Ottawa Public Library Board

Agenda

Meeting #:

4

Date:

Tuesday, April 11, 2023

Time:

5:00 P.m. - 8:00 P.m.

Location:

Champlain Room, 110 Laurier Avenue West, and by electronic participation

Trustees :

• Chair Matthew Luloff, 
• Vice-Chair Kathy Fisher, 
• Trustee Jessica Bradley, 
• Trustee Mary-Rose Brown, 
• Trustee Alison Crawford, 
• Trustee Rawlson King, 
• Trustee Catherine Kitts, 
• Trustee Harvey A. Slack, 
• and Trustee Adam Smith 

Julie Tremblay, Library Board Assistant
[phone], ext. 32169
[email protected]

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1.

Notices and meeting information for meeting participants and the public

You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on: https://www.youtube.com/user/BiblioOttawaLibrary/

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.

2.

Recognition of Anishinābe Algonquin Territory

3.

Roll Call

4.

Regrets

5.

Declarations of Interest

6.

Confirmation of Minutes

6.1

Minutes 2 - Thursday, 23 February 2023

6.2

Confidential Minutes 1 - Thursday, 23 February 23

7.

Communications

7.1

Petition from the Hunt Club Riverside Park Neighbourhood - Establishing a Library Branch as an Immediate Priority

8.

Chair's Verbal Update

9.

Chief Librarian and Chief Executive Officer's Report

10.

Referrals

10.1

Referral from Ottawa City Council - Letter-Council Motion 2023-09-05 - Councillor Riley Brockington-Community Development

11.

Presentations

11.1

Friends of the Ottawa Public Library Association

That the Ottawa Public Library Board receive the presentation for information.

12.

Reports

12.1

2023 Ottawa Public Library Board Work Plan

File Number: OPLB-2023-0411-12.1

Report Recommendations:

That the Ottawa Public Library Board:

1. Receive the report for information;
2. Approve the 2023 Board Work Plan items in Document 1; and,
3. Receive the 2023 Corporate Work Plan items in Document 1 for information.

12.2

Fourth Quarter 2022 Financial Status Report

File Number: OPLB-2023-0411-12.2

Report Recommendations:

That the Ottawa Public Library (OPL) Board:  

1. Receive this report for information;
2. Approve the 2022 Library Services surplus of  $4,622,167 be transferred to the Library Reserve; 
3. Receive previously approved $7,000,000 (October 2021) from Library Reserve be transferred to the OPL-LAC Joint Facility project capital order (909293) for the purposes of Furniture, Fixtures, and Equipment; and, 
4. Upon the Ottawa Public Library Board’s approval of the transfer of the Library operating surplus, direct staff to work with the City’s Financial Services Unit to forward the report to Ottawa City Council, for consideration as part of the Disposition of 2022 Tax and Rate Supported Operating Surplus / Deficit report through the City’s Finance and Corporate Services Committee. 

12.3

Ādisōke - Construction Update and Operational Planning

File number: OPLB-2023-0411-12.3

Report Recommendation:

​​That the Ottawa Public Library Board receive this report for information. 

13.

In Camera Items

THAT, IN ACCORDANCE WITH THE PUBLIC LIBRARIES ACT, THE OTTAWA PUBLIC LIBRARY BOARD RESOLVE IN CAMERA PURSUANT TO SUBSECTION 16.1 (4)(B) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, TO CONSIDER THE CHIEF LIBRARIAN/CHIEF EXECUTIVE OFFICER (CEO) 2022 PERFORMANCE - IN CAMERA - NOTING THAT THE SPECIFIC MATTERS RELATED TO THE CHIEF LIBRARIAN/CEO'S 2022 PERFORMANCE WILL NOT BE REPORTED OUT AS THEY RELATE TO PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL

14.

Information Previously Distributed

14.1

Access Pass Replacement Fees

14.2

Service Delivery Framework - Implementation Update

15.

Notices of Motions (For Consideration at Subsequent Meeting)

16.

Inquiries

17.

Other Business

18.

Adjournment

19.

Next Meeting

Tuesday, May 9, 2023