Ottawa Public Library Board

Minutes

Meeting #:
12
Date:
Time:
-
Location:
Champlain Room, 110 Laurier Avenue West, and by electronic participation
Present:
  • Chair Matthew Luloff, 
  • Vice-Chair Kathy Fisher, 
  • Trustee Jessica Bradley, 
  • Trustee Mary-Rose Brown, 
  • Trustee Alison Crawford, 
  • Trustee Rawlson King, 
  • Trustee Catherine Kitts, 
  • Trustee Harvey A. Slack, 
  • and Trustee Adam Smith 

1.
Notices and meeting information for meeting participants and the public

 

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.


This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes, such as the record of written and oral submissions. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

Notes:

  1. The meeting began at 5:00 pm.
  2. Trustees Bradley, Brown, and Smith participated electronically.

The Board suspended the rules of procedure to move the following motion:

MOTION OPL 20240409/1

Moved by Vice-Chair Fisher:

WHEREAS from time to time, staff adjust the Board meeting schedule in order to align with the meeting dates of respective City of Ottawa Committees or Ottawa City Council meetings and to allow OPL staff to prepare documents for these meetings;

THEREFORE BE IT RESOLVED that the Ottawa Public Library Board meeting date of Tuesday, May 14, 2024 at 5:00pm be rescheduled to Thursday, May 2, 2024 at 5:00pm.

Result: Carried

2.
Recognition of Anishinābe Algonquin Territory

 

Chair Luloff welcomed member and attendees to the Ottawa Public Library Board meeting and delivered the Indigenous land acknowledgment statement.

3.
Roll Call

 

The Chair proceeded with roll call by voice in random order.

4.
Regrets

 

There were no regrets.

5.
Declarations of Interest

 

No Declarations of Interest were filed.

6.
Confirmation of Minutes

 

7.
Communications

 

There were no communications.

8.
Chair's Verbal Update

 

MOTION OPL 20240409/2

That the Ottawa Public Library Board receive the Chair’s verbal update for information.

Results: Received

9.
Chief Librarian/Chief Executive Officer's Report

 

MOTION OPL 20240409/3

That the Ottawa Public Library Board receive the Chief Librarian/Chief Executive Officer's report for information.

Results: Received

10.
Presentations

 

10.1
Friends of the Ottawa Public Library Association

 

MOTION OPL 20240409/4

That the Ottawa Public Library Board:

  1. Receive the presentation for information; and,
  2. Express its unanimous appreciation for FOPLA;s generous contributions to OPL, including the annual donation of $143,800, and the $750,000 FOPLA gift to the "Unlock Potential" campaign for the Central branch at Ādisōke, which is an inspiration to the Board, the community, and other organizations.

Results: Received, as amended

11.
Reports

 

11.1
2024 Ottawa Public Library Board Work Plan

 

File Number: OPLB-2024-0409-11.1

MOTION OPL 20240409/5

That the Ottawa Public Library Board:

  1. Receive the report for information;
  2. Approve the 2024 Board Work Plan items in Document 1; and,
  3. Receive the 2024 Corporate Work Plan items in Document 1 for information.

Results: Received and Carried

11.2
Branding Strategy: Phase 1 – Research and Discovery

 

File Number: OPLB-2024-0409-11.2

MOTION OPL 20240409/6

That the Ottawa Public Library Board:

  1. Receive the results of the Brand Strategy Phase 1 – Research and Discovery, as attached in Document 1; and,
  2. Direct staff to proceed to Phase 2 – Brand Strategy Development, and report back to the Board by Q4 2024.

Results: Received and Carried

11.3
Alta Vista Branch Closure for Lifecycle Project

 

File Number: OPLB-2024-0409-11.3

MOTION OPL 20240409/7

That the Ottawa Public Library Board:

  1. Approve the temporary closure of the Alta Vista Branch for six (6) weeks beginning June 2024 to undertake facility improvements; and,
  2. Approve modified service delivery to the Alta Vista community at the Jim Durrell Recreation Complex, for the duration of the closure, as further described in this report.

Results: Carried

11.4
Semi-Annual Performance Measurement – July-December 2023

 

File Number: OPLB-2024-0409-11.4

MOTION OPL 20240409/8

That the Ottawa Public Library Board receive this report for information.

Results: Received

12.
In Camera Items

 

There were no in camera items.

13.
Information Previously Distributed

 

14.
Notices of Motions (For Consideration at Subsequent Meeting)

 

There were no Notices of Motion.

15.
Inquiries

 

There were no Inquiries.

16.
Other Business

 

The Chair, Trustees, guests, and staff shared reading recommendations.

17.
Adjournment

 

Be It Resolved that the Ottawa Public Library Board meeting be adjourned at 6:32 pm.

18.
Next Meeting

 

Thursday, May 2, 2024 (as per motion)

No Item Selected