Audit Committee

Agenda

Meeting #:

4

Date:

Monday, November 27, 2023

Time:

9:30 A.m. - 12:30 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Members:

• Chair: Councillor Cathy Curry, 
• Vice-Chair: Councillor David Brown, 
• Councillor David Hill, 
• Councillor Theresa Kavanagh, 
• Councillor Marty Carr, 
• Councillor Catherine Kitts, 
• Councillor Allan Hubley, 
• and Councillor Wilson Lo 

Mélanie Blais, Acting Committee Coordinator
[phone], ext. 27005, [e-mail]

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1.

Notices and meeting information for meeting participants and the public

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and hybrid participation details.

Accessible formats and communication supports are available, upon request.

Except where otherwise indicated, reports requiring Council consideration will be presented to Council on December 6 in Audit Committee Report 4.

The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on November 24, and the deadline to register to speak by email is 8:30 am on November 27.

2.

Declarations of Interest

3.

Confirmation of Minutes

3.1

AC Minutes 3 – September 22, 2023

3.2

AC Confidential Minutes 3 - September 22, 2023

4.

Presentations

4.1

Verbal Update – Status of Outstanding Recommendations

5.

Office of the Auditor General

5.1

Office of the Auditor General (OAG) – Investigation of Allegations Related to Planning Activities for the Conservancy Development

File No. ACS2023-OAG-BVG-011 - City-wide

• Report recommendation

  That the Audit Committee receive the Conservancy Development Investigation report and recommend that Council consider and approve the recommendations.   

5.2

Office of the Auditor General (OAG) – 2024-2025 Audit Work Plan

File No. ACS2023-OAG-BVG-012 - City-wide

• Report recommendation

  That the Audit Committee recommend Council approve the Office of the Auditor General’s 2024-2025 Audit Work Plan.

6.

Finance and Corporate Services Department

6.1

Appointment of an external auditor for a five-year term

File No. ACS2023-FCS-FIN-0010 - City-wide

• Report recommendations

  That the Audit Committee recommend that Council approve:

  1. The appointment of KPMG LLP as the external auditors of the City of Ottawa commencing upon issuance of a purchase order to KPMG and ending September 30, 2028 (includes the audits for five fiscal years) for a total firm price of $2,970,850 plus HST for the five-year contract period, and that the necessary By-Law be enacted; and,
  2. The appointment of KPMG LLP as the external auditors of the Ottawa Community Lands Development Corporation for the five-year period ending September 30, 2028.

6.2

2024 Draft Operating and Capital Budgets

File No.: ACS2023-FCS-FSP-0016 - City-wide

The draft budget was tabled at the Council meeting of November 8, 2023. The Audit Committee’s report on the draft budget will be considered by Council at its meeting of December 6, 2023.

• Report recommendation

  That the Audit Committee consider the relevant portions of the 2024 Operating and Capital Budgets and make recommendations to Council sitting in Committee of the Whole to be held December 6, 2023.

7.

In Camera Items

That, in accordance with Procedure By-Law 2022-410, the Audit Committee resolve In Camera pursuant to Subsection 13(1)(a), the security of the property of the city, and based upon the rationale set out in the legal implications section of the report, the report entitled “Office of the Auditor General (OAG) – Audit of Cybersecurity” will not be reported out.

7.1

Office of the Auditor General (OAG) – Audit of Cybersecurity

File No. ACS2023-OAG-BVG-0013 - City-wide

• Report recommendation

  That the Audit Committee receive the Audit of Cybersecurity report and recommend that Council consider and approve the recommendations.

8.

Notices of Motions (For Consideration at Subsequent Meeting)

9.

Inquiries

10.

Other Business

11.

Adjournment

Next Meeting

February 29, 2024