Ottawa Public Library Board Meeting
Agenda 34
Tuesday, 10 May 2022,
5:00 p.m.
Electronic Participation
This Meeting will be held through electronic
participation in accordance with Section 238 of the Municipal Act, 2001 and the
Ottawa Public Library Board Rules of Procedure By-law, 2018, as amended .
Persons wishing to provide comments on the agenda item contained herein should
refer to the process detailed in and attached to this agenda as an Appendix A.
Julie Tremblay,
Library Board Assistant
613-580-2424 x32169
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Board Members:
Chair:
Matthew Luloff
Vice-Chair: Kathy Fisher
Trustees: Steven Begg, Riley Brockington, Mary-Rose Brown,
Allan Higdon, Rawlson King, Catherine Kitts, Harvey A. Slack
Accessible formats and
communication supports are available for any specific agenda item. Please
contact the OPL Board at [email protected] at least two (2) business
days in advance of the meeting to make a request.
|
RECOGNITION OF
ANISHINĀBE ALGONQUIN TERRITORY
|
That the Ottawa Public
Library Board receive this presentation for information.
|
That the Ottawa Public
Library Board approve the revised Library Code of Conduct Position Statement.
|
That the Ottawa Public
Library Board:
1. Receive the
report for information;
2. Approve the 2022
Service Delivery Framework (SDF), including the Guiding Principles, Service
Categories, and Service Channels, as further described in this report:
a. Direct
staff to implement Phase 6, including:
i. Establish
a service planning and design team;
ii. Develop
the approach, strategies, and frameworks associated with the SDF; and,
b. Direct staff to modify OPLB
Policy 010 – CEO Board Reporting and Monitoring to reflect that key strategic
frameworks are reviewed a minimum of once per term of Board.
|
That the Ottawa Public
Library Board approve Trustee Catherine Kitts to fill the Intellectual
Freedom and Order of Friendship vacancies.
|
That the Ottawa Public
Library Board:
1. Receive this report
for information;
2. Approve the closing of
the accounts as per the Works in Progress (WIP) Capital Review, including the
closure of $25,919 to be deposited to the reserves, as further described in
this report; and,
3. Direct staff to work
with the City’s Financial Services Unit to forward Appendix F – 2022 Works in
Progress (WIP) Capital Review to Ottawa City Council, for considerations as
part of a report through the City’s Finance and Economic Development
Committee.
|
That the Ottawa Public
Library Board receive this report for information.
|
That the Ottawa Public
Library Board receive this report for information.
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Note: 1. In Camera items are
not subject to public discussion or audience*.
2. Any
written or verbal submissions (including your name but excluding personal
contact information) will form part of the public record and be made available
to the Ottawa Public Library Board and the public.
Appendix
A – Remote Participation Details
This meeting will be hosted in Zoom. Public Delegations may
join the meeting by calling a toll-free telephone number or using Zoom software
on a computer or mobile device.
Members of the Board and Required Ottawa Public Library (OPL)
Staff
The Library Board Assistant will send a Zoom link and password
prior to the meeting to Members of the Board, and staff who are required to
participate.
Other OPL and Municipal Staff, Media and General Public
Staff not participating in the meeting, the media and the general
public may view the meeting via the Ottawa
Public Library’s YouTube channel by clicking on: https://www.youtube.com/watch?v=o5yiXM6ASxk
Public Delegations / Submissions to the Board
There are several ways in which the general public can
provide submissions to the Board for the May 10 meeting, as follows:
a)
Submit comments in
writing: Persons wishing to provide comments to the Ottawa Public Library Board
are strongly encouraged to submit such comments in writing, by email to the
Board email address at: [email protected]. Comments received by Tuesday, May
10 will be provided to the Board members
prior to the meeting. Comments received after this time will be forwarded to
Board members as soon as possible.
b)
Submit verbal
comments in advance of the meeting (Prior to 4:00 PM on Monday, May 9).
You may contact the Library Board Assistant at 613-580-2424, ext. 32169 to have
comments transcribed.
c)
Register to Speak
at the Board Meeting: (Prior to 1:00 p.m. on Tuesday, May 10):
Fill out a Request to Speak Form. To access the Request to Speak form, please copy
and paste the following URL into your browser: https://biblioottawalibrary.ca/en/request-speak-opl-board.” See details below on how to
participate remotely in the meeting this manner. If you wish to make a visual
presentation, please see further details below. Notwithstanding the deadlines noted
above, public delegations are requested to register as soon as possible in
order to facilitate an orderly registration process and meeting. Logistical
details will be provided upon confirmation of registration.
Remote participation for Public Delegations
Upon receipt of your registration to speak at
the meeting, by way of one of the procedures outlined above, delegates will be
asked to submit the username they will be using to join the Zoom meeting, phone
number from which they will be dialing into the meeting and email address (if
available). Registration is required so that the Library Board Assistant may provide Zoom
meeting information to the speaker prior to the meeting.
Persons who intend to participate during the
meeting may wish to register/sign up in Zoom, if they have not already
done so. The following information is provided for your consideration and
guidance during remote participation in the meeting:
As screen-sharing will not be enabled for
participants during this meeting, those delegates who wish to provide a visual
presentation (PowerPoint or other) must email it the Board email address at: [email protected]. Staff will share
your presentation from their screen as you speak, and advance through it as
needed. Please let staff know when to advance by verbally saying “next slide”
or “scroll down” and note that there may be a delay of a few seconds. In order
to allow sufficient time for set-up and testing in advance of the meeting start
time, those who wish to provide visual presentations are required to
register to speak and provide those materials to the Board Assistant prior to 3:00 p.m. on
Tuesday, May 10.