium;
and
WHEREAS the Lease included provisions for the
City and the Partnership to enjoy shared use of the facility; and
WHEREAS the Lease Agreement contemplated that
the City would allocate to the Partnership, on a priority basis, use of the
stadium for league games and team practices; and
WHEREAS the Lease Agreement also contemplated
that the City would be responsible for allocating all other baseball and
non-baseball uses of the stadium, including Partnership non-baseball events and
all community uses; and
WHEREAS the Partnership has proposed that it assume responsibility
for the scheduling, allocation and booking of all facility uses by the
Partnership and community users; and
WHEREAS this approach would leverage the expertise of the
Partnership and the Titans in managing and optimizing the use of this purpose-built
sporting facility for baseball operations and the delivery of special events;
and
WHEREAS the Partnership has also proposed to compensate the City for
the budgeted revenue expected from its non-baseball events and community
rentals, in order to better coordinate use of the
site and optimize its full potential; and
WHEREAS the City has assessed this proposal
and concurs that it would be of benefit to all parties;
THEREFORE BE IT RESOLVED that the Finance and
Economic Development Committee recommend that City Council approve the proposed
changes in approach to the scheduling, allocation and booking of the site as proposed
by the Partnership; and
BE IT FURTHER RESOLVED that the General Manager of Recreation,
Cultural and Facility Services be delegated the authority to finalize and
execute a Facility Booking Agreement with the Partnership, in accordance with
the following guidelines:
- The Partnership
will allocate use of the Facility while ensuring that all clients booking
the Stadium have adequate insurance in place for the proposed use,
including naming the City as an additional insured;
- The Partnership
will assume all responsibility for set-up, preparation, take-down,
janitorial and any remedial work required for any special event day bookings;
- The Partnership
will continue to present Titans games in accordance with the requirements
of its existing Lease with the City;
- The Partnership
will continue to prioritize bookings for community use that the Partnership
determines are appropriate and consistent with the calibre of the
Facility, including high-level community leagues and postsecondary teams;
- The Partnership will
follow the requirements of the Special Events By-law 2013-232, including
consulting with the Special Events Advisory Team for any events where more
than 500 people are expected to attend;
- The Partnership
will continue to pay the fees that would otherwise be payable to the City
for use of the facility, as set out in the Lease and to be reaffirmed in
the Facility Booking Agreement;
- The
Partnership will indemnify the City from any expenses, damages, losses or
claims arising from any bookings made by the Partnership or the events
held pursuant to a booking made by the Partnership; and
- The
Facility Booking Agreement will only govern the transfer of responsibility
for booking the Facility from the Central Allocations Office to the
Partnership and further delineate maintenance and repair obligations as a result
of the different events. However, the existing Lease will remain in
effect.
After the
introduction of the above noted motion, Dan Chenier, General Manager of
Recreation, Cultural and Facilities Services and Derrick Moodie, Director,
Economic Development responded to questions in terms of the lease, the
responsibility of booking events and the revenue aspects of the motion. It was
also noted that this motion should have been prepared as a report in order to
have a fulsome discussion. Staff reminded Committee that a report was approved
last year on this topic and that this motion was brought forward to Committee
members to consider changes in the approach
to the scheduling, allocation and booking of the site.
After discussion, Committee CARRIED Motion No. FEDC 2022
2/36 as presented.
The meeting
adjourned at 10:53 am.
Original
Signed by: Original Signed by:
Carole Legault Mayor
Jim Watson
_____________________________ _____________________________
Committee Coordinator Chair