Ottawa Board of Health Draft Minutes October 17 2016



Ottawa Board of Health
MINUTES 11
Monday, October 17, 2016, 5:00 PM
Champlain Room, 110 Laurier Avenue West
Contact for the Ottawa Board of Health:
Diane Blais, Board of Health Secretary
613-580-2424, ext. 21544
[email protected]

Board Members:
Chair: S. Qadri
Vice-Chair: J. Poirier
Members: D. Chernushenko, M. Fleury, A. Kapur, L. Leikin, C. McKenney, S. Pinel, M. Qaqish, M. Taylor, P. Tilley

The Ottawa Board of Health met in the Champlain Room, 110 Laurier Avenue West, Ottawa, on Monday, October 17, 2016 beginning at 5:00 PM.

The Chair, Shad Qadri, presided over the meeting.


 

 

ANNOUNCEMENTS/CEREMONIAL ACTIVITIES

Chair Qadri presented a certificate of recognition to Ottawa Public Health employees for their hard work, in preparation of the Accreditation process.

In June 2016, Ottawa Public Health took part in an accreditation process and was awarded Accreditation with Exemplary Status, the highest level that can be achieved. Ms. Esther Moghadam, Chief Nursing Officer and Deputy Director, accepted the certificate on behalf of staff, noting the particular contributions of a number of employees.

 

ROLL CALL

Members Kapur and Taylor were absent from the meeting.

 

REGRETS

Members Kapur and Taylor have sent regrets.

 

DECLARATIONS OF PECUNIARY INTEREST(INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS)

No declarations of pecuniary interest were filed.

 

CONFIRMATION OF MINUTES

Confirmation of the Minutes of the meeting of June 20, 2016

CONFIRMED

 

COMMUNICATIONS

Fifteen communication items have been received (held on file with the Board of Health Secretary)

 

MOTION TO INTRODUCE REPORTS

 

Motion 11/01

Moved by Member Tilley

BE IT RESOLVED THAT the Chair of the Board of Health Verbal Report; the Medical Officer of Health Verbal Report; Reducing Preventable Infectious Diseases Strategic Direction report; Ottawa Public Health Submission to Federal Task Force - Toward the Legalization, Regulation and Restriction of Access to Marijuana; 2016 Operating Budget Q2 – Board of Health for the City of Ottawa Health Unit Status Report; Delegation of Authority – Contracts Awarded for the Period of January 1 to June 30, 2016 report; and Ottawa Board of Health Public Health Funding and Accountability Agreement 2016 Mid-Year Update report be received and considered.

 

CARRIED

 

Following a ‘Consent Agenda’ process, the Board considered the held items in the following order: 1, 2, 3, and 4.

1.

CHAIR OF THE BOARD OF HEALTH VERBAL REPORT

 

ACS2016-OPH-BOH-0005

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

Chair Qadri provided the Board with an update on recent events. The attached memo includes the Chair of the Board of Health Verbal Update.

The report recommendation was then put to the Board.

 

RECEIVED

 

2.

MEDICAL OFFICER OF HEALTH VERBAL REPORT

 

ACS2016-OPH-MOH-0006

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

Dr. Isra Levy, Medical Officer of Health, provided the Board with an update on recent developments. The attached memo includes the Medical Officer of Health Verbal Update.

The report recommendation was then put to the Board.

 

RECEIVED

 

3.

REDUCING PREVENTABLE INFECTIOUS DISEASES STRATEGIC DIRECTION

 

ACS2016-OPH-PHMU-0001

 

That the Board of Health approve Ottawa Public Health’s four-pronged approach to enhancing the community’s collective capacity to reduce preventable infectious diseases, as outlined in this report.

 

Dr. Carolyn Pim, Associate Medical Officer of Health, spoke to a PowerPoint presentation, which served to provide the Board with some context on this report. Dr. Pim then took questions from Board members. This discussion lasted approximately 20 minutes. A copy of the presentation is held on file with the Board of Health Secretary.

The report recommendation was then put to the Board.

 

CARRIED

 

4.

OTTAWA PUBLIC HEALTH SUBMISSION TO THE FEDERAL TASK FORCE ON LEGALIZING MARIJUANA

 

ACS2016-OPH-HPDP-0006

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

Ms. Gillian Connelly, Manager, Health Promotion Disease Prevention, spoke to a PowerPoint presentation, which served to provide the Board with some context on this report. Ms. Connelly then took questions from Board members. This discussion lasted approximately 45 minutes. A copy of the presentation is held on file with the Board of Health Secretary.

The report recommendation was then put to the Board.

 

RECEIVED, with the following motion:

 

Motion 11/02

Moved by Member Leikin

WHEREAS the federal government is expected to introduce legislation in spring 2017 further to the current work of the Task Force on Marijuana Legalization and Regulation; and

WHEREAS the legislation that the Federal Government is expected to table in 2017 may not fully address all the public health concerns identified by Ottawa Public Health and/or other public health agencies through the summer 2016 public consultation process;

THEREFORE BE IT RESOLVED THAT staff report back to the Board with an analysis of the legislation at an appropriate time in 2017, with the objective of a potential further submission from the Board of Health to the federal government as part of the legislative process;

AND BE IT FURTHER RESOLVED THAT staff monitor any provincial developments on this issue and the implications for Ottawa Public Health policy and practice and report to the Board as appropriate.

 

CARRIED

 

5.

2016 OPERATING BUDGET Q2 – BOARD OF HEALTH FOR THE CITY OF OTTAWA HEALTH UNIT STATUS REPORT

 

ACS2016-OPH-IQS-0006

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

RECEIVED

 

6.

DELEGATION OF AUTHORITY – CONTRACTS AWARDED FOR THE PERIOD OF JANUARY 1 TO JUNE 30, 2016

 

ACS2016-OPH-IQS-0007

 

That the Board of Health for the City of Ottawa Health Unit receive this report for information.

 

RECEIVED

 

7.

OTTAWA BOARD OF HEALTH PUBLIC HEALTH FUNDING AND ACCOUNTABILITY AGREEMENT 2016 MID-YEAR UPDATE

 

ACS2016-OPH-IQS-0008

 

That the Board of Health for the City of Ottawa Health Unit receive the following for information:

1.    A summary of Amending Agreement No. 5 to the Public Health Funding and Accountability Agreement between the Board of Health and the Ministry of Health and Long-Term care, as outlined in this report;

2.    Completed 2015/16 school year results for Oral Health Assessment and Surveillance indicators, as outlined in this report; and

3.    2016 year-to-date results, as outlined in this report.

 

CARRIED

 

MOTION TO ADOPT REPORTS

 

Motion 11/03

Moved by Member Tilley

BE IT RESOLVED THAT the Chair of the Board of Health Verbal Report; the Medical Officer of Health Verbal Report; Reducing Preventable Infectious Diseases Strategic Direction report; Ottawa Public Health Submission to Federal Task Force - Toward the Legalization, Regulation and Restriction of Access to Marijuana; 2016 Operating Budget Q2 – Board of Health for the City of Ottawa Health Unit Status Report; Delegation of Authority – Contracts Awarded for the Period of January 1 to June 30, 2016 report; and Ottawa Board of Health Public Health Funding and Accountability Agreement 2016 Mid-Year Update, be received and adopted as amended.

 

CARRIED

 

MOTIONS OF WHICH NOTICE HAS BEEN GIVEN PREVIOUSLY

There were no motions of which notice had been given previously.

 

MOTIONS REQUIRING SUSPENSION OF THE RULES OF PROCEDURE

There were no motions requiring suspension of the rules of procedure.

 

NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING)

There were no Notices of Motions (for consideration at subsequent meeting).

 

INFORMATION PREVIOUSLY DISTRIBUTED

There was no information previously distributed.

 

CONFIRMATION BY-LAW

 

Motion 11/04

Moved by Member Tilley

BE IT RESOLVED THAT Confirmation By-law no. 2016-4, a by-law of the Board of Health for the City of Ottawa Health Unit to confirm the proceedings of the Ottawa Board of Health at its meeting of October 17, 2016, be read and passed.

 

CARRIED

 

INQUIRIES AND ANSWERS

There were no inquiries.

 

ADJOURNMENT

The Board adjourned the meeting at 6:46 p.m.

 

NEXT MEETING

Regular Meeting

Thursday, November 3, 2016 - 5:00 PM, Champlain Room

“Original signed by”

 

“Original signed by”

BOARD SECRETARY

 

BOARD CHAIR

 

 


M E M O   /   N O T E   D E   S E R V I C E

TO: Board of Health for the City of Ottawa Health Unit

DESTINATAIRE : Conseil de santé de la circonscription sanitaire de la ville d’Ottawa


FROM: Councillor Shad Qadri

Contact:
Councillor Shad Qadri
Chair, Ottawa Board of Health
613-580-2424 ext. 23681
[email protected]



EXPÉDITEUR : Conseiller Shad Qadri

Personne ressource :
Conseiller Shad Qadri
Président, Conseil de santé d’Ottawa
613-580-2424, poste 23681
[email protected]


DATE: October 17, 2016

17 octobre 2016

FILE NUMBER: ACS2016-OPH-BOH-0006

SUBJECT: CHAIR OF THE BOARD OF HEALTH VERBAL REPORT

OBJET : RAPPORT VERBAL DU PRÉSIDENT DU CONSEIL DE SANTÉ

Check upon delivery

Hello everyone, bonjour à tous.

We have had a very full and eventful summer since we last met in June. I would like to take this opportunity to update you on a number of items.

Appointment of Dr. Monir Taha, Associate Medical Officer of Health

I am pleased to begin today’s meeting by welcoming our new Associate Medical Officer of Health, Dr. Monir Taha, to his first meeting of the Board.

Board members will recall that Dr. Taha was selected following a rigorous national recruitment campaign and joined Ottawa Public Health this past July.

With over 20 years of experience working in the public health field in Ontario and New Brunswick, Dr. Taha brings a wealth of expertise to OPH on a variety of public health issues of importance to Ottawa residents.

Most recently, he served as Associate Medical Officer of Health, and Director of Chronic Disease Prevention and Oral Health, with the Halton Region Health Department.

Welcome, Dr. Taha, we are glad to have you with us and wish you success in your new role.

Breastfeeding Week – OPH Facebook Event

Next, I would like to highlight Breastfeeding Week, which was observed over the first week of October.

In celebration, Ottawa Public Health held several virtual events on Facebook, with the aim to promote the importance of breastfeeding for infant nutrition and health.

Parents and soon-to-be parents were invited to engage with Ottawa Public Health nurses and each other on Facebook to talk about a number of important issues around breastfeeding, including:

      Creating supportive environments;

      Promoting the normalization of breastfeeding; and

      Providing support for breastfeeding women.

The online event also aimed to increase awareness of breastfeeding support services, such as the Ottawa Public Health Information Line and Parenting in Ottawa drop-ins, where parents can go to speak with a public health nurse for breastfeeding support. Check out the Parenting in Ottawa website for dates, times, and locations of Parenting in Ottawa Drop-Ins.

Vaccine Display

Next, if you happen to be at the Mary Pitt Centre at 100 Constellation Drive, where Ottawa Public Health’s head offices are located, I would encourage you to visit a new exhibit, which explores the fascinating history of vaccinations.

The exhibit is the culmination of hard work and collaboration with a number of community partners.

There will be an official unveiling ceremony with partners in the near future. Board members will be advised of the details as soon as they become available and information will also be shared through Ottawa Public Health’s twitter account, @OttawaHealth.

Accreditation

Finally, this past June, Ottawa Public Health achieved an important milestone on its quality improvement journey in receiving accreditation from Accreditation Canada.

Ottawa Public Health was accredited with Exemplary Standing, which is the highest possible level of accreditation. It is given exclusively to organizations that go beyond the requirements of Accreditation Canada, and demonstrate excellence in quality improvement.

Moreover, this remarkable achievement is in recognition of the dedication and hard work of the over 600 Ottawa Public Health employees.

I would like to commend these employees who strive to provide the highest level of service possible to our community each and every day.

That concludes my comments this evening. I would be happy to take any questions from Board members.


M E M O   /   N O T E   D E   S E R V I C E

TO: Board of Health for the City of Ottawa Health Unit

DESTINATAIRE : Conseil de santé de la circonscription sanitaire de la ville d’Ottawa


FROM: Dr. Isra Levy
Ottawa Public Health
Contact:
Dr. Isra Levy
Medical Officer of Health
Ottawa Public Health
613-580-2424 ext. 23681
[email protected]



EXPÉDITEUR : Dr Isra Levy
Santé publique Ottawa
Personne ressource :
Dr Isra Levy
Médecin chef en santé publique
Santé publique Ottawa
613-580-2424, poste 23681
[email protected]


DATE: October 17, 2016

17 octobre 2016

FILE NUMBER: ACS2016-OPH-MOH-0006

SUBJECT: MEDICAL OFFICER OF HEALTH VERBAL REPORT

OBJET : RAPPORT VERBAL DU MÉDECIN CHEF EN SANTÉ PUBLIQUE

Check upon delivery

Bonsoir,

You will appreciate that because of the unusual length of time since we last met, and the busyness of the last few months on a number fronts, my update tonight will be a little longer than usual. I will touch briefly on provincial matters, promising federal developments, some programmatic changes, and recent changes at the municipal level. All have implications for our work. First, though, I want to note formally my pride and congratulations to you, our governors, to our senior leadership team, and to all of our employees and partners for the achievement of Exemplary Status in OPH's first full accreditation cycle with Accreditation Canada. There is always work to do in the ongoing pursuit of excellence in our work, but this result of a rigorous peer review process is gratifying, and gives us a clear base from which to develop our next Quality Improvement Plan. I thank Chair Qadri for your kind words to our team tonight too.

Provincial Updates

As we have discussed, the provincial government is active on many fronts relating to health at the moment. First, I want to remind you of their current review of the Ontario Public Health Standards. The province has advised that they intend to consult on a draft set of revised standards in the next few months. This will provide an opportunity for input from local public health practitioners and Boards. Past experience suggests that when the consultations happen, and it is likely to be sometime in the next several months, a short turn-around time will be required. We are planning to have a response to the consultations, and I will keep you abreast of developments and opportunities for your possible input.

Also, as I mentioned in June, the Ministry of Children and Youth Services is undertaking a third party review of the Healthy Babies, Healthy Children program. That process is underway, and OPH has been solicited for our perspectives on needs and challenges. We are anticipating that we may learn of the findings by the end of the year, and are assuming that this review will inform the Ministry of Children and Youth Services as it develops future expectations and funding plans for that program.

As an aside, I anticipate that any changes to the Ontario Public Health Standards, will lead also to changes in Boards of Health’s performance indicators. Your current performance indicators and the progress in meeting them are detailed in the accountability agreement report before you later this evening. Over the years the numbers of indicators and target expectations from the Ministry of Health and Long-Term Care have steadily risen, and I suspect the next iterations of the Accountability Agreement will be no different.

All this to say, really, that looking ahead to 2017 and beyond, it is unlikely to be business as usual for Ontario’s local public health units. I anticipate that OPH will be needing to review our organizational approach and operations as we adjust to what may be significantly different and new program standards and accountability measures.

We will also be needing to adjust to other new legislative requirements. These range from expected changes to the food safety regulations as well as new requirements around menu labelling in certain restaurants, through to major changes in health care system delivery by Local Health Integration Networks (LHIN) and Community Care Access Centres.

In terms of health system change, earlier this month the province reintroduced, after the summer prorogation, an amended version of the Patients First Act, 2016. This is now Bill 41. Several sections of the proposed legislation (9, 13 and 39) make specific reference to health units. We will be required to engage with the local LHIN on issues related to health system planning, funding and service delivery. Precise operational and cost implications of these requirements are not yet clear, but we will continue to monitor these developments and assess potential impacts and opportunities.

Federal developments

Now, our work is also impacted by actions and intentions of the federal government. We will be discussing later the work we have been doing to prepare for changes in the approach our society takes to marijuana. Also, in September, the Government of Canada announced its intention to extend the Federal Tobacco Control Strategy to address vaping products in Canada.

Lastly, pertaining to the federal scene, it’s worth noting that two private member’s bills have recently been introduced – one in the Senate and one in the House of Commons - to address the issue of marketing of foods and beverages to children. This Board has previously supported the intention of the government to restrict marketing of unhealthy food and beverages to children, so seeing movement on this front is encouraging. We will be monitoring this issue closely and exploring ways that we can help ensure progress on this issue.

Programming

Moving to some developments in our programming - recall that Grade 7 boys are now eligible for publicly funded HPV (Human Papillomavirus) vaccine in Ontario. We have now started vaccinating boys as part of our school immunization program. The logistical challenges implicit in expanding the operations to this cohort are being overcome and as of the end of September we had vaccinated almost 900 boys since the school year started earlier that month. During this school year, we will be offering the HPV vaccine to all boys and girls in grade 7 and to all girls in grade 8. That is a total of about 15,000 eligible students, and I urge those students to avail themselves of this opportunity.

The immunization team is also continuing to fully enforce the Immunization of School Pupils Act. Warning notices regarding school suspensions will begin to be mailed for schools later this week and we expect some school suspensions may be taking effect between January and April of 2017.

Also, with respect to immunization, in September the province allowed us to implement its plans to provide the shingles vaccine to Ontarians aged 65-70.  The vaccine is now available to the public through physicians’ offices.

Influenza season is also now here. During last year’s flu season, OPH administered over 10,000 influenza vaccines at community clinics, and distributed nearly 400,000 doses of the vaccine across the City through physicians’ offices, pharmacies, long-term care facilities and other vaccine providers. For the 2016-2017 flu season, we will again focus on providing access to flu vaccine to the general population through physicians’ offices and pharmacy providers as well as outreach to vulnerable populations. As in previous years, OPH will continue to run community-based clinics in areas of low pharmacist /physician coverage.

Now, two quick updates with respect to things we discussed at the last meeting. Firstly, regarding the opioid overdose situation that has galvanized attention across the country, we are working closely with partners in emergency rooms, police, paramedics and the coroner’s office to closely monitor what is on the streets by way of illicit drugs and to try to rapidly warn our drug using community when we have word of new developments. You may also have seen that last week, the province announced that it plans to implement a comprehensive opioid strategy to prevent addiction and overdose – we will likely be called on to participate in that strategy as it evolves locally.

Secondly, further to your recommendations in June, City Council enacted a by-law to prohibit the use of water pipes in enclosed public places in Ottawa. The way Council proceeded has the by-law coming into force on December 1, 2016, with a four month warning phase leading up to April 3, 2017.

We have informed affected stakeholders and the general public of these changes, and later this month, along with city Bylaw & Regulatory Services staff, we will be conducting educational visits to each of the establishments known to use water pipes to answer any questions owners may still have about bylaw implementation.

Further, since Council passed the regulation related to water pipes, we have received re-assuring news about the court application against the City of Toronto prohibition of hookahs in licensed establishments. The presiding Judge found that enactment of the by-law was within municipal powers and declined the request to overturn the City’s by-law. This decision reinforces that the courts view the enactment of by-laws by municipalities to address public health matters, on the recommendations of Boards of Health, as legitimate and appropriate.

City Restructuring

I want to end by commenting briefly, from my perspective, on something that has been of concern to our employees, and of interest to many of you, and that is the City of Ottawa’s recent organizational realignment and related personnel changes. We were not surprised to learn of change at the city, as over the preceding five months Ottawa’s new City Manager had engaged in extensive outreach to seek input from stakeholders, including OPH employees, to inform decisions. Of note, though, the city’s independent boards were not a part of the realignment exercise. Immediate operational implications for OPH, while by no means trivial are, therefore, relatively minor. They relate predominantly to the need to adjust some projects to accommodate employees returning from elsewhere in the municipal service, and to the need to develop relationships with new partners in areas such as Drinking Water Services, especially, and also Parks and Recreation, social services, emergency services and our shared services support groups.

That said, the ongoing provincial and recent municipal changes will create both opportunities and imperatives, in 2017, to think about ways to increase organizational effectiveness and to find efficiencies in order to work within our allocated budget. Our team knows that, and is ready for the challenges ahead.

Merci beaucoup. That concludes my report.

 

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