MOMENT OF REFLECTION

NATIONAL ANTHEM

Mayor J. Watson

ANNOUNCEMENTS/CEREMONIAL ACTIVITIES

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Recognition - Mayor's City Builder Award

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Proclamation presentation – University of Ottawa Gee Gees Women’s Soccer Team Day

ROLL CALL

CONFIRMATION OF MINUTES

Confirmation of the Minutes of the regular Council meeting of 28 November 2018.

DECLARATIONS OF INTEREST INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS

COMMUNICATIONS

Association of Municipalities of Ontario (AMO):

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Ontario Government Releases New Environment Plan for Consultation

REGRETS

No regrets filed to date.

MOTION TO INTRODUCE REPORTS

Councillors S. Blais and T. Nussbaum  

REPORTS

CITY CLERK AND SOLICITOR

1.

2018-2022 COUNCIL GOVERNANCE REVIEW

That, at its meeting of December 5, 2018, the 2018-2022 Term of Council consider and approve the following recommendations related to the Council and committee structure, policies, procedures and other related matters:

PART I – COMMITTEE STRUCTURE

A – STANDING COMMITTEES, SUB-COMMITTEES AND TRANSIT COMMISSION

1.         The Council Committee structure for the 2018-2022 Term of Council as outlined in this report and as follows, effective immediately:

a)        Agriculture and Rural Affairs Committee;

b)        Audit Committee;

c)        Community and Protective Services Committee;

d)        Environment and Climate Protection Committee;

e)        Finance and Economic Development Committee and its associated Sub-Committees:

i)          IT Sub-Committee; and

ii)         Eliminating the Member Services Sub-Committee;

f)         Planning Committee and its associated Sub-Committee:

i)          Built Heritage Sub-Committee;

g)        Transit Commission; and

h)        Transportation Committee;

2.         The membership of the following Committees and Sub-Committee, as described in this report:

a) Agriculture and Rural Affairs Committee;

b) Planning Committee; and

c) Built Heritage Sub-Committee;

3.         That the Terms of Reference for the IT Sub-Committee be amended to formalize the Sub-Committee’s budget approval process, as described in this report;

4.         The elimination of the Member Services Sub-Committee, as outlined in this report;

5.         That the Terms of Reference for the Built Heritage Sub-Committee be revised to enable the Sub-Committee to make recommendations directly to City Council regarding Ontario Heritage Act reports approved by the Sub-Committee that do not include an accompanying Zoning By-law or Official Plan amendment, as described in this report;

6.         That the Terms of Reference for the Transportation Committee be revised to clarify that Front-Ending Agreements relating to transportation matters will be considered by Planning Committee, as described in this report;

7.         The Council, Committee and Commission Calendar, Meeting Locations and Other Committee Matters as outlined in this report;

8.         That Chairs and Vice-Chairs be appointed for the Term of Council;

9.         The Nominating Committee mandate and process as outlined in this report;

10.      The Ward- and position-specific appointments, as outlined in Document 1; and

11.      That the revised Terms of Reference for Standing Committees, Sub-Committees and the Transit Commission be submitted in draft form to the respective Committees/Commission at their first meeting in 2019 for consideration and recommendation to Council for approval.

B – ADVISORY COMMITTEES

1.         The establishment of the following Advisory Committees, as outlined in this report:

a)        The Accessibility Advisory Committee;

b)        The Arts, Culture and Recreation Advisory Committee;

c)        The Environmental Stewardship Advisory Committee;

d)        The French Language Services Advisory Committee; and

e)        The Planning Advisory Committee;

2.         The renewal of the current public member appointments to the Planning Advisory Committee for the 2018-2022 Term of Council;

3.         That Advisory Committee Council Liaisons be appointed by the relevant Standing Committee, as outlined in this report;

4.         That the following measures be implemented to address the requirements resulting from Bill 175, the Safer Ontario Act, 2018:

a)        That the General Manager of Emergency and Protective Services be directed to develop a draft community safety and well-being plan, and to bring forward to the Community and Protective Services Committee and Council a report regarding the work plan for developing the community safety and well-being plan no later than Q4 2019, as outlined in this report; and

b)        That the Terms of Reference for Crime Prevention Ottawa (CPO) be amended to provide CPO with the responsibility to establish an advisory committee to be designated the City’s Community Safety and Well-Being Advisory Committee for the purposes of Bill 175, by Q2 2019, as outlined in this report.

C – OTHER STANDING COMMITTEE CHANGES AND UPDATES

1.         That City Council approve the 2019-2022 Tax- and Rate-            Supported budget process, as outlined in this report.

PART II – ACCOUNTABILITY AND TRANSPARENCY

1.         That the 2018 Annual Report of the Integrity Commissioner, attached as Document 2, be received;

2.         That the following measures be implemented to address the mandatory requirements resulting from Bill 68, the Modernizing Ontario’s Municipal Legislation Act, 2017:

 a)       Establish the draft Code of Conduct for Members of Local Boards By-law, as described in this report and in Document 2, and attached as Document 3;

b)        That the Integrity Commissioner engage an external lawyer, on retainer, as described in this report and in Document 2; and

c)        Adopt the process for publicly registering declarations of interest, as described in this report and in Document 2;

3.         Establish the draft Code of Conduct for Members of Council By-law, as described in this report and in Document 2, and attached as Document 4; and

4.         Establish the draft Code of Conduct for Citizen Members of the Built Heritage Sub-Committee By-law, as described in this report and in Document 2, and attached as Document 5.

PART III – LOCAL BOARDS

1.         Receive the updated listing of local boards in Document 6 and the status report on the compliance of the City’s Agencies, Boards and Commissions (ABCs) with respect to their Municipal Act, 2001 policy requirements, as outlined in this report; and direct staff to provide a further update on ABC compliance as part of the 2018-2022 Mid-term Governance Review;

2.         Receive an update on guidance and guidelines for selection panel members as described in this report; and

3.         That the Ottawa Community Lands Development Corporation Board of Directors be six members, consisting of four Members of Council and two citizen members, as outlined in this report.

PART IV – AMENDMENTS TO VARIOUS BY-LAWS, POLICIES AND RELATED MATTERS

1.         The amendments to the Procedure By-law as described in this report and in Document 7;

2.         The amendments to the Delegation of Authority By-law as described in this report and in Document 8;

3.         The amendments to the Procurement By-law as described in this report;

4.         The amendments to the Ottawa Fire Services By-law as described in this report;

5.         The amendments to the Appointment Policy as described in this report and in Document 9;

6.         The amendments to the Advisory Committees’ Participation Expense Policy as described in this report and in Document 10;

7.         The amendments to the Advisory Committee Procedure By-law and Code of Conduct as described in this report and in Document 11;

8.         The Public Conduct Policy and Corporate Trespass to Property – Procedures as described in this report and attached in Document 12 and Document 13;

9.         The amendments to the Commemorative Naming Policy as described in this report and in Document 14;

10.      The amendments to the Licensing By-law, the Vehicle for Hire By-law and the Property Standards By-law as described in this report and in Document 15; and

11.      The renewal of the Temporary Borrowing By-law as described in this report and in Document 20.

PART V – OTHER MATTERS

1.         The creation of the positions of Council Liaison for Housing and Homelessness, Sports Commissioner and Council Liaison for Women’s Issues, to be considered by the Nominating Committee and City Council, as described in this report;

2.         The establishment of Council Sponsors Groups to work with staff on the development of the respective mandates for the Council Liaisons and Sports Commissioner, as described in this report;

3.         The establishment of three Deputy Mayor positions for the 2018-2022 Term of Council, and that the appointments for these positions be recommended to Council by the Mayor and included in the Nominating Committee report;

4.         That a temporary Full-time Equivalent (FTE) be provided to support the role of the Deputy Mayors, to be funded from the Council Administrative Services budget, as described in this report;

5.         That Council receive the information related to options for a Women’s Bureau outlined in this report;

6.         That Council approve the establishment of a Council Sponsors Group to work with staff on the development of a City of Ottawa Gender Equity Strategy and/or a Women’s Bureau, and that an additional Full-time Equivalent (FTE) be incorporated into the Draft 2019 Operating Budget in the Partner & Stakeholder Initiatives branch of the Community and Social Services Department, along with any additional funds required to support the first phase of this work, as described in this report; and

7.         That the City Clerk and Solicitor be delegated the authority to implement changes to all related processes, procedures, policies, terms of reference and to bring forward by-laws as required to implement Council’s decisions further to the approval of this report and to reflect the current organizational alignment.

GENERAL MANAGER, EMERGENCY AND PROTECTIVE SERVICES

2.

REPORT ON ONTARIO CANNABIS LEGISLATION, CANNABIS RETAIL STORES, AND RESPONSE TO COUNCIL DIRECTION OF AUGUST 29, 2018 (TO BE TABLED AT THE MEETING)

MOTION TO ADOPT REPORTS

Councillors S. Blais and T. Nussbaum

MOTIONS REQUIRING SUSPENSION OF THE RULES OF PROCEDURE

NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING)

CONFIRMATION BY-LAW

Councillors S. Blais and T. Nussbaum  

INQUIRIES

ADJOURNMENT

Councillors S. Blais and T. Nussbaum  

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NOTICE

In Camera Items are not subject to public discussion or audience.  Any person has a right to request an independent investigation of the propriety of dealing with matters in a closed session.   A form requesting such a review may be obtained, without charge, from the City’s website or in person from the Chair of this meeting.  Requests are kept confidential pending any report by the Meetings Investigator and are conducted without charge to the Requestor.