Ottawa City Council

Agenda

Meeting #:

20

Date:

Wednesday, September 13, 2023

Time:

10:00 A.m. - 1:00 P.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Melinda Aston, Council Coordinator,

613-580-2424 ext. 21838, [e-mail]

---

1.

Call to order and moment of reflection

2.

Public notices and meeting information

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

3.

National Anthem

Councillor Hubley

4.

Announcements / Ceremonial Activities

5.

Roll Call

6.

Confirmation of Minutes

6.1

Minutes of the Council meeting of regular and in camera (distributed separately) of the Council meeting of 23 August 2023.

6.2

Minutes of the City Manager Hiring Panel meeting, regular and in camera (to be distributed separately) of 23 August 2023.

7.

Declarations of Interest Including Those Originally Arising from Prior Meetings

8.

Association of Municipalities of Ontario (AMO) Communications

9.

Other communications received

• Petition received containing the signatures of 9 individuals in opposition to removing vehicle lanes on Bank Street over Billings Bridge between Riverside Dr. and Chesley Street (Transportation Committee Report 7, Agenda Item 16.1).
• Petition received containing the signatures of 20 individuals requesting to install seasonal and temporary traffic calming measures at the intersection of Boudreau St. and Granville Rd. and conduct a neighborhood traffic calming study to reduce negative effects of motor vehicle use, alter poor driver behaviour, and improve the safety for non-motorized street users.

10.

Regrets

No regrets were filed. 

11.

Motion to Introduce Reports

• Moved by C. Kelly
  Seconded by T. Kavanagh

12.

Postponements and Deferrals

Deferred from the City Council meeting of 28 June, 2023

12.1

Hydro Ottawa Holding Inc. – 2022 Annual Report

ACS2023-OCC-HOH-0001 - Citywide

• Report recommendations

  That Council:

  1. Receive the Audited Consolidated Financial Statements of Hydro Ottawa
     Holding Inc. for the year ended December 31, 2022 as set out in the Annual
     Report at Document 1 (issued separately and on file with the City Clerk);
  2. Appoint KPMG LLP as the auditor for Hydro Ottawa Holding Inc. for the
     year ending December 31, 2023;
  3. Approve the recommendation of the Nominating Committee of the Board of
     Directors of Hydro Ottawa Holding Inc., specifically, that Council
     1. appoint the persons identified at Document 2 (immediately follows the report) to serve as members of the Board of Hydro Ottawa Holding Inc. and Hydro Ottawa Limited for the corresponding terms as specified;
     2. request that the Hydro Ottawa Holding Inc. Board of Directors elect Bernie Ashe as Chair of the Boards of Hydro Ottawa Holding Inc. and Hydro Ottawa Limited; and
  4. Authorize the Mayor and the City Clerk to sign a written resolution on behalf of the City of Ottawa as shareholder of Hydro Ottawa Holding Inc. setting out the resolutions approved by City Council.

13.

Agriculture and Rural Affairs Committee Report 6

13.1

Omnibus Official Plan Amendment 1

ACS2023-PRE-EDP-0043 – City Wide

• Planning and Housing Committee and Agriculture and Rural Affairs Committee recommendation(s) as amended 

  That Council:

  1. Approve and adopt Official Plan Amendment 5, a series of technical amendments to the Official Plan as presented in revised Documents 1 and 2;
  2. Approve the updates to the Tree Protection By-law 2020-340, to extend protections to privately-owned trees on all lands located east of Watters Road that were approved by the Minister of Municipal Affairs and Housing in the Future Neighbourhood overlay;
  3. Approve the Village of Greely Secondary Plan, Section 5, policy 1 as amended by replacing “0.2 hectares” with “0.18 hectares” as the potential minimum permissible lot size to align with the other property sizes in the area.

14.

Finance and Corporate Services Committee Report 7

14.1

2023 Tax and Rate Operating and Capital Budget Q2 Status

File No. ACS2023-FCS-FSP-0012 – City-wide

• Committee Recommendation

  That Council receive the Q2 Operating and Capital Status and 2023 Year-end Forecast for information as detailed in Documents 1 to 4.

14.2

Proposed 2024 Budget Directions, Timeline and Consultation Process

File No. ACS2023-FCS-FSP-0011 - City-wide

• Committee Recommendations

  That Council approve the following:

  1. The approach and timetable for consultation and consideration of the 2024 budget as outlined in the report.
  2. The following directions for developing the draft 2024 budget:
     1. That the municipal tax increase be set at no more than 2.5 per cent overall inclusive of the following:
        
        1. The Citywide tax levy, which includes funding for Library and Public Heath be increased by no more than 2.5 per cent for 2024, and that Council request that the Public Library Board and Board of Health develop their draft budgets based on the pro rata share of this tax increase;
        2. The Police Services levy be increased by no more than 2.5 per cent and that Council request that the Police Services Board develop their draft budget based on this tax increase;
        3. That the Transit levy be increased by no more than 2.5 per cent and that Council request that the Transit Commission develop their draft budget based on this tax increase.
     2. That the assessment growth taxation revenues generated from new properties be estimated at 1.5 per cent of the current taxation for 2024 and that Council request that the Public Library Board, Board of Health, Police Services Board, and Transit Commission develop their budgets within this allocation.
     3. That City user fees and charges increase in accordance with the direction outlined in the Fiscal Framework or the Long Range Financial Plans.
     4. That the Garbage Fee be increased in accordance with the approved Solid Waste Residential Collections Contracts report and to address the capital investments required for this service per the four-year capital spending plan.
     5. That the draft 2024 Capital Budget be developed in accordance with the direction outlined in the 2019 Development Charge (DC) Background Study, Long Range Financial Plans and Fiscal Framework.
     6. That the draft 2024 Rate-Supported Budget be developed in accordance with the approved 2017 Long Range Financial Plan V - Water, Wastewater and Stormwater.
  3. That the 2024 Recreation, Culture and Facility Services User Fees be approved in order to allow registrations and rentals booked in 2023 for 2024 to use 2024 rates, as described in this report.

14.3

Kanata Central Business Improvement Area – Boundary Adjustment

File No. ACS2023-PRE-EDP-0036 - Kanata North (4), Kanata South (23) 

• Committee Recommendations

  That Council:

  1. Designate the area described in Document 1 as an expanded Business Improvement Area, under Sections 204 and 209 of the Ontario Municipal Act, 2001;
  2. Authorize and direct the City Clerk to send out a notice of Council’s intention to adopt a By-law to alter the existing Business Improvement Area boundaries, as described in Document 1, in accordance with Section 210 of the Ontario Municipal Act, 2001;
  3. Authorize and direct the City Clerk to prepare a By-law to designate the area as an expanded Business Improvement Area, as described in Document 1, in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001; and
  4. Enact the aforementioned By-law in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001, subject to the City Clerk receiving favourable results on the notices referred to in Recommendation 2, advising of the intention to adopt a By-law expanding the Business Improvement Area boundary.

14.4

Heart of Orléans Business Improvement Area – Boundary Adjustment

File No. ACS2023-PRE-EDP-0037 - Orléans East-Cumberland (1), Orléans West-Innes (2) 

• Committee Recommendations

  That Council:

  1. Designate the area described in Document 1 as an expanded Business Improvement Area, under Sections 204 and 209 of the Ontario Municipal Act, 2001;
  2. Authorize and direct the City Clerk to send out a notice of Council’s intention to adopt a By-law to alter the existing Business Improvement Area boundaries, as described in Document 1, in accordance with Section 210 of the Ontario Municipal Act, 2001;
  3. Authorize and direct the City Clerk to prepare a By-law to designate the area as an expanded Business Improvement Area, as described in Document 1, in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001; and
  4. Enact the aforementioned By-law in accordance with Sections 204 and 209 of the Ontario Municipal Act, 2001, subject to the City Clerk receiving favourable results on the notices referred to in Recommendation 2, advising of the intention to adopt a By-law expanding the Business Improvement Area boundary.

14.5

Acquisition of 1245 Kilborn Place

File No. ACS2023-PRE-CRO-0015 - Alta Vista (18)

• Committee Recommendations

  That City Council:

  1. Approve the acquisition as described in the report for the purchase of the fee simple interest in lands known municipally as 1245 Kilborn Place, shown as Parcel 1 on Document 2 attached being the “1245 Kilborn Place Lands,” from The Roman Catholic Episcopal Corporation of Ottawa for $18.5 million plus applicable taxes and closing costs.
  2. Delegate authority to the Director, Corporate Real Estate Office to enter into, conclude, execute, amend, and implement on behalf of the City, the Purchase Agreement for the acquisition of the “1245 Kilborn Place Lands”, as described in this report.

14.6

Declaration of Surplus Land – 2 Pretty Street and Transfer to Ottawa Community Lands Development Corporation

File No. ACS2023-PRE-CRO-0018 - Stittsville (6) 

• Committee Recommendations

  That City Council authorize the transfer of 2 Pretty Street, subject to existing easements and any easements that may be required, to the Ottawa Community Lands Development Corporation (OCLDC) for disposal.

15.

Planning and Housing Committee Report 14

15.1

Zoning By-law Amendment – 3430 Carling Avenue

ACS2023-PRE-PS-0104 - Bay (7)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 3430 Carling Avenue, as shown in Document 1, to permit two six-storey residential buildings, as detailed in Document 2.

15.2

Zoning By-law Amendment - 729 Ridgewood Avenue

ACS2023-PRE-PS-0090 - River (16)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 729 Ridgewood Avenue, as shown in Document 1, from General Mixed Use, Subzone 1, Floor Space Index 1.0 (GM1 F(1.0)) to General Mixed Use, Urban Exception XXXX, Schedule Sxxx (GM[XXXX] Sxxx) to permit a low- to high-rise mixed-use development including 444 residential units, as detailed in Document 2.

15.3

Zoning By-Law Amendment – 1200 Maritime Way

ACS2023-PRE-PS-0106 - Kanata North (4)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 1200 Maritime Way, as shown in Document 1, to permit the development of 28 and 30 storey high rise buildings, as detailed in Document 2.

15.4

Directions Report - Aligning Zoning By-law 2008-250 with Bill 23

ACS2023-PRE-EDP-0038 - City Wide

• Committee recommendation(s)

  That the Council direct staff to return to Council in Q4 2023 with proposed amendments to the Zoning By-law with respect to the following:

  1. Bring into conformity the current Zoning By-law with the provisions of Bill 23 as outlined in the report;
  2. Approve Option 2 concerning regulating principal and additional units permitted under Bill 23 by removing existing floor area and entranceway restrictions from Section 133; and
  3. Approve Option 5 to address parking and landscaping in rear yards such that no more than 70 per cent of the rear yard area may be occupied by parking spaces, including any driveways and/or aisles providing access to parking spaces, plus a requirement to provide 15 per cent of the rear yard as soft landscaped area.

15.5

2023-2026 Affordable Housing Capital Strategy and Update

ACS2023-CSS-GEN-011 - City Wide

• Committee recommendation(s)
  That Council approve:

  1. The allocation of $66,629,914 by the Director of Housing Services to support affordable housing projects through conditional capital contributions between the City and each housing provider as detailed below, with the funds comprised of $16,000,000 in City capital approved by Council in the 2023 City Budget, $18,553,914 federal Rapid Housing Initiative (round 3) funding, $5,926,000 in 2023-2024 Ontario Priorities Housing Initiative funding, $24,150,000 in 2023-2024 provincial Priority Projects for Municipalities funds, and $2,000,000 previously intended for a Request for Proposals for private sector developers,
     1. Up to $24,150,000 from the provincial Priority Projects for Municipalities be allocated to Ottawa Community Housing Corporation for 715 Mikinak Road, and that $9,150,000 of City capital funding that had been allocated to the project in prior years be reallocated to support the Integrated Transition to Housing Strategy as described in Recommendation 1(h);
     2. Up to $2,128,000 be allocated to Nepean Housing Corporation for the completion of the affordable housing project at 1 Dunbar Court;
     3. Up to $18,553,914 of Rapid Housing Initiative (Round 3) funds be allocated to Ottawa Salus Corporation for the construction of 54 supportive housing units at 56 Capilano Drive;
     4. Up to $7,045,073 be allocated to a contingency budget to support projects currently under development that require additional funding as described in Document 1;
     5. Up to $600,000 from the Ontario Priorities Housing Initiative (OPHI) be allocated towards the continuation of the Ontario Renovates program;
     6. Up to $606,075 to permit an eight-month extension of the short-term interest-free repayable loan provided to the African Caribbean Association of Ottawa through the 2021 Capital Plan for their project at 881-883 Pinecrest Road;
     7. Up to $1,500,000 to permit up to a three-year extension of the short -term interest free repayable loan provided to Holland Properties through the 2019 Capital Plan for 161 Presland Road,
     8. Up to $21,196,852, of which $9,150,000 is from the reallocation of the Mikinak project and the 2023-2024 Ontario Priorities Housing Initiative (OPHI) funding, be allocated to a strategic acquisition andrenovation related to the Integrated Transition to Housing Strategy; and
     9. That any remaining or additional funding that becomes available in 2023 be allocated as contingency to projects currently underway and requiring additional funding for completion, or to priority projects included in Document 2.
  2. The Term of Council spending plan in the amount of $50,717,800, which is made up of $45,000,000 City capital ($15M annually from 2024 to 2026) subject to annual City budget approval and $5,717,800 Ontario Priorities Housing Initiatives (2024-2025), be allocated by the Director, Housing Services to support the following priority affordable housing projects as follows,
     1. Up to $32,420,946 be allocated equitably over 3 years to Ottawa Community Housing Corporation for Rochester Heights Phase 2 (818 Gladstone Ave), to leverage projected CMHC Co-investment Forgivable Loan funding and Repayable Loan financing towards the 273 –unit project, notwithstanding that the proposed weighted average rents will be approximately 95% of Average Market Rent (AMR) instead of the usual 80% as otherwise required under Action Ottawa and provincial capital funding programs.
     2. Up to $15,000,000 be allocated equitably over 3 years to Multifaith Housing Initiative for LeBreton Flats, to leverage CMHC Co-investment funding of $15,733,540 towards the 133-unit affordable rental project;
     3. Up to $600,000 from the OPHI 2024-2025 be allocated towards the Ontario Renovates program;
     4. Up to $2,696,852 from the OPHI 2024-2025 be allocated to Ottawa Salus Corporation to fully fund the construction of 54 supportive housing units at 56 Capilano Drive as further described in Recommendation 1(c); and
     5. That any remaining or additional funding that becomes available for the period 2024-2026, excluding Housing Accelerator Funding, be allocated to priority projects listed in Document 2.

16.

Transportation Committee Report 7

16.1

Bank Street Cycling and Transit Improvements (Riverside Drive Westbound to Aylmer Avenue)

ACS2023-PRE-TP-0007 - Capital (17); Alta Vista (18)

• Committee recommendation(s)

  That Council:

  1. Approve the recommended plan to add cycling facilities to Bank Street over Billings Bridge between Riverside Drive westbound and Chesley Street as described in this report; and,
  2. Approve implementation of a northbound reserved bus lane on Bank Street between Chesley Street and Aylmer Avenue during the weekday afternoon peak period, including any by-law amendments required to implement this facility.

17.

Bulk Consent Agenda

17.1

Agriculture and Rural Affairs Committee Report 6

17.1.1

Zoning By-law Amendment – 147 Langstaff Drive, anomaly lands

ACS2023-PRE-PS-0105 - West Carleton-March (5)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for part of 147 Langstaff Drive, as shown in Document 1, to permit a portion of a residential subdivision, as detailed in Document 2.

17.2

Finance and Corporate Services Committee Report 7

17.2.1

Ottawa Community Ice Partners Loan Guarantee

File No. ACS2023-FCS-FIN-0008 - City-wide

• Committee Recommendation

  That Council authorize the Chief Financial Officer to finalize and execute the terms of a loan guarantee for a credit facility that will be used to retire the existing $3 million line of credit issued to the Ottawa Community Ice Partners by the Royal Bank of Canada and guaranteed by the City of Ottawa.

17.2.2

Approve the sale of a portion of 751 Peter Morand Crescent in exchange for lands required for Various Active Transportation Connections

File No. ACS2023-PRE-CRO-0004 - Alta Vista (18), Beacon Hill-Cyrville (11), Orléans West-Innes (2) and College (8)

• Committee Recommendations

  That City Council:

  1. Approve the disposal of a portion of 751 Peter Morand Crescent, described as part of Lot 15, Concession Junction Gore, being Part 11 on Plan 4R-9853 in the City of Ottawa, containing approximately 960.9 metres squared (10,343 square feet), subject to final survey, and shown as Parcel 1 on Document 1 attached, subject to easements that may be required to Conseil Scolaire de District Catholique du Centre-Est de L’Ontario (CECCE), having a value of $393,034.00.
  2. Approve the acquisition of a fee simple interest in lands owned by Conseil Scolaire de District Catholique du Centre-Est de L’Ontario (CECCE), lands required for future various active transportation connections, described as follows:
     
     1. Part of 1303 Fellows Road legally described as part of Blocks C and D on Plan 402639, geographic Township of Nepean, now in the City of Ottawa, being part of PIN 03954-0024, containing an area of approximately 364.7 square metres (3,925 square feet) subject to final survey and shown as Parcel 1 on Document 2 attached hereto;
     2. Part of 6588 & 6664 Carriere Street legally described as part of Lots 3 and 4, Concession 2 (Ottawa Front), as in N522673, save and except Parts 1 and 2 on Plan 4R-11428, geographic Township of Gloucester, now in the City of Ottawa, being part of PIN 04419-0489, containing an area of approximately 1,226 square metres (13,196 square feet) subject to final survey and shown as Parcel 1 on Document 3 attached here to;
     3. Part of 4000 Labelle Street legally described as part of Lot 27, Concession 2 (Ottawa Front), being Part 2 on Plan 4R-9462, except Part 2 on Plan 4R-9790, geographic Township of Gloucester, now in the City of Ottawa, being part of PIN 04264-0018, containing an area of approximately 340 square metres (3,660 square feet) subject to final survey and shown as Parcel 1 on Document 4 attached hereto.
        All having a combined market value of $757,087.00;
  3. Approve the use of funds by Transportation Planning Services held in account 907838 for the difference in land value for the acquisition in the amount of $364,053.00 plus HST as applicable.
  4. Delegate authority to the Director, Corporate Real Estate Office to enter into, conclude, execute, amend and implement, on behalf of the City, the Land Exchange Agreement for the disposal of a portion of 751 Peter Morand Crescent and acquisition of the fee simple lands and payment of the difference in land value as described in this report.

17.2.3

Application for Approval to Expropriate Lands – Bank Street Rehabilitation Project, Phase 1

File No. ACS2023-PRE-CRO-0005 - River (16), Capital (17) Alta Vista (18)

• Committee Recommendation

  That Council enact a by-law, in the form attached in Document 1, approving the making of an application pursuant to Section 4 of the Expropriations Act for approval to expropriate lands that are required for purposes of the Bank Street Rehabilitation project, Phase 1.

17.2.4

Request to Waive Market Value – 1325 Avenue L

File No. ACS2023-PRE-CRO-0017 - Alta Vista (18) 

• Committee Recommendation

  That Council waive the Corporate Real Estate Office’s Leasing Policy to grant a License of Occupation for market rent and approve a Temporary License of Occupation to 25 Pickering Holdings Inc. over 1325 Avenue L in consideration of One Dollar ($1.00).

17.2.5

Delegation of Authority to Sign Mutual Agreement for Drainage Works at 2121 Huntley Road

File No. ACS2023-PRE-CRO-0022 - Rideau-Jock (21)

• Committee Recommendation

  That City Council authorize and delegate authority to the Director, Corporate Real Estate Office, to execute a Mutual Agreement for Drainage Works under Section 2 of the Drainage Act between the City and Thomas Cavanagh Construction Limited as described in this report.

17.3

Planning and Housing Committee Report 14

17.3.1

Zoning By-law Amendment – 314 Bell Street South

ACS2023-PRE-PS-0095 - Capital (17)

• Committee recommendation(s), as amended

  That Council approve an amendment to Zoning By-law 2008-250 for 314 Bell Street South, as shown in Document 1, to permit a three-storey four-unit addition to an existing three storey four-unit apartment building, as detailed in Document 2, revised.

17.3.2

Motion – Requirements to mitigate against increased Wind Uplift Loads on Roofs

ACS2023-OCC-CCS-0105 - City Wide

• Committee recommendation(s)

  That the Mayor on behalf of Council write a letter to the Minister of Municipal Affairs and Housing conveying the City of Ottawa’s support for the province’s proposed Green Building Code to include requirements to mitigate against increased Wind Uplift Loads on Roofs in order to better create more wind resilient communities.

17.4

City Clerk – Summary of Oral and Written Public Submissions

17.4.1

Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of August 23, 2023

• Report Recommendation

  That Council approve the Summaries of Oral and Written Public Submissions for items considered at the City Council Meeting of August 23, 2023, that are subject to the ‘Explanation Requirements’ being the Planning Act, subsections 17(23.1), 22(6.7), 34(10.10) and 34(18.1), as applicable, as described in this report and attached as Documents 1-4.

18.

In Camera Items

19.

Disposition of Items Approved by Committees under Delegated Authority

• That Council receive the list of items approved by its Committees under Delegated Authority, attached as Document 1. 

20.

Motion to Adopt Reports

• Moved by C. Kelly
  Seconded by T. Kavanagh

21.

Motions of Which Notice Has Been Previously Given

21.1

Motion - Councillor M. Carr - Public Disclosure of Travel

• Moved by M. Carr
  Seconded by D. Brown

  WHEREAS in keeping with the City's commitment to accountability and transparency, the overarching principle of the Routine Disclosure and Active Dissemination Policy is to advance the view that information held by the City of Ottawa should be made available to the public, and any exceptions to this principle should be limited and specific; and

  WHEREAS on December 8, 2010, City Council approved the 2010-2014 Governance Review report and established the practice of disclosing the individual office expenses for Members of City Council, including business-related travel, on the City’s website in the spirit of accountability and transparency; and

  WHEREAS the Senior Leadership Team, being the General Managers and the City Manager, similarly discloses their office expenses including business-related travel on the City’s website, but business-related travel for the Extended Senior Leadership Team, which includes managers and directors, is not proactively disclosed; and 

  WHEREAS total travel expenses for the current Extended Senior Leadership Team totaled $63,111 in 2022, yet disclosures relating to travel for the current Senior Leadership Teams was $14,170, representing 22.45 per cent of the travel for the Extended Senior Leadership Team; and

  WHEREAS the City of Toronto discloses expenses related to business travel for senior staff positions at the Division Head and Director levels;

  THEREFORE BE IT RESOLVED that effective January 1, 2024, all business-related travel for the City’s Extended Senior Leadership Team be disclosed on Ottawa.ca on a quarterly basis. 

21.2

Motion - Councillor S. Plante - Franco-Ontarian flag in Carré de la Francophonie Vanier

• Moved by S. Plante
  Seconded by C. Kitts

  WHEREAS Vanier represents a Francophone bastion in Ottawa;

  WHEREAS Vanier is a historically Francophone neighbourhood; 

  WHEREAS French is one of Canada’s two official languages;

  WHEREAS the Carré de la Francophonie de Vanier has, since 2018, and since its official inauguration by the City of Ottawa on September 25, 2019, proven to be a community hub for advancing, protecting, and celebrating la Francophonie in Canada and elsewhere;

  WHEREAS, since 2018, the Franco-Ontarian flag had been consistently raised on a temporary flagpole near the Carré de la Francophonie de Vanier during the annual September 25 Franco-Ontarian Day celebrations, pending the installation of a permanent flagpole at the Carré;

  WHEREAS, on June 24, 2023, for Saint Jean-Baptiste Day, a holiday celebrated by French Canadians to honour their language and their traditions, the Franco-Ontarian flag flew for the first time on the new permanent flagpole set up at the Carré de la Francophonie as part of the City of Ottawa’s Montreal Road Revitalization Project;

  WHEREAS this initiative is supported by the Vanier Community Association and the Vanier Community Services Centre;

  THEREFORE IT IS RESOLVED THAT Council declare that the flagpole at the Carré de la Francophonie de Vanier be recognized as “the very first official flagpole to exclusively and permanently fly the Franco-Ontarian flag on Montreal Road in the heart of Vanier.”

21.3

Motion -  Conseillère S. Plante - Children and Youth Implications

• Moved by S. Plante
  Seconded by R. King

  WHEREAS all City of Ottawa staff reports prepared for Committee and Council consideration follow the corporate standard Council and Committee report template; and
   
  WHEREAS the standard Council and Committee report template includes various Implications sections that are meant to provide a high-level summary of how the report recommendations will affect a particular area of focus or how the recommendations comply with relevant standards, policies and legislation, and these Implications sections are completed by the report author (in some cases with the assistance of subject matter experts) or other prescribed staff; and 
   
  WHEREAS the current standard Council and Committee report template includes certain “mandatory” Implications sections that must be completed for all reports (Financial Implications; Legal Implications), as well as various “mandatory if applicable” Implications sections (Accessibility Impacts; Asset Management Implications; Climate Implications; Delegation of Authority Implications; Economic Implications; Environmental Implications; Indigenous, Gender and Equity Implications; Risk Management Implications; Rural Implications; Technology Implications); and
   
  WHEREAS although many City services and programs have a direct impact on children and youth, the standard Council and Committee report template does not include an Implications section that summarizes the effects of report recommendations on this important cohort in areas such as recreation, public transit and childcare; and 
   
  WHEREAS the standard Council and Committee report template is traditionally reviewed as part of the City’s regular governance review process; 
   
  THEREFORE BE IT RESOLVED that City Council direct staff to bring forward for Council’s consideration as part of the 2022-2026 Mid-term Governance Review process a proposal for a Children and Youth Implications section to be included in the standard Council and Committee report template. 

21.4

Motion - Councillor S. Plante - Councillor Statements

• Moved by S. Plante
  Seconded by S. Desroches

  WHEREAS the Ontario Ministry of Municipal Affairs and Housing’s publication titled, The Ontario Municipal Councillor’s Guide recognizes that Councillors have “three main roles” to play in the City: a representative, a policy-maker, and a steward; 

  WHEREAS many democratic bodies allow their members to make statements to recognize significant events in constituency they represent (e.g. the passing of a significant member of the community, the success of a local sports team, the contribution of a volunteer organization to the community), as a standard practice;  

  WHEREAS the proceedings of City Council are governed by the Procedure By-law (No. 2022-410) and these rules of procedure do not currently contemplate “Councillor Statements” and such statements only occur on an ad-hoc basis by way of a motion or with the consent of the Mayor; and 

  WHEREAS providing all Councillors with a regular opportunity to make such statements would facilitate their representative role, as outlined in the above-noted Ministry Guide. 

  WHEREAS, in keeping with tradition, City Council is expected to review and make minor adjustments (“tweaks”) to its governance practices in 2024 through the 2022-2026 Mid-term Governance Review; 
    
  THEREFORE BE IT RESOLVED that City Council direct the City Clerk to undertake a jurisdictional scan on the practice of Councillor Statements, consult with Members of Council and report back on findings and any associated recommendations as part of the 2022-2026 Mid-term Governance Review process.

21.5

Motion - Councillor S. Plante - Public Disclosure of Non-competitive Contracts

• Moved by S. Plante
  Seconded by D. Brown

  WHEREAS the City of Ottawa’s Procurement By-law (By-law No. 2000-50, as amended) provides for non-competitive contracts, commonly known as sole source contracts, to be awarded in certain circumstances; and

  WHEREAS with respect to the reporting to Council of non-competitive contracts, Subsection 39(1) of the Procurement By-law provides that the Chief Procurement Officer “shall submit to Council an information report semi-annually containing the details relevant to the exercise of delegated authority for all contracts awarded by Directors exceeding $25,000 and Supply Services shall certify in the report that the awards are in compliance with the Procurement By-law”; and

  WHEREAS the current reporting/disclosure threshold that exceeds $25,000 does not provide for the disclosure of non-competitive contracts valued at $25,000 or less, resulting in a lack of transparency regarding these sole source contracts; and

  WHEREAS enhanced reporting to Council of non-competitive contracts valued at $25,000 or less would align with the overarching principle in the Routine Disclosure and Active Dissemination Policy, which is to advance the view that information held by the City should be made available to the public, and any exceptions to this principle should be limited and specific; and

  WHEREAS the City of Toronto Purchasing and Materials Management Division’s Routine Disclosure Plan dated November 23, 2020, provides for the online disclosure of relevant details regarding non-competitive contracts issued, including the supplier name, contract amount, description, contract date, division name and rationale (except where the procurement is confidential, in which case only the contract amount is disclosed); 

  THEREFORE BE IT RESOLVED that City Council direct staff to bring forward in Q2 2024 options for the public disclosure of non-competitive contracts valued at $25,000 or less, which are awarded in accordance with the Procurement By-law (By-law No. 2000-50, as amended), including the supplier name, contract amount, description, contract date, and department name.

22.

Motions Requiring Suspension of the Rules of Procedure

23.

Notices of Motion (for Consideration at Subsequent Meeting)

24.

Motion to Introduce By-laws

24.1

Three Readings

• That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed.

  a.    A by-law of the City of Ottawa to amend By-law No. 2019-397, designating community safety zones throughout the City of Ottawa.

  b.    A by-law of the City of Ottawa to designate certain lands at croissant Companion Crescent, avenue Wanderer Avenue, voie Casting Way, and ruelle Skiff Lane on Plan 4M-1724 as being exempt from Part Lot Control.

  c.    A by-law of the City of Ottawa to appoint an interim City Clerk and to repeal By-law 2008-391.

  d.    A by-law of the City of Ottawa to amend By-law No. 2012-370 being a by-law of the City of Ottawa to provide for solid waste management and to repeal by-law No. 2009-396. 

  e.    A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (cercle Metric Circle and terrasse Bolt Terrace).

  f.    A By-law of the City of Ottawa to repeal By-law No. 302-90 and By-law No. 303-90 of the old Corporation of the City of Ottawa, as amended.

  g.    A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement.

  h.    A bylaw of the city of Ottawa to amend By-law No. 2003-499 respecting the designation of fire routes.

  i.    A by-law of the City of Ottawa to amend By-law No. 2022-291 to change the zoning of the lands known municipally as 280 Laurier Avenue East. 

  j.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to remove the holding symbol from lands known municipally as 4624 Spratt Road.

  k.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 3430 Carling Avenue. 

  l.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 314 Bell Street South. 

  m.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 729 Ridgewood Avenue. 

  n.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 147 Langstaff Drive and anomaly lands.  

  o.    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 1200 Maritime Way. 

  p.    A by-law of the City of Ottawa to amend Volumes 1, 2A, 2B and 2C of the Official Plan for the City of Ottawa to implement a series of Omnibus amendments intended to correct various errors, omissions and provide necessary updates arising since ministerial approval of the Plan. 

  q.    A by-law of the City of Ottawa to designate certain lands at croissant Bliss Crescent, croissant Cobra Crescent, rue Energy Street on Plan 4M-1723 as being exempt from Part Lot Control.

25.

Confirmation By-law

• That the following by-law be read and passed:

  To confirm the proceedings of the Council meeting of 13 September 2023.

26.

Inquiries

27.

Adjournment

• That the proceedings of the City Council meeting of 13 September 2023 be adjourned.