Community and Protective Services Minutes

Community and Protective Services Committee

Minutes 5

Thursday, 18 June 2015
9:30 am

Champlain Room

Notes:    1.      Underlining indicates a new or amended recommendation approved by Committee.

               2.      Except where otherwise indicated, reports requiring Council consideration will be presented to Council on 24 June 2015 in Community and Protective Services Committee Report 5.

Present:

Chair D. Deans
Vice-Chair R. Brockington, R. Chiarelli, G. Darouze, K. Egli, M. Fleury, J. Mitic, T. Nussbaum, S. Qadri, M. Qaqish

 

 

DECLARATIONS OF INTEREST

No declarations of interest were filed.

 

CONFIRMATION OF MINUTES

Minutes 4 – May 21, 2015

 

 

CONFIRMED

 

 

 

COMMUNICATIONS

 

Response to Inquiries

 

  •  

CC 08 - 15 - Geese Management Strategy

 

Motion No. 05 \01

Moved by councillor M. Fleury

THAT the following item be added to the agenda of the June 18, 2015 meeting of the Community and Protective Services Committee pursuant to the Procedure By-law, subsection 89(3)

 

CARRIED

 

Motion No. 05 \02

Moved by councillor M. Fleury

WHEREAS research has shown that geese are highly adaptable and grow accustomed to most geese management strategies within a few days or weeks.

AND WHEREAS the Public Works Department will test a variety of methods for geese management in 2015, and through the collection of data, staff will have the necessary information to develop a more complete and comprehensive geese management strategy with options for broad application.

AND WHEREAS park land along the Rideau River appears to be highly populated with geese and geese droppings, and is not part of the current 2015 Geese Management Strategy. 

AND WHEREAS an appropriate solution for including park land along the Rideau River into the current Strategy will need to be evaluated given that the effectiveness of certain strategies is dependent upon a number of factors, including time of year, location, etc.

THEREFORE BE IT RESOLVED THAT staff evaluate options of adding an additional pilot to the 2015 Geese Management Strategy to include park land along the Rideau River, including possible funding options and report back to the Community and Protective Services Committee.

 

CARRIED

 

 

CITY OPERATIONS

COMMUNITY AND SOCIAL SERVICES DEPARTMENT

 

1.

SOCIAL ASSISTANCE MANAGEMENT SYSTEM (SAMS) UPDATE

 

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REPORT RECOMMENDATIONS
That the Community and Protective Services Committee:
1.         Receive this report for information; and
2.         Approve that staff next report back on the progress of the local SAMS implementation at the September 2015 Community and Protective Services Committee.

 

CARRIED

 

 


 

CITY MANAGER’S OFFICE

CITY CLERK AND SOLICITOR DEPARTMENT

 

2.

STATUS UPDATE – COMMUNITY AND PROTECTIVE SERVICES COMMITTEE INQUIRIES AND MOTIONS - FOR THE PERIOD ENDING 11 JUNE 2015

 

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CITY WIDE

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee receive this report for information.

 

RECEIVED

 

3.

COMMEMORATIVE NAMING – PERCY TAVERNER PARK

 

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CAPITAL (17)

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee recommend Council approve the proposal to name a new park at 130 Woodbine Place “Percy Taverner Park”.

 

CARRIED

 

 


 

4.

COMMEMORATIVE NAMING – GEORGE WATSON GAZEBO

 

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GLOUCESTER-SOUTH NEPEAN (22)

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee recommend Council approve the proposal to name the gazebo in Davidson Park, at 5 Ryerson Avenue, the “George Watson Gazebo”.

 

CARRIED

 

 

5.

COMMEMORATIVE NAMING – KEMP WOODLAND

 

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STITTSVILLE (6)

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee recommend Council approve the proposal to name a woodland area on Abbott Street East, adjacent to Sacred Heart High School, the “Kemp Woodland”

 

CARRIED

 

 

CORPORATE PROGRAMS AND BUSINESS SERVICES DEPARTMENT

 

6.

SEMI-ANNUAL PERFORMANCE REPORT TO COUNCIL Q4 2014 AND Q1 2015

 

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REPORT RECOMMENDATION

That the Community and Protective Services Committee receive this report for information.

 

RECEIVED

 

 

7.

PROPOSED 2015-2018 TERM OF COUNCIL PRIORITIES

 

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Referred from the Finance and Economic Development Committee meeting of 2 June 2015.
Community and Protective Services Committee Recommendations will be presented to City Council on 8 July 2015 in Finance and Economic Development Committee Report 5B

 

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee recommend Council approve Appendix A, Section 7.

 

Steve Box, gave a brief overview of the Section of the Term of Council Priorities for the Community and Protective Services Committee.  His PowerPoint presentation is held on file with the City Clerk’s office. 

Following the presentation the Committee heard from the following delegations:

1)        *Dr. Lilly Koltun - Former Chair of the Committee for the City’s 2013-18 Renewed Action Plan for Culture – Concerned that the 2013 to 2018 Action Plan that she was so heavily involved with is flailing and urges the councillors  to find room to keep the plan as an integral part of your plans and priorities for Ottawa.

2)        Heather Stecher – Feels there is injustice and discrimination in the entire process. People on ODSP cannot afford bus passes and this needs to be fixed.  A top up is required by Community and Social Services and is a priority.      

3)        Mike Bulthuis - Executive Director           Alliance to End Homelessness Ottawa – Stated that the momentum needs to be continued to end homelessness and requires to be more ambitious.  It requires to be a top priority and feels we are not building as much housing as before the homelessness plan.

4)        *Catherine Lindquist, Executive Director            The Council of Heritage Organizations in Ottawa – Spoke on the need to protect the Arts, Heritage and Culture Plan and implement the action plan.  There appears to be inconsistent investment and Term of Council Priorities not in keeping with the promises made.

5)        *Kathy MacLellan, Chair, Board of Directors, Victoria Steele, Executive Director, and Anik Bouvrette, Member, Tara Luz Danse, AOE Arts Council - The Term of Council Priority #41 on Page 110 proposes to add $106,000 in 2015 over the Base of $1 million invested by the previous Council and then make no additional investments in 2016 through 2018. If so, the investment in the Action Plan over the 6 years would be $3.85 million short of its stated goal.

6)        *Diana Carter, Executive Director Ottawa Museum Network – Spoke to the importance of the Renewed Action Plan For Arts, Heritage and Culture in Ottawa (2013-­2018). It was unanimously approved by the City Council in 2012. The OMN was one of the many cultural organization involved in its development. They believe in and support the plan and agree that it should be (as it is) one of Council’s strategic priorities.

7)        Carole Anne Piccinin - Executive Director Ottawa Festivals – Also urged to complete the Arts Action Plan and keep it as a high priority in the Term of Council.  Feels the City is falling behind in its promise.

8)        *Michele Penney and Lisa Quesnel - Making Votes Count Where We Live (CAWI) - spoke to two strategic priorities: Create new affordable housing options, and advance equity and inclusion for the city’s diverse population. They say that building150 affordable units, and creating 300 new housing subsidies is not enough. They  ask that the City increase this number.

9)        *Peter Beninger for Loretto Beninger – Asks that the Committee withhold their approval of Appendix A, Section 7, Strategic Initiatives HC2 and HC4, of the proposed 2015 – 2018 Term of Council Priorities, because that neither HC2 nor HC4 are reflective of contemporary contexts.  Instead, fund 100% of HC4 initiatives for culture, and decrease the funding for the HC2 sports initiatives.

10)     Luc Ouellette            Coalition of Community Health and Resource Centres of Ottawa – Feels that there has been a shortfall on any programs and priorities for the vulnerable.  Need for increased concerns, priorities and budget on affordable housing, food plans and transportation.

11)     *Ray Sullivan - Executive Director           Centretown Citizens Ottawa Corporation – Happy to see affordable housing as a priority of the City but feels more can be done.  There has been a decrease in affordable rental housing stock in Ottawa.  This can’t rest only on City and more is needed to push the Provincial and Federal governments to do more and carry their share.

12)     *David Jeanes - Heritage Ottawa - Would like to register its support for the Strategic Objective HC4-­A: Complete development of new Heritage Reference List with online accessibility by end of 2018, (Appendix A, Section 7, p. 106). The updating of this list will go a long way towards supporting good heritage conservation in Ottawa. Heritage Ottawa is a member of the Ottawa Cultural Alliance and they support the communication that has been submitted by the Alliance on investment in Arts, Culture and Heritage.  

13)     Doug Yonson – Spoke on the need for more money and rehabilitation of the community rinks of which there are about 200.  Many of these are manned by volunteers.

[ * All individuals marked with an asterisk either provided their comments in writing or by email; all such comments are held on file with the City Clerk. ]

Following the delegations the Committee members had various questions of staff mainly dealing with Items 31 to 35 on revitalization of recreation services.

- On pages 102 and 103 dealing with Recreational Services and harmonization of fees for consistency and revitalization of recreation centres and structures.  Chair Deans introduced a motion on this item through Councillor Egli.

Motion No. 05 \03

Moved by councillor D. Deans

WHEREAS the Term of Council Strategic Initiatives process has identified a need to supplement the renewal of recreation infrastructure with additional funding to accelerate upgrades to facilities,

AND WHEREAS it has been identified that the renewal and upgrade of park amenities should be the focus of strategic investments on parks across the City,

AND WHEREAS funding has been identified in each year of the term of Council to undertake capital improvements to parks,

THEREFORE BE IT RESOLVED THAT that the following parameters be approved to direct staff in the priorization of project funding under this strategic initiative:

Priority will be given to projects that-

•          Are park based and address a gap in services for a community or restore a park amenity no longer meeting local needs

•          Do not attract significant additional operating or maintenance costs for the City

•          Leverage other sources of internal or external funding; and

•          Do not exceed $400,000 in total costs

•           Address safety issues

AND BE IT FURTHER RESOLVED THAT that staff be directed to canvas each ward Councillor for priority projects to be considered within the parameters outlined above.

 

CARRIED

 

The recommendations were put before the Committee and carried as amended.

 

CITY OPERATIONS

COMMUNITY AND SOCIAL SERVICES DEPARTMENT

 

8.

OTTAWA COMMUNITY HOUSING CORPORATION MORTGAGE REFINANCING

 

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City Wide

 

REPORT RECOMMENDATIONS
That the Community and Protective Services Committee recommend Council approve:
1.         Refinancing three Ottawa Community Housing Corporation project mortgages, as described in this report.
2.         That the Administrator of Housing Services be delegated the authority to:
a.         Approve refinancing of the Ottawa Community Housing Corporation project mortgages, described in this report, that are due for renewal in 2016, 2017 and 2018; and
b.        Proceed with refinancing the mortgages for 2016, 2017 and 2018 as long as the amount is not greater than the current subsidy and the outcome is revenue neutral to the City of Ottawa, as described in this report.

 

 

Councillor Nussbaum had a couple of questions with regards to the amount of investments into Ottawa Community Housing and if OCH has looked at the properties and determined when a property should be revitalised or reconstructed rather than repaired.  David McCarron, Executive Director, Corporate Services at OCH stated that a study has been done on every property in its portfolio and has determined those that need immediate repair and long term over a 30 year period.  The money being refinanced is available for repair across all properties but all properties are examined for viability.  Sometimes repair is not enough so they have an active portfolio management strategy on either redevelopment or disposal.  Councillor Nussbaum asked if the refinancing is sustainable.  Mr. McCarron noted that the refinancing doesn’t address all needs and in the future other strategies are being examined.    

After discussion, the Committee CARRIED this item as presented.

 

 

9.

TEN YEAR HOUSING AND HOMELESSNESS PLAN – 2014 UPDATE

 

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REPORT RECOMMENDATION

That Community and Protective Services Committee recommend that Council receive this report as the City’s submission to the Minister of the Ministry of Municipal Affairs and Housing, in accordance with Ontario Regulation 367/11 under the Housing Services Act, 2011.

 

The Committee heard from the following delegation:

Céline Carrière – Co-op Housing Association of Eastern Ontario – Thanked staff and the City for the commitment and recommendations in this report.  She is concerned however on affordable housing in the future since it is getting expensive to maintain housing stock and such items as hydro, water, taxes are all increasing.  At some point there will be more concerns for those housing units who depend on Federal monies since subsidies are rapidly decreasing.  A push by all is needed to both the Federal and Provincial governments for more money for affordable housing.

Councillor Nussbaum questioned the number of years in the report for completion of the units stated since it appears to say term of Council in one area and the year 2020 in another.  Dr. Aaron Burry, General Manager of Community and Social Services responded by saying it was 5 years since dependant on Federal and Provincial monies.

After discussion, the Committee CARRIED this item as presented.

 

DIRECTION TO STAFF:

That staff inform members of Council prior to or at Council the number of housing units completed in the previous term of Council.

 

 

10.

SUBMISSION ON THE REVIEW OF ONTARIO’S LONG-TERM AFFORDABLE HOUSING STRATEGY

 

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REPORT RECOMMENDATION

That the Community and Protective Services recommend that Council submit the recommendations contained in this report to the Ministry of Municipal Affairs and Housing as the City of Ottawa’s submission for the mid-point review of Ontario’s Long-Term Affordable Housing Strategy.

 

CARRIED

 


 

EMERGENCY AND PROTECTIVE SERVICES DEPARTMENT

 

11.

OTTAWA FIRE SERVICES 2014 ANNUAL REPORT

 

ACS2015-COS-EPS-0018

CITY WIDE

 

REPORT RECOMMENDATION

That the Community and Protective Services Committee receive this report for information.

 

RECEIVED

 

 

12.

OTTAWA FIRE SERVICES 2015 STATION LOCATION STUDY

 

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CITY WIDE

 

REPORT RECOMMENDATIONS
That the Community and Protective Services Committee Recommend Council:
1.         Approve the Standards of Cover, attached as Document 1 and as outlined in this report, that sets out response times standards based on community risks that were developed as part of the Commission on Fire Accreditation International (CFAI) accreditation process;
2.         Approve building a station in Kanata North as outlined in this report; and
3.         Approve building a station on Cyrville Road in order to consolidate Fire Station 36 (900 Industrial Avenue) and Fire Station 55 (1700 Blair Road) as outlined in this report.

 

Susan Jones, Acting Deputy City Manager Operations introduced those who would be giving the presentation:

  • Chief Pingitore
  • Deputy Chief Ayotte
  • Corey Desormeaux, Strategic Initiatives Project Officer

 

She stated that this report has been three years in the making and is very comprehensive.  Chief Pingitore gave a brief summary and proceeded with the PowerPoint presentation which is held on file with the City Clerk’s office. 

Following the presentation the Committee heard from the following delegations:

Peter Kennedy – President Ottawa Firefighters Association – Applauds the accreditation and standards achieved by the Fire Department.  However, he asked if it would not be better to close one station and keep the others open.  Most of the analysis done is through simulation but in reality might be different and what contingency is in place should accreditation standards not be met.

Chief Pingitore stated that they looked across the City to see if they could close one station in isolation and it could not be done so was necessary to improve time by redeploy and relocate

Following the delegations Committee members had various questions such as:

•          Reassurances sought that changes made would not impact safety.  The Chief reiterated that safety is paramount and would not be compromised.

•          Are benchmark measures taken when on the scene? The Chief said that Ottawa is only 1 of 6 departments who have achieved accreditation and mush measure effectiveness.

•          Much discussion on the building of a new station on Cyrville Road and not use other measures such as green light technology, etc… The Chief emphasized that in his opinion if this recommendation is not followed it would adversely affect safety.

Susan Jones stated in closing that it was important to realize that what the Chief was proposing was important for safety.

The Committee applauded the Chief and his staff on the work done and achieving accreditation.

The recommendation was then put before the Committee and carried as presented with Councillor Brockington dissenting on Recommendation #3.

 

 

13.

BY-LAW REVIEW STRATEGY

 

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REPORT RECOMMENDATIONS
That the Community and Protective Services Committee recommend that Council:
1.         Approve the approach and work plan of by-laws to be reviewed in this term of Council, which fall within the purview of Community and Protective Services Committee, as outlined Document 1;
2.         Direct staff to work with the Chair of the appropriate Standing Committee to develop a proposed approach and work plan for identified by-laws and issues that fall outside the purview of Community and Protective Services Committee, as outlined in Document 1, and report back to the appropriate Standing Committee with the approach and work plan by Q4 2015;
3.         Refer by-laws and issues that fall within the purview of the Ottawa Board of Health, as outlined in Document 1, to the Medical Officer of Health and Chair of the Board of Heath for consideration; and
4.         Direct staff to complete a prioritized work plan of major by-laws for a systematic review in every term of Council as outlined in this report.

 

 

Susan Jones, Acting Deputy City Manager Operations gave a brief history of the pre-amalgamation status of many By-laws and the need to do a careful review and re-work over the next few years. She was joined by Roger Chapman, Chief By-law Officer and Christine Hartig, Strategic Initiatives Project Officer, By-law and Regulatory Services. Their PowerPoint presentation is held on file with the City Clerk’s office. 

Following the presentation the Committee heard from the following delegations:

Chair Deans stated that the delegations must speak to the procedure of the work plan not on the individual by-laws to be reviewed.

1)        Mavis Finnamore – ACORN – Property Standards By-laws need immediate work and improvement.

Councillor Nussbaum asked if the reviews will include consultation and Susan Jones noted that all reviews will include a thorough consultation process.

2)        David Smith and Patricia Lemieux – Ottawa Neighbourhood Services – They are concerned that the By-law dealing with donation drop boxes will be reviewed too late.  Their service is being hit hard by many boxes which do not keep the goods in Ottawa and are not really charities. Review of Q2 2017 is too late.

Susan Jones stated the current By-law was examined in 2013 and there are many to be reviewed.  It’s a matter of priorities and can be set Committee. It was suggested by Committee members that those boxes on City property be examined more closely.  (See direction to staff)

3)        Vivianne Leguerrier - Steering Committee in Ryan Farm/City View- By-laws for rooming houses in private homes needs to be reviewed more quickly than 2017.

Councillor Chiarelli noted that the consultation process on this item needs to be narrowed down.

4)        Eilleen Woodside – PAWS – Wants to ensure that the By-law dealing with Pet Shops makes it illegal to get animals from puppy mills.

5)        Laurie Martin – Echoed the sentiments of the previous speaker and was happy it was being dealt with in Q1 2016.

The recommendation was then put before the Committee and carried as presented.

 

DIRECTION TO STAFF:

1.         That staff examine with Legal the possibility of putting in place a Temporary By-law to control donation drop boxes until such time as the By-law Review Strategy is completed dealing with this item.

2.         That staff review the work plan in order to advance the By-law dealing with donation drop boxes from Q2 2017 to an earlier review and finalization.   

 

 

COUNCILLORS’ ITEMS

COUNCILLOR M. FLEURY

 

14.

PROGRESS OF THE SANDY HILL TOWN AND GOWN COMMITTEE

 

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RIDEAU-VANIER (12)

 

REPORT RECOMMENDATIONS

That the Community and Protective Services Committee and Council receive this report for information.

 

 

Councillor M. Fleury gave a brief summary of the initiatives of this Committee and praised those that have been involved.  He named such projects as walk abouts, pamphlet drops, information services for landlords, etc… This will fit in nicely with the City’s master plan on student residences.  Much progress has been done.  He plans to give these annual reports.

Susan Jones, Acting Deputy City Manager Operations stated that initiatives such as this one have assisted the City and community greatly.  It has been a great success.

After discussion, the Committee RECEIVED this item as presented.

 

INFORMATION PREVIOUSLY DISTRIBUTED

 

A

USE OF DELEGATED AUTHORITY DURING 2014 BY BY-LAW AND REGULATORY SERVICES AND THE OTTAWA PARAMEDIC SERVICE, AS SET OUT IN SCHEDULE “B”, CITY OPERATIONS PORTFOLIO, BY-LAW 2013-71

 

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ADJOURNMENT

The meeting adjourned at 1:30 p.m.

 

Original signed by                                                              Original signed by

M. Desjardins                                                                      Councillor D. Deans

 

 

_____________________________                    _____________________________

Committee Coordinator                                         Chair

 

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