MOMENT OF REFLECTION

ROLL CALL

CONFIRMATION OF MINUTES

Confirmation of the Minutes of the regular Council meeting of November 25, 2020.

DECLARATIONS OF INTEREST INCLUDING THOSE ORIGINALLY ARISING FROM PRIOR MEETINGS

COMMUNICATIONS

Association of Municipalities of Ontario (AMO):

·          

AMO Policy Update – Initial Vaccination Approach, AG Annual Report, Wetland Conservation Program

·          

AMO Policy Update – COVID-19 Vaccine Distribution Task Force, New COVID-19 Measures, Long-Term Care Commission, and AMO-Ontario Annual Joint MOU Statement

·          

AMO Policy Update – Federal Fall Economic Statement

·          

AMO Policy Update – Bill 229, Schedule 6 (CA Act) Proposed Amendments

·          

AMO Policy Update – Some Regions Moving to New COVID-19 Levels and Phase 2 Long-Term Care Community Paramedicine Program

Other Communications Received:

·          

General Manager of Planning, Infrastructure and Economic Development – Memorandum with respect to a By-law authorizing the making of an application to expropriate properties required for the Stage 2 Light Rail Transit Project

·          

Submission received containing the names of 67 individuals requesting the resurfacing of Armitage Avenue, Greenland Road and Torwood Drive and Sixth Line Road in Dunrobin

REGRETS

MOTION TO INTRODUCE REPORTS

Councillors D. Deans and C. A. Meehan  

RESOLVING INTO COMMITTEE OF THE WHOLE

Councillors D. Deans and C. A. Meehan

2021 DRAFT OPERATING AND CAPITAL BUDGETS

FINANCE SERVICES DEPARTMENT

1.

2021 DRAFT OPERATING AND CAPITAL BUDGETS

REPORT RECOMMENDATIONS

1.         That City Council receive and table the Draft 2021 Operating and Capital Budgets at its meeting of November 4, 2020 for subsequent consideration by Council sitting in Committee of the Whole to be held December 9, 2020.

2.         That City Council refer the relevant portions of the 2021 Operating and Capital Budgets to each Standing Committee of Council, IT Sub-Committee and the Transit Commission for their consideration and recommendation to Council sitting in Committee of the Whole to be held December 9, 2020.

COMMITTEE OF ADJUSTMENT

2.

COMMITTEE OF ADJUSTMENT - 2021 DRAFT OPERATING BUDGET

REPORT RECOMMENDATION

That City Council receive and table the Committee of Adjustment 2021 Draft Operating Budget at its meeting on November 4, 2020, for subsequent consideration by Council in Committee of the whole to be held December 9,

CRIME PREVENTION OTTAWA

3.

2021 DRAFT OPERATING BUDGET – CRIME PREVENTION OTTAWA

REPORT RECOMMENDATIONS

That City Council receive and table the Crime Prevention Ottawa Draft 2021 Operating Budget at its meeting of November 4, 2020 for subsequent consideration by Council in Committee of the Whole to be held December 9, 2020.

OTTAWA POLICE SERVICES BOARD

4.

OTTAWA POLICE SERVICE 2021 OPERATING AND CAPITAL BUDGETS

REPORT RECOMMENDATION

That the City of Ottawa Council approve the Ottawa Police Service 2021 Draft Operating and Capital Budgets.

OTTAWA PUBLIC LIBRARY BOARD

5.

OTTAWA PUBLIC LIBRARY: 2021 DRAFT BUDGET ESTIMATES

REPORT RECOMMENDATION

That City Council approve the 2021 Ottawa Public Library Board Operating and Capital Budget.

OTTAWA BOARD OF HEALTH

6.

2021 DRAFT OPERATING BUDGET FOR THE OTTAWA BOARD OF HEALTH

REPORT RECOMMENDATION

That City Council approve the 2021 Draft Operating Budget for the Ottawa Board of Health, outlined at Document 1.

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 18

7.

2021 DRAFT OPERATING AND CAPITAL BUDGET – AGRICULTURE AND RURAL AFFAIRS COMMITTEE

COMMITTEE RECOMMENDATIONS

That Council, sitting as Committee of the Whole, approve the Agriculture and Rural Affairs Committee 2021 Draft Operating and Capital Budget as follows:

1.         Development Review Process (Rural) Operating Resource Requirement (page 2).

2.         Rural Affairs Office as follows:

i)          User Fees (page 5);

ii)         Operating Resource Requirement (page 4)

3.         The Agriculture and Rural Affairs Committee Capital Program (page 6) [individual projects listed pages 13-15].

AUDIT COMMITTEE REPORT 9

8.

2021 DRAFT OPERATING AND CAPITAL BUDGET – AUDIT COMMITTEE

COMMITTEE RECOMMENDATION

That Council, sitting as Committee of the Whole, approve the Audit Committee 2021 Draft Budget - Operating Resource Requirement (p. 2).

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 15A

9.

2021 DRAFT OPERATING AND CAPITAL BUDGETS – COMMUNITY AND PROTECTIVE SERVICES COMMITTEE

COMMITTEE RECOMMENDATIONS, AS AMENDED

That Council, sitting as Committee of the Whole, approve the Community and Protective Services Committee 2021 Draft Operating and Capital Budgets as follows:

1.         Emergency and Protective Services Budget, as follows:

a)        General Manager’s Office and Business Support Services - Operating Resource Requirement (page 1);

b)        Security and Emergency Management, as follows:

i)          User Fees (page 5);

ii)         Operating Resource Requirement (page 4);

c)        Fire Services, as follows:
i)          User fees (pages 9 - 11);

            ii)         Operating Resource Requirement (page 8);

d)        Paramedic Service, as follows:

i)          User Fees (page 15);

ii)         Operating Resource Requirement (page 14);

e)        By-Law and Regulatory Services, as follows:

i)          User fees (pages 18-26);

ii)         Operating Resource Requirement (page 17);

f)         Public Policy Development – Operating Resource Requirement (page 28)

2.         Community and Social Services Budget, as follows:

a)        General Manager’s Office and Business Support Services Operating Resource Requirement (revised page 29);

b)        Employment and Social Services Operating Resource Requirement (page 31);

c)        Children’s Services, as follows:

i)          User fees (page 35);

ii)         Operating Resource Requirement (pages 33 - 34)

d)        Housing Services Operating Resource Requirement, as follows:

i)          Community Homelessness Prevention Initiative (page 37);

ii)         Home for Good (page 37) iii) Reaching Home (page 37)

iv)       Remaining Housing Services Operating Resource Requirement (page 37);

e)        Long Term Care Operating Resource Requirement (page 39);

f)         Partner and Stakeholder Initiatives, Operating Resource Requirement (page 41).

3.         Recreation, Cultural and Facility Services Budget, as follows:

a)        General Manager’s Office and Business Support Services

i)          2021 User fees (revised page 45);

ii)         Operating Resource Requirement (page 44);

b)        Community Recreation and Cultural Programs

i)          2021 User Fees (revised pages 49 - 54);

ii)         Operating Resource Requirement (page 48);

c)        City Wide Programs, Aquatics and Specialized Services and

i)          2021 User Fees (revised pages 58 - 60);

ii)         Operating Resource Requirement (page 57);

d)        Parks and Facilities Planning

i)          2020 User Fees (page 63);

ii)         Operating Resource Requirement (page 62)

e)        Facility Operation Services

i)                      2020 User Fees (page 67);

ii)         Operating Resource Requirement (page 66).

4.         Public Works and Environmental Services Department – Parks - Operating Resource Requirement (page 69).

5.         Community and Protective Services Committee Capital Budget as follows: (pages 70-73, individual projects listed on pages 123 –206).

6.         That Council request that Mayor Watson and the Chair of Community Protective Services Committee, send a follow up letter to Premier Doug Ford and Minister Stephen Lecce requesting that the province confirm the 2021 allocations and include continued investments in child care operations and the Safe Restart Funding (SRF), and that the proposed cost-sharing funding changes be eliminated as the impacts to the child care and early years providers would significantly impact the sector; and that once the Provincial allocation has been announced that the General Manager of Community Social Services Department and the Director of Children’s Services, in consultation with the Child Care and Early Years System Planning Advisory Group, provide an update via a memo to Council outlining the impacts of COVID-19 and the ongoing supports being offered to the sector.

STANDING COMMITTEE ON ENVIRONMENTAL PROTECTION, WATER AND WASTE MANAGEMENT REPORT 12A

10.

2021 DRAFT OPERATING AND CAPITAL BUDGETS – TAX AND RATE-SUPPORTED – STANDING COMMITTEE ON ENVIRONMENTAL PROTECTION, WATER AND WASTE MANAGEMENT

COMMITTEE RECOMMENDATIONS

That Council, sitting as Committee of the Whole, approve:

1.         The Standing Committee on Environmental Protection, Water and Waste Management 2021 TAX-supported Draft Operating and Capital Budget, as follows:

a.         Infrastructure Services as follows:

i.          User Fees (page 3);

ii.         Operating Resource Requirement (page 2).

b.        Resiliency and Natural Systems Policy Operating Resource Requirement (page 6);

c.         Solid Waste Services as follows:

i.          User Fees (page 9-10);

ii.         Operating Resource Requirements (page 8);

d.        Forestry Services as follows:

i.          User Fees (page 13);

ii.         Operating Resource Requirement (page 12).

e.         Standing Committee on Environmental Protection, Water and Waste Management Tax-supported Capital Budget on page 14, individual projects listed on pages 28-29 (Environment) and pages 31-36 (Solid Waste).

2.         The Standing Committee on Environmental Protection, Water and Waste Management 2021 RATE-supported Draft Operating and Capital Budget as follows:

a.         Drinking Water Services as follows:

i.          User Fees (pages 3-7);

ii.         Operating Resource Requirement (page 2).

b.        Wastewater Services as follows:

i.          User Fees (pages 10-11)

ii.         Operating Resource Requirement (page 9);

c.         Stormwater Services as follows:

i.          User Fees (pages 14-17);

ii.         Operating Resource Requirements (page. 13);

d.        The Standing Committee on Environmental Protection, Water and Waste Management Rate-Supported Capital Budget, on pages 18-21, individual projects listed on pages 33-57 (Drinking Water), 59-61 (Integrated Water and Wastewater), 63-82 (Stormwater) and 84-102 (Wastewater).

FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 19

11.

2021 DRAFT OPERATING AND CAPITAL BUDGET – FINANCE AND ECONOMIC DEVELOPMENT COMMITEE

COMMITTEE RECOMMENDATIONS

That Council, sitting as Committee of the Whole, approve the Finance and Economic Development Committee 2021 Draft Operating and Capital Budget, as follows:

1.         Elected Officials - Operating Resource Requirement (page 2);

2.         Office of the City Clerk Budget, as follows;

a)        User fees (pages 6-7);

b)        Operating Resource Requirement (Revised page 5);

3.         City Manager’s Office Operating Resource Requirement (page 13);

4.         Innovative Client Services Department Budget, as follows:

i)          City Solicitor (Legal Services) Operating Resource Requirement (page 10);

ii)         General Manager’s Office and Business Support Services – Operating Resource Requirement (page 25)

iii)        Service Transformation – Operating Resources Requirement (page 27)

iv)       Public Information and Media Relations - Operating Resource Requirement (page 29);

v)        Human Resources - Operating Resource Requirement (page 31);

vi)       Service Ottawa as follows:

i.          User fees (page 34);

ii.         Operating Resource Requirement (page 33);

5.         Transportation Services, Rail Construction Program Service Budget as follows:

a)        User fees (pages 17-19);

b)        Operating Resource Requirement (page 16);

6.         Finance Services Department Budget, as follows:

a)        Chief Financial Officer/Treasurer and Business Support Services - Operating Resource Requirement (page 35);

b)        Revenue Services, as follows:

i.          User fees (pages 38-39);

ii.         Operating Resource Requirement (page 37);

c)        Corporate Finance – Operating Resource Requirement (page 41);

d)        Payroll, Pensions and Benefits Services – Operating Resource Requirement (page 43);

e)        Supply Services - Operating Resource Requirement (page 45);

7.         Planning, Infrastructure and Economic Development Department Budget, as follows:

a)        General Manager’s Office and Business Support Services – Operating Resources Requirement (page 20);

b)        Economic Development and Long-Range Planning, as follows:

i)          User fees (page 24)

ii)         Operating Resource Requirement (page 23);

c)        Corporate Real Estate Office, as follows:

i)          User fees (page 48);

ii)         Operating Resource Requirement (page 47);

8.         Non-Departmental - Operating Resource Requirement (page 51-53).

9.         Finance and Economic Development Committee Capital Budget (page 54, individual projects listed on pages 105-112).

INFORMATION TECHNOLOGY SUB-COMMITTEE REPORT 3

12.

2021 DRAFT OPERATING AND CAPITAL BUDGETS – INFORMATION TECHNOLOGY SUB-COMMITTEE

SUB-COMMITTEE RECOMMENDATIONS

That Council, sitting as Committee of the Whole, approve the ITSC portion of the 2021 Draft Operating and Capital Budget, as follows:

1.         The Information Technology Services Budget as follows:

a.         Information Technology Services Operating Resource Requirement (pages 3-4 of the ITSC budget book);

b.        ITSC Capital Budget (page 5 of the ITSC budget book, individual projects listed on page 11).

PLANNING COMMITTEE REPORT 33

13.

2021 DRAFT OPERATING AND CAPITAL BUDGET - PLANNING COMMITTEE

COMMITTEE RECOMMENDATIONS, AS AMENDED

That Council, sitting as Committee of the Whole, approve the Planning Committee 2021 Draft Operating and Capital Budget, including amended pages 34, 46, 47, 50 and 55, as follows:

1)        The Planning, Infrastructure and Economic Development Budget, as follows:

a)        Right of Way, Heritage and Urban Design:

i)          User Fees (pages 4-9);

ii)         Operating Resource Requirement (page 3);

b)        Planning Services (excluding Building Code Services – Ontario Building Code):

i)          User Fees (pages 12-18);

ii)         Operating Resource Requirement (page 11);

c)        Building Code Services - Ontario Building Code:

i)          User Fees (pages 22-29);

ii)         Operating Resource Requirement (page 21);

d)        Long Range Planning - Operating Resource Requirement:

i)          User Fees (pages 32);

ii)         Operating Resource Requirement (page 31);

2)        Community and Social Services, Affordable Housing Operating Resource Requirement (revised page 34 ).

3)        The Planning Committee Capital Budget (page 35 ) [individual projects listed on pages 50 (revised), 52-54].

TRANSIT COMMISSION REPORT 7

14.

2021 DRAFT OPERATING AND CAPITAL BUDGET – TRANSIT COMMISSION

COMMITTEE RECOMMENDATIONS, AS AMENDED

That Council, sitting as Committee of the Whole, approve the Transit Commission 2021 Draft Operating and Capital Budget, as follows:

1. Transit Services as follows:

a. User fees (pages 4-6);

b. Operating Resource Requirement (page 3);

2.         Transit Commission Capital Budget (pages 7, individual projects listed on pages 15-33); and

3.         That OC Transpo implement the Family DayPass during the March Break as scheduled in 2021 by the four school boards in Ottawa, beginning on the Saturday through to, and including, the following Sunday; and

4.         That OC Transpo implement the Family DayPass from July 1 to September 6, 2021; and

5.         That OC Transpo implement the Family DayPass from the first Saturday of the primary and secondary school Christmas week through the period ending on the Sunday before school classes begin, as scheduled in 2021-22 by the four school boards in Ottawa; and

6.         That OC Transpo implement the Family DayPass on Family Day 2021; and

7.         That staff report back in the proposed 2022 budget with any estimated changes to ridership and fare revenue that were recorded in 2021, so that Council can make a decision on whether to make this a regular change to the OC Transpo fare table; and

8.         That Council request the Mayor to write to the Prime Minister as well as the Federal Minister of Finance and Minister of Infrastructure to request that federal funding for transit includes operational costs along with capital investments, to ensure a healthy city and healthy economy.

TRANSPORTATION COMMITTEE REPORT 14

15.

2021 DRAFT OPERATING AND CAPITAL BUDGETS – TRANSPORTATION COMMITTEE

COMMITTEE RECOMMENDATIONS

That Council, sitting as Committee of the Whole, approve the Transportation Committee 2021 Draft Operating and Capital Budget, as follows:

1.         The Public Works and Environmental Services Department Budget, as follows:

a)        General Manager’s Office and Business Support Services - Operating Resource Requirement (page 2);

b)        Roads Services, as follows:

i)          User Fees (page 5);

ii)         Operating Resource Requirement (page 4);

c)        Parking Services, as follows:

i)          User Fees (pages 8-12);

ii)         Operating Resource Requirement (page 7);

2.         The Transportation Services Department Budget, as             follows:

a)         Traffic Services, as follows:

i)          User Fees (pages 15-17);

ii)         Operating Resource Requirement (page 14);

b)         Transportation Planning Operating Resource                                  Requirement (page 19);

3.         Innovative Client Services Department, Fleet Services Budget, as follows:

a)        User Fees (page 22);

b)        Operating Resource Requirement (page 21);

4.         Transportation Committee Capital Budget (pages 23-26) [Individual projects listed on pages 42-133, including revised pages 77 and 108].

MOTION TO RISE AND REPORT

Councillors D. Deans and C. A. Meehan

MOTION TO ADOPT 2021 BUDGET REPORTS

Councillors D. Deans and C. A. Meehan

REPORTS

POSTPONEMENTS AND DEFERRALS – FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 18

16.

LANSDOWNE ANNUAL REPORT AND COVID-19 IMPACTS UPDATE

COMMITTEE RECOMMENDATIONS

That Council:

1.         Approve the changes to the Lansdowne Partnership Plan Agreements identified below, as required and as outlined in this report, to assist in mitigating the impacts of COVID-19 by increasing the liquidity of the partnership to better manage cashflows, and delegate the authority to the City Manager, in consultation with the City Solicitor and Chief Financial Officer, to negotiate and execute any amendments required to give effect to Council’s decisions:

a.         To extend the partnership and associated closed financial system and Waterfall by ten years from 2044 to 2054; and

b.        To remove the participation rent and to maintain base rents at current levels in the event of a permitted transfer of the Retail Component during the term of the Retail Lease; and

c.         To remove the City’s provision to terminate the Retail Lease without cause; and

d.        To provide the Ottawa Sports & Entertainment Group (OSEG) one-time access to the current capital reserve (lifecycle) funds, while they continue to fund lifecycle investments required based on formalized administrative practices for the City to approve these investments; and

2.         Approve the establishment of a Lansdowne Park Partnership Working Group consisting of City staff and representatives from OSEG to explore the options to improve the Lansdowne Park Partnership and position it for continued success in a post-COVID environment as well as a Council Sponsor Group to support the Working Group, as described in this report, with the Working Group to report back to the Finance and Economic Development Committee and Council no later than Q2 2021; and

3.         Receive the following status update report related to the Lansdowne Partnership Plan:

a.         The update from the City Manager outlining the delegated authority exercised from October 2019 to date by the City Manager, the City Solicitor and the Chief Financial Officer, under the finalized and executed Lansdowne Partnership Plan Legal Agreements; and

b.        The update from the City Manager on the August 28, 2020 Lansdowne Master Partnership Meeting and Meetings Amongst Parties to the Unanimous Shareholder Agreements; and

c.         The status update outlined in this report regarding the operations of the Lansdowne Public-Private Partnership as referenced in Section 10 of the 2019 - Procurement Year in Review report (ASC2020-ICS-PRO-0001).

OTTAWA BOARD OF HEALTH

17.

APPOINTMENT OF AN ASSOCIATE MEDICAL OFFICER OF HEALTH - IN CAMERA – PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL – REPORTING OUT DATE: UPON COUNCIL APPROVAL

COMMITTEE REPORTS

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 18

18.

MOTION - 776 ROTHBOURNE ROAD - REDESIGNATION AND REZONING OF AREAS OF AREAS NO LONGER IDENTIFIED BY THE PROVINCE AS PROVINCIALLY SIGNIFICANT WETLAND

COMMITTEE RECOMMENDATIONS

That Council support:

1.         The redesignation by the Local Area Planning Tribunal of those areas of the property at 6776 Rothbourne Road no longer identified by the Province as Provincially significant wetland from Significant Wetland to General Rural Area as well as the proposed crossing.

2.         The rezoning by the Local Area Planning Tribunal of those areas of the property at 6776 Rothbourne Road no longer identified by the Province as provincially significant wetland as RG1 as well as the proposed crossing.

AUDIT COMMITTEE REPORT 9

19.

2020 ERNST & YOUNG AUDIT PLAN

COMMITTEE RECOMMENDATION

That Council receive this report for information.

20.

OFFICE OF THE AUDITOR GENERAL (OAG) – ANNUAL REPORT AND DETAILED AUDIT REPORTS

COMMITTEE RECOMMENDATION

That Council consider and approve the audit recommendations.

FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 19

21.

FUNDING COST-EFFECTIVE ENERGY EVOLUTION PROJECTS

COMMITTEE RECOMMENDATIONS, AS AMENDED

That Council:

1.         Recommend to the Finance and Economic Development Committee (FEDC) that the next Long Range Financial Plans consider the affordability of raising the debt limit for projects in Energy Evolution that either generate income or savings to the City; and the results of this analysis and any staff recommendations be brought back to FEDC with the report on the LRFP; and

2.         Direct the Climate Change and Resiliency Section Manager of the Planning, Infrastructure and Economic Development department’s climate change team to participate in the development of the Long Range Financial Plans to help identify new funding mechanisms for Energy Evolution initiatives required by the Corporation as per the Climate Change Master Plan, to meet the 100 percent emissions reduction scenario.

22.

DIVESTMENT FROM FOSSIL FUELS AND INCREASE IN SUSTAINABLE ASSETS

COMMITTEE RECOMMENDATIONS

That Council approve:

1.         That the Chief Financial Officer and/or Manager, Treasury, be directed to report back to FEDC at the end Q2 in 2021 with a summary of barriers to achieving Prudent Investor Status, how they are addressing those barriers, and a summary of actions taken to date; and,

2.         That, should Council approve a direction to implement prudent investor standards for the City of Ottawa, staff evaluate the prudence of divesting of fossil fuels as input to the development of the Investment Strategy that will need to be approved by Council.  The scope of this review will include an assessment of the following: 

a)        no new purchases of stocks or mutual funds with coal, oil, and gas companies, specifically excluding any new investment in the 200 largest publicly traded fossil fuel corporations; and

b)        Sell off all fossil fuel holdings from these same companies over the next five years.

23.

2018-2022 MID-TERM GOVERNANCE REVIEW

COMMITTEE RECOMMENDATIONS

That City Council approve the following:

PART I – COUNCIL, STANDING COMMITTEES AND RELATED MATTERS

1.         That staff be directed to provide the Audit Committee with quarterly information reports regarding the status of the City’s implementation of accepted audit recommendations, as described in this report and in Document 1;

2.         Establish the Debenture Committee as described in this report and in accordance with the Terms of Reference attached as Document 2;

3.         That the Terms of Reference for the Built Heritage Sub-Committee be amended to provide that annual staff reports regarding removal of properties from the Heritage Register, as required under Section 4.1 of the Heritage Register Procedures, be routed directly from the Built Heritage Sub-Committee to City Council, as described in this report;

4.         That the Terms of Reference for the Transit Commission be amended to provide that staff reports regarding contracts awarded under delegated authority to OC Transpo are received by the Commission and forwarded to Council, as described in this report;

5.         That the Advisory Committee Procedure By-law be amended to provide for the continuation of electronic meetings for Advisory Committees, as described in this report;

6.         Approve the increased meeting frequency for the Accessibility Advisory Committee as described in this report;

7.         Approve administrative process improvements for Advisory Committees further to the pilot project with the Arts, Culture and Recreation Advisory Committee and Advisory Committee feedback, as described in this report;

8.         That the Office of the City Clerk, in consultation with the Gender and Race Equity, Inclusion, Indigenous Relations and Social Development Service, be directed to undertake a comprehensive review of recruitment, selection and appointment practices and associated policies and legislation that may improve Council’s ability to achieve diverse representation in public appointments and report back to Council with findings and any recommendations in advance of the 2022-2023 recruitment process, as described in this report;

9.         That the Appointment Policy be amended to include an updated equity and diversity statement as described in this report; and

10.      That the standard Council and Committee report template be amended to include optional sections for Climate Implications, Economic Implications, and Indigenous, Gender and Equity Implications, as described in this report.

PART II – ACCOUNTABILITY AND TRANSPARENCY

1.         Receive the 2020 Annual Report of the Integrity Commissioner, attached as Document 3;

2.         That the Council-approved codes of conduct for Members of Council [By-law No. 2018-400], members of local boards [By-law No. 2018-399], and citizen members of the Built Heritage Sub-Committee [By-law No. 2018-401] be amended as described in this report and in Document 4;

3.         That the Lobbyist Registry By-law [By-law No. 2012-309] be amended as described in this report and in Document 5;

4.         That the Community, Fundraising and Special Events Policy be amended as described in this report and in Document 6; and

5.         Receive the Integrity Commissioner’s Interpretation Bulletin titled, “Use of Social Media,” as attached in Document 3.

PART III – LOCAL BOARDS

1.         Approve the following recommendations from the City/Business Improvement Area (BIA) Governance Working Group, as described in this report:

a.         That ward Councillors appointed directly by City Council to a BIA Board of Management pursuant to Subsection 204(3)(a) of the Municipal Act, 2001, be ex officio, non-voting members of the Board of Management;

b.        That the General Manager, Planning, Infrastructure and Economic Development, be delegated the authority to appoint to a BIA Board of Management those directors who have been selected by a vote of the membership of the improvement area in accordance with Subsection 204(3)(b) of the Municipal Act, 2001;

c.         Direct Economic Development Services staff to develop a policy with respect to the relationship between Members of Council and BIA board members and staff, to be brought forward to the Finance and Economic Development Committee and Council in Q1 of 2021;

d.        Direct Economic Development Services staff to develop a standardized BIA Governance By-law to be brought forward to the Finance and Economic Development Committee and Council in Q1 of 2021;

2.         Receive the status report on the compliance of the City’s Agencies, Boards and Commissions (“ABCs”) with respect to their Municipal Act, 2001 policy requirements and direct staff to provide a further update on ABC compliance as part of the 2022-2026 Governance Review;

3.         That the Chairs of Ottawa Board of Health and the Ottawa Police Services Board each be provided with a temporary half Full-time Equivalent (FTE) to support their roles, as a two-year pilot project to be funded from the Council Administrative Services budget, as described in this report; and

4.         That the Secretary-Treasurer of the Committee of Adjustment report to the City Clerk for administrative matters, as described in this report.

PART IV – AMENDMENTS TO VARIOUS BY-LAWS, POLICIES AND RELATED MATTERS

1.         The amendments to the Procedure By-law as described in this report and in Document 7;

2.         The amendments to the Delegation of Authority By-law as described in this report and in Document 8;

3.         The amendments to the Procurement By-law as described in this report;

4.         The amendments to the Delegation of Powers Policy as described in this report and in Document 9;

5.         The amendments to the Statutory Officer Recruitment, Appointment and Contract Administration Procedures as described in this report, including:

a.         The performance review process for the Auditor General and City Manager, as set out in Document 10;

b.        The voluntary exit interview process for statutory officers who report directly to City Council, as set out in Document 11;

6.         Approve by-laws for statutory officers who report directly to City Council as described in this report, including:

a.         The City Manager’s By-law attached as Document 13;

b.        The Integrity Commissioner’s By-law attached as Document 14; and

7.         The amendments to the Auditor General’s By-law [By-law No. 2013-375, as amended], including the adoption of the Institute of Internal Auditors’ (IIA) International Standards for the Professional Practice of Internal Auditing as the City of Ottawa audit standard, as described in this report and attached in Document 15.

PART V – OTHER MATTERS

1.         Approve the updated Councillors’ Office Manual attached as Document 19;

2.         Direct the City Clerk to bring forward in Q3 of 2021 a report regarding matters relating to the 2022 Municipal Elections, as described in this report; and

3.         That the City Clerk be delegated the authority to implement changes to all related processes, procedures, policies, terms of reference and to bring forward by-laws as required to implement Council’s decisions further to the approval of this report and to reflect the current organizational alignment.

24.

OTTAWA WARD BOUNDARY REVIEW 2020 – RECOMMENDATIONS REPORT

COMMITTEE RECOMMENDATIONS, AS AMENDED

That City Council approve the recommendations for a new City of Ottawa ward boundary structure as set out in Document 1, to take effect for the 2022 Municipal Elections; and

a.         That the boundaries of RW-6 be amended to include the lands south of Wilhaven Drive, west of Canaan Road, north of Russell Road and east of the VIA Rail corridor and Milton Road:

b.        That the boundary between RW-13 (Beacon Hill-Cyrville) and RW-14 (Alta Vista) be adjusted to be Highway 417, St. Laurent and the Via Rail Corridor;

c.         That the parking lot bounded by Carling Avenue to the north, Prince of Wales Drive to the south, Preston Street to the east and the Trillium Line to the west, be added from RW-19 (Capital) to RW-21 (River); and

d.        That the southern boundary between RW-16 (Rideau-Rockcliffe) and RW-17 (Rideau-Vanier) be moved from McArthur Avenue to Donald Street, and the eastern boundary remain Rue de L’église but extend west on McArthur Avenue and south on Brant Street to Donald Street.

25.

BYWARD MARKET PUBLIC REALM PLAN

COMMITTEE RECOMMENDATIONS

That Council:

1.         Approve the ByWard Market Public Realm Plan, as described in this report and attached in Document 3.

2.         Direct staff from the Planning, Infrastructure and Economic Development Department to evaluate the existing governance of the public realm in the ByWard Market and report back to Committee and Council in Q2 2021 with recommendations to improve place-making operations and regulation, as described in this report.

3.         Direct staff to seek out funding from other levels of government and through prioritization within the 2022 City’s capital program, to proceed with the detailed design phase for York Street Flex Plaza (from Sussex Drive to ByWard Market Square), as described in this report.

4.         Direct staff to undertake a detailed transportation study for the Rideau-Sussex Node followed by a national design competition, as described in this report, using funds available in the 2020 and 2021 public realm minor intervention account.

5.         Direct staff from Planning, Infrastructure and Economic Development Department to initiate a Request for Information in Q4 2021 to redevelop the municipal ByWard Garage (Parking Lot 04) at 70 Clarence, using funds from the 2021 public realm minor intervention account, and to return to Finance and Economic Development Committee to present its findings.

6.         Direct staff from Planning, Infrastructure and Economic Development Department and Roads and Parking Services to investigate partnerships according to the Parking Replacement Strategy for ByWard Market, as described in this report.

7.         Direct staff from the Planning, Infrastructure and Economic Development Department to immediately launch a Working Group on economic recovery for the ByWard Market, as described in this report, with group representation from the Mayor’s Office, Ward Councillor’s office, Marchés d’Ottawa Markets Corporation, the ByWard Market Business Improvement Area, the Lowertown Community Association, the National Capital Commission and other key external stakeholders.

26.

DESCHÂTELETS BUILDING (205 SCHOLASTIC DRIVE)

COMMITTEE RECOMMENDATIONS, AS AMENDED

That Council:

1)        Confirm the City of Ottawa’s interest in a partnership to develop community recreation space at 205 Scholastic Drive (formerly known as 175 Main St.) and direct the General Manager of Recreation, Cultural and Facility Services to execute the attached Memorandum of Understanding between the City of Ottawa and the École-Catholique Centre Est which outlines the agreed upon roles and responsibilities relating to this partnership project

2)        Delegate authority to the General Manager, Recreation, Cultural and Facility Services in consultation with the Director, Corporate Real Estate Office to negotiate agreements, including a detailed financial plan for the City’s contribution, with École-Catholique Centre Est for the construction and operation of a community recreation component in the Deschâtelets Building at 205 Scholastic Drive for City Council approval; and

3)        Approve a one-time City of Ottawa contribution of $50,000 from existing Recreation, Cultural and Facility Services budgets to produce, in partnership with École-Catholique Centre Est, a Class C cost estimate to effectively determine the detailed design costs and construction value of  including a community recreation component in the Deschâtelets Building and Greystone Village development; and

4)        That Schedule “B”, be added to the report.

PLANNING COMMITTEE REPORT 33

27.

PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT – 7000 CAMPEAU DRIVE

COMMITTEE RECOMMENDATIONS

That Council:

1.         endorse the position that the Local Planning Appeal Tribunal not approve the Draft Plan of Subdivision for 7000 Campeau Drive as it is premature, inclusive of all matters as set out in this report;

2.         refuse an amendment to the Zoning By-law 2008-250 for 7000 Campeau Drive to permit a residential subdivision that includes a mix of housing types, parks, stormwater management ponds, open spaces and roadways in Kanata North.

28.

APPLICATION FOR DEMOLITION AND NEW CONSTRUCTION AT 390-394 BANK STREET, A PROPERTY LOCATED IN THE CENTRETOWN HERITAGE CONSERVATION DISTRICT, DESIGNATED UNDER PART V OF THE ONTARIO HERITAGE ACT

COMMITTEE RECOMMENDATIONS AS AMENDED

That Council:

1.         approve the application to demolish 390-394 Bank Street;

2.         approve the application for new construction at 390-394 Bank Street, according to plans by RAW Design dated August 14, 2020, conditional upon:

a.         the applicant, in consultation with staff and the ward Councillor, introducing an additional design element on the Bank Street façade, to better reflect the low-rise historic character of Bank Street, to the satisfaction of the General Manager, Planning, Infrastructure and Economic Development Department, prior to Site Plan Approval;

b.        the applicant providing samples of the final exterior cladding materials, for approval by heritage staff, prior to the issuance of a Building Permit;

c.         the applicant submitting a lighting plan for approval by heritage staff, as part of the Site Plan Control process, to ensure compliance with the HCD guidelines;

3.         delegate authority for minor design changes to the General Manager, Planning, Infrastructure and Economic Development;

4.         approve the issuance of the heritage permit with a three-year expiry date from the date of issuance.

TRANSIT COMMISSION REPORT 7

29.

REVISIONS TO BOUNDARY OF URBAN TRANSIT AREA FOR 2021

COMMITTEE RECOMMENDATION

That Council approve the revisions to the boundary of the Urban Transit Area as detailed in this report, to be effective January 1, 2021, to provide for the provision of funding for transit service in expanding areas of the city, and that Council enact an implementing By-law.

REPORT REQUIRING SUSPENSION OF THE RULES OF PROCEDURE

CITY CLERK

30.

COLLEGE – WARD 8 – DELEGATION OF BUDGETARY APPROVAL AUTHORITIES AND RELATED MATTERS

REPORT RECOMMENDATIONS

That City Council:

1.         Approve that the City Clerk and the Manager, Council and Committee Services, be delegated the authority for human resources-related matters and to order and approve any budgetary expenditures for the Ward 8 office for the remainder of the 2018-2022 Term of Council, as described in this report;

2.         Receive the options for introducing further restrictions on the Ward 8 Councillor’s access to City staff in City of Ottawa municipal buildings, as described in this report; and

3.         Receive the procedures for the Ward 8 Councillor’s participation in in-person Council and Committee meetings, as described in this report.

BULK CONSENT AGENDA

AGRICULTURE AND RURAL AFFAIRS COMMITTEE REPORT 18

A.

ZONING BY-LAW AMENDMENT – 2415 RICHARDSON SIDE ROAD

COMMITTEE RECOMMENDATION

That Council approve an amendment to Zoning By-law 2008-250 for 2415 Richardson Side Road for the purposes of rezoning the lands from Rural Countryside Zone (RU) to Rural Countryside Zone, Rural Exception XXXXr (RU[XXXXr]), to add a warehouse as a permitted use, as detailed in Document 2.

FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 19

B.

2020 – MID-YEAR PROCUREMENT YEAR IN REVIEW

COMMITTEE RECOMMENDATION

That Council receive this report for information.

C.

BROWNFIELD GRANT APPLICATION – 256 RIDEAU STREET AND 211 BESSERER STREET

COMMITTEE RECOMMENDATIONS

That Council:

1.         Approve the Brownfield Redevelopment Grant application submitted by 9840508 Canada Inc. (Ashcroft Inc.), owner of the property at 256 Rideau Street and 211 Besserer Street, for a Property Tax Assistance Grant under the Brownfield Redevelopment Community Improvement Plan Program not to exceed a total of $620,345 for which the grant payment period will be phased over a maximum of three years of development, subject to the establishment of, and in accordance with, the terms and conditions of the Brownfield Redevelopment Grant Agreement;

2.         Delegate the authority to the General Manager, Planning, Infrastructure and Economic Development, to execute a Brownfields Redevelopment Grant Agreement with 9840508 Canada Inc. (Ashcroft Inc.), establishing the terms and conditions governing the payment of the grant for the redevelopment of 256 Rideau Street and 211 Besserer Street, to the satisfaction of the General Manager, Planning, Infrastructure and Economic Development Department, the City Solicitor and the City Treasurer

PLANNING COMMITTEE REPORT 33

D.

ZONING BY-LAW AMENDMENT – 35, 37 WILLIAM STREET AND PART OF 62 YORK STREET

COMMITTEE RECOMMENDATION

That Council approve an amendment to Zoning By-law 2008-250 for 35 and 37 William Street and part of 62 York Street to permit a four-storey mixed-use building, as detailed in Document 2.

E.

REVISED FRONT-ENDING AGREEMENT FOR THE TENTH LINE PUMPING STATION SANITARY OVERFLOW

COMMITTEE RECOMMENDATIONS

That Council:

1.         authorize the City and delegate authority to the General Manager, Planning, Infrastructure and Economic Development Department to enter into an Amending Front-Ending Agreement with Mattamy (Mer Bleue) Ltd. for the increased overall cost reimbursement for the design and construction of the Tenth Line Road Sanitary pumping station overflow, within the City’s untraveled road allowance, from the previously approved $500,000 to an upset limit of $922,415 plus applicable taxes, in accordance with the Front Ending Agreement principles and policy set forth in Documents 2 and 3 and with the final form and content being to the satisfaction of the City Solicitor;

2.         pursuant to the City and Mattamy (Mer Bleue) Ltd. entering into an Amending Front-Ending Agreement, authorize the reimbursement for the increased overall cost of the design and construction of the Tenth Line Road Sanitary pumping station overflow, within the City’s untraveled road allowance incurred by Mattamy (Mer Bleue) Ltd., from the previously approved $500,000 to a maximum amount of $922,415 plus applicable taxes, in accordance with the reimbursement schedule set out in the Amending Front-Ending Agreement.

TRANSPORTATION COMMITTEE REPORT 14

F.

ALL WAY STOP CONTROL AT THE INTERSECTION OF CANADIAN SHIELD AVENUE AND GREAT LAKES AVENUE AND THE INTERSECTION OF CANADIAN SHIELD AVENUE AND MARITIME WAY

COMMITTEE RECOMMENDATION

That Council approve the installation of all-way stop controls at the intersection of Canadian Shield Avenue and Great Lakes Avenue, and the intersection of Canadian Shield Avenue and Maritime Way.

CITY CLERK

G.

SUMMARY OF ORAL AND WRITTEN PUBLIC SUBMISSIONS FOR ITEMS SUBJECT TO THE PLANNING ACT ‘EXPLANATION REQUIREMENTS’ AT THE CITY COUNCIL MEETING OF NOVEMBER 25, 2020

REPORT RECOMMENDATION

That Council approve the Summaries of Oral and Written Public Submissions for items considered at the City Council Meeting of November 25, 2020 that are subject to the ‘Explanation Requirements’ being the Planning Act, subsections 17(23.1), 22(6.7), 34(10.10) and 34(18.1), as applicable, as described in this report and attached as Documents 1 and 2.

MOTION TO ADOPT REPORTS

Councillors D. Deans and C. A. Meehan

MOTIONS OF WHICH NOTICE HAS BEEN PREVIOUSLY GIVEN

MOTIONS REQUIRING SUSPENSION OF THE RULES OF PROCEDURE

NOTICES OF MOTION (FOR CONSIDERATION AT SUBSEQUENT MEETING)

MOTION TO INTRODUCE BY-LAWS

Councillors D. Deans and C. A. Meehan

THREE READINGS

a)          A by-law of the City of Ottawa to amend By-law No. 2003-527 respecting a schedule of retention periods for certain records of the City of Ottawa.

b)          A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement.

c)           A by-law of the City of Ottawa to designate Skead's Mills Methodist Church, 307 Richmond Road, to be of cultural heritage value or interest.

d)          A by-law of the City of Ottawa to designate Overbrook Public School, 149 King George Street, to be of cultural heritage value or interest.

e)          A by-law of the City of Ottawa to designate Hydro Sub-Station No. 5, 39 Riverdale Avenue, to be of cultural heritage value or interest.

f)            A by-law of the City of Ottawa to designate Hydro Sub-Station No. 2, 247 Glebe Avenue, to be of cultural heritage value or interest.

g)          A by-law of the City of Ottawa to designate the Ottawa Electric Railway Sub-Station, 340 Holland Avenue, to be of cultural heritage value or interest.

h)          A by-law of the City of Ottawa to designate Hydro Sub-Station No. 4, 351 King Edward Avenue, to be of cultural heritage value or interest.

i)            A by-law of the City of Ottawa to designate Hydro Sub-Station No. 3, 1275 Carling Avenue, to be of cultural heritage value or interest.

j)            A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of the lands known municipally as 2415 Richardson Side Road.

k)           A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of part of the lands known municipally as 6335 Perth Street.

l)            A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of the lands known municipally as 35, 37 William Street and part of 62 York Street.

m)          A by-law of the City of Ottawa to amend By-law No. 2019-241 respecting property owners of public places and workplaces.

n)          A by-law to provide for the making of an application for approval to expropriate temporary easements in property at Queensview Drive in the City of Ottawa for the purposes of the Stage 2 Ottawa Light Rail Transit System project

o)          A by-law of the City of Ottawa to designate certain lands at avenue Shinny Avenue on Plan 4M-1551, as being exempt from Part Lot Control.

p)          A by-law of the City of Ottawa to designate certain lands at avenue De Mazenod Avenue on Plan 4M-1583 are being exempt from Part Lot Control.

q)          A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (rue Chakra Street, rue Hamsa Street, terrasse Cashmere Terrace, rue Lilith Street, rue Namaste Street)

r)            A by-law of the City of Ottawa to designate certain lands at promenade Hawkeswood Drive, cercle Chipping Circle, avenue Borbridge Avenue, cote Canvasback Ridge, avenue Horned Owl Avenue, avenue Eider Street and bois Trumpeter Grove on Plan 4M-1663 and avenue Brian Good Avenue on Plan 4M1641 as being exempt from Part Lot Control.

s)           A by-law of the City of Ottawa respecting the delegation of authority to various officers of the City and to repeal By-law No. 2019-280.

t)            A by-law of the City of Ottawa to amend By-law No. 2014-431, as amended by By-law No. 2015-119 and By-law No. 2017-297, respecting the OCHC Municipal Housing Project Facilities and Tax Exemption.

CONFIRMATION BY-LAW

Councillors D. Deans and C. A. Meehan  

INQUIRIES

ADJOURNMENT

Councillors D. Deans and C. A. Meehan  

Simultaneous interpretation of these proceedings is available. 

Accessible formats and communication supports are available, upon request.

NOTICE

The City of Ottawa continues to take COVID-19 seriously, and in following the advice of provincial and federal governments, is making significant changes to services and programming to help protect health and wellbeing of the community. City Hall is temporarily closed to help stop the spread of COVID-19. In-person Committee and Council meetings have been cancelled. Such meetings, as warranted, will be held electronically until further notice. For more information about service disruptions, please visit our COVID-19 webpage: https://ottawa.ca/en/health-and-public-safety/covid-19-ottawa.

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IN CAMERA ITEMS

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