Ottawa Police Service Board

Minutes

Meeting #:

111

Date:

Monday, December 02, 2024

Time:

4:00 P.m. - 5:00 P.m.

Location:

Electronic Participation

Present:

• Chair: Salim Fakirani, 
• Mayor Mark Sutcliffe, 
• Councillor Cathy Curry, 
• Vice Chair: Marty Carr, 
• and Peter Henschel 

Absent:

• Dave Donaldson 

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1.

Notices and meeting information for participants and members of the public

This draft Minutes document contains a summary of the disposition of items and actions taken at the meeting. This document does not include all of the text that will be included in the final Minutes. Recorded votes and dissents contained in this draft Minutes document are draft until the Minutes of the meeting are confirmed by the Board. The final draft Minutes will be published with the agenda for the next regular Board meeting and, once confirmed, will replace this document.

2.

Confirmation of Agenda

The agenda was amended to withdraw items 8.9, 8.10, and 8. 11.

• That the Ottawa Police Service Board confirm the amended agenda of the 2 December 2024 meeting.

  Carried as amended

3.

Confirmation of Minutes

3.1

Minutes #109 of 28 October 2024

• That the Ottawa Police Service Board confirm Minutes #109 of the 28 October 2024 meeting.

  Carried

3.2

Minutes #110 of 13 November 2024

• That the Ottawa Police Service Board confirm Minutes #110 of the 13 November 2024 special meeting.

  Carried

4.

Committee Meetings: Reports from Committee Chairs & Minutes

4.1

Finance and Audit Committee - Draft Minutes #29 of 22 November, 2024

• That the Ottawa Police Service Board receive this item for information.

  Received

5.

Declarations of Interest

No Declarations of Interest were filed.

6.

Public Delegations

The final public delegate list will be recorded as part of the final draft minutes for the December 2, 2024 meeting. 

7.

Inquiries

There were no Inquiries.

8.

Items of Business

8.1

Chair’s verbal report

Chair's report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.2

Chief’s verbal report

Chief's report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.3

Boys and Girls Club of Ottawa – Report on outcomes of grant funding

Presentation

• That the Ottawa Police Service Board receive this report for information.

  Received

8.4

Canadian Association of Police Governance: Winter Governance Summit Attendance and Sponsorship

Acting Executive Director 's report

The recommendation was amended to add Member Henschel.

• That the Ottawa Police Service Board approve:

  1. The registration of Chair Fakirani, Vice-Chair Carr, Members Curry, Donaldson, and Henschel, Acting Executive Director Sayah and Board Assistant Ben Guedria for the Canada Association of Police Governance’s Winter Governance Summit, taking place in Ottawa on January 6 – 7, 2024, at a cost of $2,030, before taxes.
  2. A $2,000 Gold sponsorship for the Canadian Association of Police Governance’s 2025 Winter Governance Summit.
  Carried as amended

8.5

Ratification of Appointment of Ottawa Police Service Officers by Electronic Polling

This item is before the Board for ratification following pre-approval on November 20, 2024, by electronic polling.

• That the Ottawa Police Service Board:

  1. Appoint, on the date of swearing in, the Ottawa Police Service police officers listed within this report pursuant to Section 37(1)(c) of the Community Safety and Policing Act (CSPA)
  2. Issue a certificate of appointment as required by Section 83(4) of the CSPA.
  Carried

8.6

Ratification of Appointment of City of Ottawa, Transit Services Special Constables by Electronic Polling

This item is before the Board for ratification following pre-approval on November 9, 2024, by electronic polling.

• That the Ottawa Police Service Board approve the appointment of seven (7) City of Ottawa employees listed in Appendix 1 as Special Constables for City of Ottawa, Transit Services pursuant to Section 92 of the Community Safety and Policing Act (CSPA).

  Carried

8.7

Ratification of Reappointment of City of Ottawa, Transit Services Special Constables by Electronic Polling

This item is before the Board for ratification following pre-approval on November 9, 2024, by electronic polling.

• That the Ottawa Police Service Board approve the reappointment of five (5) City of Ottawa employees listed in Appendix 1 as Special Constables for City of Ottawa, Transit Services pursuant to Section 92 of the Community Safety and Policing Act (CSPA).

  Carried

8.8

Appointment of Special Constables – City of Ottawa (Transit Services)

Chief’s report

• That the Ottawa Police Service Board approve the appointment of five (5) City of Ottawa employees listed in Appendix 1 as Special Constables for City of Ottawa, Transit Services pursuant to Section 92 of the Community Safety and Policing Act (CSPA).

  Carried

8.9

Delegation of Police Officer Status Approval

Chief’s report

• That the Ottawa Police Service Board:

  1. Introduce a bylaw to delegate authority to the Appointment Committee comprised of the Chair and Vice-Chair to approve Police Officer Appointments and, pursuant to Section 42 and 37(1)(c) of the Community Safety and Policing Act (CSPA), in accordance with the terms and conditions set forth in the Approval of Appointment Forms obtained from the Ministry of the Solicitor General; and
  2. Approve monthly reporting to the Board for exercise of this delegated authority.

  Withdrawn

8.10

Delegation of Approval for Special Constable Appointments and Reappointments

Chief’s report

• That the Ottawa Police Service Board:

  1. Establish an appointment Committee comprised of the Chair and Vice-Chair and that the Board delegates authority to the Appointment Committee to approve Special Constable Appointments and Re-Appointments, pursuant to Section 42 and 97 of the Community Safety and Policing Act (CSPA), in accordance with the terms and conditions set forth in the Approval of Appointment Forms obtained from the Ministry of the Solicitor General; and
  2. Approve monthly reporting to the Board for exercise of this delegated authority.

  Withdrawn

8.11

Bylaw Establishing the Appointment Committee

• That the Ottawa Police Service Board approve the bylaw Establishing the Appointment Committee

  Withdrawn

8.12

2025 Draft Operating and Capital Budget

Chief’s report

• That the Ottawa Police Service Board:

  1. Approve the Ottawa Police Service 2025 Draft Operating and Capital Budget
  2. Delegate authority to the Chief of Police to execute and administer the 2025 Fleet Replacement Program, up to a maximum of $5.4 million.
  3. Delegate authority to the Chief of Police to execute and administer the 2025 Conducted Energy Weapon (CEW) Program, up to a maximum of $1.9 million.
  4. Approve the reduction of the budget of capital order 903447 South Facility by $6 million of pay as you go funding and return those funds to the general reserve.
  5. Approve the closure of capital order 907491 Elgin Refit and return $10,354,976 of pay as you go funding to the general reserve.
  6. Approve the refinancing of $7,771,192 contained in capital order 903447 South Facility from pay as you go financing to debt.
  Carried

8.13

Core Strategy and Neighbourhood Operations Centre Implementation Plan

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.14

Financial Status Report – Third Quarter 2024

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.15

Workforce Management Report – Third Quarter 2024

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.16

Response to Inquiry I-24-05 – Reporting of Illegal Drug Consumption in Public Spaces

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.17

Response to Inquiry I-24-02 – Mistaken Identity

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.18

Performance Report – Third Quarter 2024

Chief’s report

• That the Ottawa Police Service Board receive this report for information.

  Received

8.19

Outstanding Board Inquiries, Motions & Directions: December 2024 Report

Acting Executive Director 's report 

• That the Ottawa Police Service Board receive this report for information. 

  Received

8.20

Letters of Commendation: December 2024

Chief’s report

• That the Ottawa Police Service Board receive this report for information. 

  Received

9.

Other Business

Vice Chair Carr provided the below motion:

That the Ottawa Police Service Board direct board staff to begin the process of developing a policy with respect to reporting requirements under section 81 of the Community Safety and Policing Act under the supervision of the Policy and Governance Committee.

Carried

10.

In Camera Items

In accordance with Section 44 of the Community Safety and Policing Act, 2019, the Ottawa Police Service Board met in a closed session prior to the public meeting to discuss items pertaining to the following subject matter:

1. Update On Demonstrations and Event Management
2. Operational matters
3. Request for Temporary Assistance (CSPA, S. 19)
4. Lease Renewal
5. Executive Succession Management – 2023-2024 Annual Report
6. Delay Application
7. Labour Relations Matter
8. Legal matters
9. Legal matters
10. Labour Relations Matter
11. Labour Relations Matter

11.

Adjournment

The meeting adjourned at 6:06 pm.

12.

Next Meeting

Regular Meeting – Monday, December 16, 2024 - 4:00 PM