Ottawa City Council

Agenda

Meeting #:

31

Date:

Wednesday, February 21, 2024

Time:

10:00 A.m. - 11:00 A.m.

Location:

Andrew S. Haydon Hall, 110 Laurier Avenue West, and by electronic participation

Melinda Aston, Council Coordinator,

613-580-2424 ext. 21838, [e-mail]

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1.

Call to order and moment of reflection

2.

Public notices and meeting information

Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents; notices regarding minutes; and remote participation details.

Accessible formats and communication supports are available, upon request.

3.

National Anthem

Councillor S. Plante

4.

Roll Call

5.

Confirmation of Minutes

5.1

Minutes of the Council meeting of February 7, 2024

6.

Declarations of Interest Including Those Originally Arising from Prior Meetings

7.

Communications

7.1

Petitions

• Petition received containing the signatures of 105 individuals requesting Ottawa City Council review traffic calming measures and permanent pedestrian infrastructure measures in City View and Ryan Farm. 
  
  
• Petition received containing the signatures of 159 individuals requesting Ottawa City Council review and reconsider their proposal to make road modifications to Merivale Road, including the construction of a 30m raised concreate median with curbs in front of 1545 Merivale Road. 

8.

Regrets

Councillor L. Johnson advised that she would be absent from the City Council meeting of 21 February 2024.

9.

Motion to Introduce Reports

• Moved by D. Hill
  Seconded by R. Brockington

10.

City Clerk

10.1

Status Update - Council Inquiries and Motions for the period ending February 16, 2024

• Report recommendation 

  That Council receive this report for information.

11.

Built Heritage Committee Report 11

11.1

Bill 23: Implementation of Changes to the Ontario Heritage Act – Heritage Register Removal Report #1

File No. ACS2024-PRE-RHU-0020 – City-wide

• Committee recommendation

  That Council removes reference to the properties listed in Document 1, attached to this report, from the Municipal Heritage Register. 

11.2

Application for New Construction at 235 Mariposa Avenue

File No. ACS2024-PRE-RHU-0025 - Rideau-Rockcliffe (Ward 13)

• Committee recommendations, as amended

  That Council:

  1. Approve the application for new construction at 235 Mariposa Avenue, according to plans by Bell + Associates Architecture, dated November 23, 2023 and received on December 4, 2023, conditional upon:
     
     1. The applicant increasing the front yard setback in order to further reduce the visual impact of the new building as viewed from Mariposa Avenue, including seeking any necessary Planning Approvals; and
        
        1. Should any required Planning approvals be granted, delegate authority to staff for final approval of the increased front yard setback under the OHA; and
        2. Should any required Planning Approvals not be granted, the application will be deemed approved as per the attached plans subject to the remaining conditions outlined in this report.
     2. The applicant reconfirming and/or providing all exterior cladding materials for approval by Heritage staff, prior to the issuance of any building permits;
     3. Prior to the issuance of the building permit:
        
        1. The applicant and their General Contractor meeting with Heritage and Building Code staff to review the approved plans, details of the approval, and agreeing to provide a copy of the approved heritage permit to all subcontractors, including posting a copy on site.
        2. The applicant submitting a construction schedule to the satisfaction of staff in Heritage Planning and Building Code Services.
  2. Approve the landscape plan for 235 Mariposa, according to the plan submitted by Bell + Associates Architecture, dated November 23, 2023 and received on December 4, 2023, conditional upon:
     
     1. Implementing the tree protection plan and recommendations as indicated in the Tree Information Report provided by Aborist Consulting Ottawa, dated April 16, 2021 and resubmitted December 4, 2023;
     2. The applicant providing an updated landscape plan for heritage staff approval prior to the issuance of a building permit.
  3. Delegate authority for minor design changes to the General Manager, Planning, Real Estate and Economic Development.
  4. Approve the issuance of the heritage permit with a two-year expiry date from the issuance unless otherwise extended by Council.

12.

Emergency Preparedness and Protective Services Committee Report 9

12.1

Rural Firefighters Employee Status 

File No. ACS2024-EPS-OFS-0002 - City Wide

• Committee recommendations

  That Council:

  1. Approve the conversion of Ottawa rural firefighters to casual employees with the City of Ottawa, and
  2. Direct staff to take the necessary internal administrative measures, in accordance with HR policies.

   

12.2

Enhanced False Fire Alarm Strategy

File No. ACS2024-EPS-OFS-0001 - City Wide

• Committee recommendations

  That Council:

  1. Approve the proposed amendments to the Fees and Charges for Ottawa Fire Services By-law (No. 2020-195) to include fees for false fire alarms, in the general form set out in Document 1, and as described in this report;
  2. Approve the addition of two full-time equivalents in Ottawa Fire Services to administer and enforce the new false alarm strategy, to be funded on a cost-recovery basis from the proposed fees, as further described in this report; and
  3. Direct staff to evaluate and report back to the Emergency Preparedness and Protective Services Committee and Council on the effectiveness of the False Fire Alarm Strategy at the end of a 3-year period.

12.3

Status Update on Towing and Storage Regulations and Provincial Regime

File No. ACS2024-EPS-PPD-0001 - City Wide

• Committee Recommendations:

  That Council approve the following amendments to the Licensing By-law (By-law2002-189, as amended) in light of the implementation of the Towing and Storage Safety Enforcement Act, 2021 by the Province of Ontario:

  1. Repeal relevant definitions, subsections 9 (35), (36), and (37), and Schedule No. 35 (relating to Tow Service Operators, Tow Truck Drivers, and Vehicle Storage Operators), as described in this report;
  2. Repeal Section 21 of Schedule No.3, relating to Public Garages, with respect to the storage of stored vehicles, as described in this report; and
  3. Amend Schedule No.30 to continue to prohibit licensed Private Parking Enforcement Agencies from providing towing services, as described in this report.

13.

Finance and Corporate Services Committee Report 11

13.1

Community Partners Insurance Program

ACS2023-CMR-OCM-0010 - City Wide

• Committee Recommendations

  That Council approve:

  1. that staff be directed to implement a revised Community Partners Insurance Program (CPIP) based on the following: 
     
     1. that the City will continue to procure Commercial General Liability insurance on behalf of groups eligible to participate in the Program; 
     2. that the Program will be directed at supporting traditional community associations/groups whose primary mandate is representing a neighbourhood on a broad range of civic matters and that is recognized for organizing hosting, and the direct delivery of community events, activities and programs open to the general public, at the neighbourhood level;
     3. that the definition of neighbourhoods be informed by the Ottawa Neighourhood Study, as well as available community resources, association constitutions and other community resources that can validate community representation; 
     4. that the participating community associations/groups will be required to meet certain legitimacy/eligibility criteria, including the following: 
        
        1. Operate within the City of Ottawa as a not-for-profit group; and
        2. Have been in existence for at least 2 years; and 
        3. Demonstrate financial viability and be in Good Standing with the City of Ottawa; and 
        4. Be governed by a democratically-elected Board of Directors or Committee of at least three independent and unrelated members; and
        5. Demonstrate good governance practices by holding an Annual General Meeting, have a Board-approved Constitution or by-laws, hold meetings open to residents in their neighbourhood, produce annual financial statements; and 
        6. Have measures in place to ensure that they do not at any time sponsor or produce any materials that promote or oppose the candidacy of a person for elected office, or that promote or oppose a campaign related to a question on the ballot, in accordance with the City's Election-Related Resources Policy; 
  2. that the revised CPIP be in place on or before January 1, 2025, so that the Program can be accounted for as part of the City's 2025 budget; and, 
  3. that the CPIP be renewed, in its current form, for the 2024-2025 period, to allow groups that will no longer be eligible sufficient time to either secure alternate insurance coverage or sources of funding, including through the City's Community Funding Framework; and, 
  4. that staff explore the possibility that in the renewal of the CPIP, in its current form, of a pro-rated policy for the period of June 1, 2024 to January 1, 2025 to help community participants bridge the transition period between programs; and, 
  5. that the General Manager, Recreation, Cultural and Facility Services Department review staffing requirements to implement and maintain the revised CPIP program, including intake screening, ongoing evaluation and compliance with participant eligibility, and including a broader City of Ottawa community liaison and support role on matters relating to governance and access to City key contacts, information and resources. The findings of this review will be reported back to Council by way of memo in anticipation of the 2025 budget; and  
  6. that in the event that staff are unable to procure the insurance necessary to support the Program, the funding dedicated to the CPIP be reallocated to a separate Community Insurance Support funding program within the Community Funding Framework, available to fund or reimburse third party liability insurance to the same category of community associations/groups and based on the same legitimacy/eligibility criteria, as the CPIP; and, 
  7. that staff conduct a comprehensive review as outlined in point 3 of the report before January 1, 2025, of the terms of the City’s Civic Events funding and similar community-engagement programs and contractual service delivery agreements, to minimize the City-imposed insurance burden on community organizations, without exposing the City to unreasonable risk. 

13.2

Information Technology Services 2024 Work Plan Update

File No. ACS2024-FCS-ITS-0001 - City-wide

• Committee Recommendation

  That Council receive this report for information.

14.

Transit Commission Report 10

14.1

Capital Adjustments – Transit Commission

File No. ACS2024-FCS-FSP-0002 – City-wide

• Commission recommendations as amended

  That Council:

  1. Approve the budget adjustments as detailed in Document 1, as amended;
  2. Approve the closing of the capital project identified in Document 2;
  3. Return to source or (fund) the following balances and eliminate debt authority from the budget adjustments and capital account closure:
     • Transit Capital Supported Reserve: $20,232,778
     • Development Charges: ($378,000)
     • Debt Authority: $6,635,000
  4. Authorize staff to perform the necessary financial adjustments as detailed in Documents 1 (as amended) and 2.

15.

Bulk Consent Agenda

15.1

Built Heritage Committee Report 11

15.1.1

Update to the Designation of the Ottawa Water Works Complex under Part IV of the Ontario Heritage Act

File No. ACS2024-PRE-RHU-0017 - Somerset (Ward 14)

• Committee recommendations

  That Council

  1. Issue a Notice of Intention to Designate the Ottawa Water Works Complex under Part IV of the Ontario Heritage Act, according to the Statement of Cultural Heritage Value, attached as Document 5; and
  2. Following registration of a by-law to designate the Ottawa Water Works Complex, repeal By-law 22-82 and By-law 65-95.

15.2

Finance and Corporate Services Committee Report 11

15.2.1

Motions and Directions Recommended for Closure

File No.: ACS2024-OCC-CCS-0002 - City Wide

• Committee Recommendation

  That Council approve the closure of the Motions and Directions outlined in Document 1. 

15.3

Planning and Housing Committee Report 22

15.3.1

Zoning By-law Amendment - 1346 Avenue Q

ACS2024-PRE-PSX-0003 - Alta Vista (18)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 1346 Avenue Q, as shown in Document 1, from R1O [949] to R2J [xxx1], to permit a semi-detached dwelling, as detailed in Document 2.

15.3.2

Zoning By-law Amendment – 56 and 58 Capilano Drive

ACS2024-PRE-PSX-0009 – Knoxdale-Merivale (9)

• Committee recommendation(s)

  That Council approve an amendment to Zoning By-law 2008-250 for 56 and 58 Capilano Drive, to amend Urban Exception 2840 to add office as ancillary to a residential use and to add specific exceptions for the development of a low-rise apartment building and a two-storey townhouse building, as detailed in Document 2.

15.4

City Clerk – Summary of Oral and Written Public Submissions

15.4.1

Summary of Oral and Written Public Submissions for Items Subject to the Planning Act ‘Explanation Requirements’ at the City Council Meeting of February 7, 2024

ACS2024-OCC-CCS-0016 - Citywide

• Report Recommendation

  That Council approve the Summaries of Oral and Written Public Submissions for items considered at the City Council Meeting of February 7, 2024, that are subject to the ‘Explanation Requirements’ being the Planning Act, subsections 17(23.1), 22(6.7), 34(10.10) and 34(18.1), as applicable, as described in this report and attached as Documents 1-3.

16.

In Camera Items

16.1

Emergency and Protective Services

16.1.1

Corporate Security and Protective Measures Briefing

To be considered in camera pursuant to Procedure By-law 2022-410, Subsection 13(1)(a) “the security of the property of the City”
Reporting Out Date: Not to be Reported Out.

16.2

Hydro Ottawa Holding Inc.

16.2.1

Hydro Ottawa Holding Inc. Corporate Restructuring

To be considered in camera pursuant to Subsection 13(1)(i) of the Procedure By-law 2022-410, “a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization”.  Reporting Out Date: February 15, 2025.

17.

Motion to Adopt Reports

• Moved by D. Hill
  Seconded by R. Brockington

18.

Motions of Which Notice Has Been Previously Given

18.1

Patro Programming

• Moved by S. Plante
  Seconded by M. Carr

  WHEREAS the P’tit Bonheur program is not allocated any funding anymore following the decision of the Patro not to offer any longer any programming at 40 Cobourg Street; and

  WHEREAS the P’tit Bonheur program is one of the only day programs for Francophone adults with special needs; and

  WHEREAS there is no other program that provides an essential support to families with special needs;

  THEREFORE BE IT RESOLVED THAT the City of Ottawa take all necessary measures to ensure the program is offered directly or indirectly and to a certain extent by a third-party provider; and

  BE IT FURTHER RESOLVED that the Renewable Recreation Funding previously allocated to Patro to support community programming be made available under Delegated Authority to the General Manager of Recreation, Culture and Facility Services in order for the City to deliver programs similar to those lost by Patro’s suspension of operations, including the P’tit Bonheur program. 

   

19.

Motions Requiring Suspension of the Rules of Procedure

20.

Notices of Motion (for Consideration at Subsequent Meeting)

21.

Motion to Introduce By-laws

21.1

Three Readings

• Moved by D. Hill
  Seconded by R. Brockington

  That the by-laws listed on the Agenda under Motion to Introduce By-laws, Three Readings, be read and passed.

  a)    A by-law of the City of Ottawa to amend By-law 2007-268 respecting fees and charges for public transit services.

  b)    A by-law of the City of Ottawa to amend By-law No. 2017-180 respecting the appointment of Municipal Law Enforcement Officers in accordance with private property parking enforcement.

  c)    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 1346 Avenue Q.

  d)    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning of lands known municipally as 56 and 58 Capilano Drive.

  e)    A by-law of the City of Ottawa to amend By-law No. 2008-250 to change the zoning to clarify the number of additional dwelling units permitted in a flood plain overlay. 

  f)    A by-law to authorize the imposition of special charges on 1342 Johnston Dr (the "benefitting property"). 

  g)    A by-law to authorize the imposition of special charges on 455 Pleasant Park Rd (the "benefitting property"). 

  h)    A by-law to authorize the imposition of special charges on 7739 Mccordick Rd (the "benefitting property"). 

  i)     A by-law of the City of Ottawa to designate certain lands at 930 chemin March Road as being exempt from Part Lot Control."

22.

Confirmation By-law

• Moved by D. Hill
  Seconded by R. Brockington

  That the following by-law be read and passed:

  To confirm the proceedings of the Council meeting of February 21, 2024.

23.

Inquiries

24.

Adjournment

• Moved by D. Hill
  Seconded by R. Brockington

  That the proceedings of the City Council meeting of February 21, 2024 be adjourned.