Notes:             1.         Underlining indicates a new or amended recommendation approved by Committee.

                        2.         Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 9 September 2015 in Finance and Economic Development Committee Report 7.

Present:

Chair: Mayor Watson Vice-Chair: Councillor E. El-Chantiry Councillors: S. Blais, D. Chernushenko, D. Deans, K. Egli, J. Harder, A. Hubley, S. Moffatt, B. Monette, M. Taylor

 

DECLARATIONS OF INTEREST

No conflict of interest declarations were filed.

 

 

CONFIRMATION OF MINUTES
Minutes 6 - June 29, 2015
		CONFIRMED

 

 

INFORMATION TECHNOLOGY SUB-COMMITTEE

 

1.	MAKING THE LOCATION OF PUBLIC WASHROOMS WITHIN PUBLIC CITY FACILITIES AVAILABLE TO THE COMMUNITY
	ACS2015-CMR-ITS-0002	CITY WIDE

 

INFORMATION TECHNOLOGY SUB-COMMITTEE RECOMMENDATION AS AMENDED

 

That the Finance and Economic Development Committee recommend that City Council direct staff to:

1.         Ensure that an app is produced (iPhone, Android and other platform compatible) designed to locate the nearest public restrooms in the City of Ottawa. “Where To Go app” should carry a multi-functional interface similar to those presented in this report as Document 1.

2.         Release the appropriate data through the “Open Data Program” so that the Open Data community produce an app and/or;

3.         Prepare, maintain, and publish information about the city’s public restrooms as part of its city facilities'''' attributes in an Open Data format to facilitate its consumption by third party applications and the developer community at large, and;

4.         Encourage and reach-out to the mobile application development community to solicit interest in the development of this new app and inclusion in an existing apps.

 

This matter was before the Information Technology Sub-Committee (ITSC) at its meeting on June 25, 2015.  The Sub-Committee heard from two delegations on this matter, as noted in the ITSC meeting Minutes.

Joan Kuyek, “GottaGo!” Campaign spoke in favor of the report recommendation, noting the importance of this application and specifically on the details that it could provide such as locations and hours of operation.

In response to questions, Councillor Rick Chiarelli, Chair of the Information Technology Sub-Committee advised that the City would be responsible for ensuring that an application (app) is produced with the intent to have the IT department and Service Ottawa staff work with the app developers.  The City will also be reaching out to the Colitis Society to further collaborate in this project. With respect to the financial implications, Councillor Chiarelli advised that any money that would be required (he estimated $2,000) would come out of the Service Ottawa department.

Finance and Economic Development Committee CARRIED the report recommendations, as amended by the Information Technology Sub-committee recommendations, as outlined above.

 

CITY MANAGER’S OFFICE

CITY CLERK AND SOLICITOR DEPARTMENT

 

2.	COMPREHENSIVE LEGAL SERVICES REPORT FOR THE PERIOD JANUARY 1 TO JUNE 30, 2015
	ACS2015-CMR-LEG-0004	CITY WIDE

 

REPORT RECOMMENDATION

That the Finance and Economic Development Committee and Council receive this report for information.

In response to a brief question from Councillor El-Chantiry, Mr. Rick O’Connor, City Clerk and Solicitor advised that the City of Hamilton is the only city, other than the City of Ottawa, to provide a Comprehensive Legal Services report.

The Committee RECEIVED this item for information.

 

3.	STATUS UPDATE – FINANCE AND ECONOMIC DEVELOPMENT COMMITTEE INQUIRIES AND MOTIONS – FOR THE PERIOD ENDING 21 AUGUST 2015
	ACS2015-CMR-CCB-0097	CITY WIDE

 

REPORT RECOMMENDATION
That the Finance and Economic Development Committee receive this report for information.
	RECEIVED

 

 

4.	APPOINTMENT TO THE DOWNTOWN RIDEAU BUSINESS IMPROVEMENT AREA BOARD
	ACS2015-CMR-CCB-0095	RIDEAU-VANIER (12)

 

REPORT RECOMMENDATION
That the Finance and Economic Development Committee recommend Council approve the appointments of Hector Reynoso and Christine Rose to the Downtown Rideau Business Improvement Area Board for the term expiring November 30, 2018.
	CARRIED

 

 

CITY TREASURER AND FINANCE

 

5.	2015 OPERATING AND CAPITAL BUDGET Q2 STATUS REPORT
	ACS2015-CMR-FIN-0036	CITY WIDE

 

REPORT RECOMMENDATIONS

That the Finance and Economic Development Committee recommend Council:

1.         Receive the Q2 Status and Year-end forecast for information;

2.         That any deficit in the Constituency Services Budget be funded from the Council Administration account;

3.         Approve the capital closures and adjustments as presented in Document 4, 5 and 6; and

4.         Delegate the authority to the City Treasurer to amend capital budgets to accommodate any unforeseen issues arising from project closures and adjustments, as outlined in Documents 4, 5 and 6, in order to achieve the $4.6 million returned to the City Wide Reserve Fund for 2015, as described in this report.

Mayor Watson provided opening comments reminding members that this report is a mid-year information report and encouraged members to think of ways on how to be efficient towards balancing the budget in 2016.

Ms. Marian Simulik, City Treasurer spoke to a brief PowerPoint presentation, a copy of which is held on file with the City Clerk.  Also in attendance to respond to questions were:

·         Kent Kirkpatrick, City Manager

·         Dan Chenier, General Manager of Parks and Recreation

·         Kevin Wylie, General Manager of Public Works

·         Dixon Weir, General Manager of Environmental Services

·         Marianne Phillips, Director of Human Resources

 

Prior to proceeding to questions, Mayor Watson noted his intent to write to the Premier to demand a 100 per cent rebate of all funds spent by the City to implement the province’s SAMS Social Services System.

Committee members as well as Councillors Brockington, Chiarelli, Darouze, Leiper, Qadri, Qaqish and Tierney asked questions pertaining to (but not limited to):

·         Additional Workplace Safety and Insurance Benefits (WSIB) and if the province would province transferrable funding given the retro affect;

·         Implications for infrastructure improvement affecting outdoor rinks;

·         Ways to reduce/eliminate overtime for winter maintenance, frozen pipes and snow removal;

·         Cost pressures relating to Long Term Disability

After discussion, the Committee approved the following technical amendment:

Motion N^o FEDC 7/1

Moved by Councillor E. El-Chantiry,

THEREFORE BE IT RESOLVED THAT Recommendation 2 be amended to read as follows:

That any deficit in the Constituency Services Budgets related to the cost of living award be funded from the Council Administration account, as described in this report;

                                                                                                  CARRIED

Committee members then voted on the SAMS motion as follows:

Motion N^o FEDC 7/2

Moved by Councillor E. El-Chantiry,

That the Mayor of Ottawa be directed to write to the Premier of Ontario to demand a 100 % rebate of all funds spent by the City to implement the province's SAMS Social Services System.

                                                                                                  CARRIED

Item 5 of Finance and Economic Development Committee Agenda 7, as amended by Motions N^o. FEDC 7/1 and 7/2 as set out in full below, was then put to Committee.

That the Finance and Economic Development Committee recommend Council:
1.         Receive the Q2 Status and Year-end forecast for information;
2.         That any deficit in the Constituency Services Budgets related to the cost of living award be funded from the Council Administration account, as described in this report;
3.         Approve the capital closures and adjustments as presented in Document 4, 5 and 6;
4.         Delegate the authority to the City Treasurer to amend capital budgets to accommodate any unforeseen issues arising from project closures and adjustments, as outlined in Documents 4, 5 and 6, in order to achieve the $4.6 million returned to the City Wide Reserve Fund for 2015, as described in this report; and
5.         That the Mayor of Ottawa be directed to write to the Premier of Ontario to demand a 100 % rebate of all funds spent by the City to implement the province's SAMS Social Services System.
	CARRIED, as amended

 

 

PLANNING AND INFRASTRUCTURE

RAIL IMPLEMENTATION OFFICE

 

6.	STAGE 2 OTTAWA LIGHT RAIL TRANSIT PRELIMINARY ENGINEERING AND PROJECT MANAGEMENT SERVICES CONTRACT
	ACS2015-CMR-OCM-0023	CITY WIDE

 

REPORT RECOMMENDATION

That the Finance and Economic Development Committee receive the non-competitive procurement strategy for Stage 2 Ottawa Light Rail Transit preliminary engineering and project management services, as outlined in this report.

In response to questions from the Committee, Kent Kirkpatrick explained that the City ran a procurement process in 2010 for the Confederation Line.  Nancy Schepers added that the contractor has a unique qualification in having done the work in Phase 1, which would result in significant efficiencies and cost savings.

After discussion, the Committee RECEIVED this item with Councillor Deans dissenting.

 

 

REAL ESTATE PARTNERSHIP AND DEVELOPMENT OFFICE

 

7.	DELEGATION OF AUTHORITY – ACQUISITION AND SALE OF LAND AND PROPERTY – APRIL 1, 2015 TO JUNE 30, 2015
	ACS2015-REPDO-0010	CITY WIDE

 

REPORT RECOMMENDATION
That the Finance and Economic Development Committee receive this report for information.
	RECEIVED

 

 

INFORMATION PREVIOUSLY DISTRIBUTED

 

A.	2015 PROPERTY ASSESSMENT APPEALS TO THE ASSESSMENT REVIEW BOARD BY THE CITY OF OTTAWA
	ACS2015-CMR-FIN-0035	CITY WIDE

 

 

B.	ECONOMIC DEVELOPMENT UPDATE - JULY AND AUGUST 2015
	ACS2015-CMR-OCM-0022	CITY WIDE

 

 

 

INQUIRIES

Councillor Deans submitted the following inquiry: The recent turnover in senior staff has resulted in a high percentage of our senior management team serving in Acting positions.  In an effort to stabilize the corporation, when we can expect the City Manager to provide Council with a comprehensive go forward plan to address the staffing issues within the corporation.

 

 

ADJOURNMENT

The meeting adjourned at 11:10 a.m.

 

Original Signed by:                                                    Original Signed by:
Carole Legault                                                           Mayor Jim Watson

 

 

_____________________________                    _____________________________

Committee Coordinator                                          Chair